Hospitality

Executive Assistant At Zana Africa

Zana Africa·Nairobi, kenya·Full Time·Onsite
HospitalityFull TimeOnsite
-Closes Oct 1, 2026

ZanaAfrica is seeking an experienced Executive Assistant to provide executive, administrative, and coordination support to the Founder and other senior executives.

Key Responsibilities

  • Manage complex calendars and coordinate meetings.
  • Coordinate travel and executive schedules.
  • Prepare executive materials and meeting documentation.
  • Track action points and ensure follow-through.
  • Support effective information flow across the organisation.
  • Provide high-level administrative and coordination support.

What They're Looking For

  • Strong organisational and prioritisation skills.
  • Excellent communication skills.
  • Sound judgement and discretion.
  • Ability to anticipate needs and manage competing priorities.
  • Experience supporting senior executives in a fast-paced environment.

Key skills

BA/BSc/HND

At a glance

Company

Zana Africa

Location

Nairobi, kenya

Employment

Full Time

Experience

Valid until

October 1, 2026

Created

September 21, 2026

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