Mission Description

The role is responsible for ensuring efficient coordination of executive activities, effective communication with internal and external stakeholders, and smooth day-to-day administrative operations. The position requires a highly organized, proactive, and professional individual capable of handling confidential information, managing multiple priorities, and supporting a fast-growing business environment.

Key Responsibilities

Executive Support

Manage executive calendars, appointments, and meeting schedules.
Coordinate domestic and international travel arrangements, including visas, accommodation, transport, and itineraries.
Prepare meeting agendas, presentations, minutes, and follow-up action trackers.
Screen, prioritize, and manage executive correspondence and communications.
Coordinate executive visits, customer meetings, and stakeholder engagements.
Maintain confidential records and sensitive business information.

Administration & Office Management

Support the day-to-day administration of the office.
Coordinate office supplies, facilities management, and service providers.
Assist in organizing company events, workshops, board meetings, and management meetings.
Ensure proper filing and document management systems are maintained.
Support procurement and administrative processes in line with company policies.

Communication & Coordination

Serve as a liaison between executives, employees, customers, suppliers, and business partners.
Coordinate internal communications and management announcements.
Follow up on key actions arising from management meetings to ensure timely completion.
Support preparation of reports, dashboards, and management presentations.

Governance & Compliance Support

Assist in maintaining corporate records and statutory documentation.
Support coordination of board and management meeting documentation.
Ensure administrative activities comply with company policies and governance requirements.

Profile

Bachelor's Degree in Business Administration, Management, Human Resources, Communications, or a related field.
Minimum 3 to 5 years' experience in an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
Experience supporting senior executives or C-level management is highly desirable.
Experience in logistics, transportation, supply chain, or multinational business environments will be an added advantage.
Excellent organizational and planning skills.
Strong verbal and written communication skills.
High level of professionalism, discretion, and confidentiality.
Strong interpersonal and stakeholder management abilities.
Ability to work independently and manage multiple priorities.
Strong presentation and report preparation skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Attention to detail and problem-solving capability

Executive & Administration Assistant M/f At Agl- Africa Global Logistics

Key skills