Marketing And Sales Officer

Doheney Services

Lekki Scheme 2. Off Ogbomo Road, Lagos Employment Type: Part-time, Lagos, Nigeria

Doheney Services - Our client, an organisation in the recycling Sector, is recruiting to fill the position below; Job Title: Marketing and Sales Officer Location: Lekki Scheme 2. Off Ogbomo Road, Lagos Employment Type: Part-time Job Summary An opportunity to drive commercial growth and raw material sourcing for recycled PET products on a part-time basis in Lagos. The role involves identifying and securing buyers for recycled products, developing supplier networks for feedstock, and managing key sales administration functions. Responsibilities Identify and approach manufacturers that use recycled PET flakes, including plastic product manufacturers and fibre producers where product specifications are suitable Develop and maintain a database of local and international buyers Obtain customer specifications, samples, quotations and purchase requirements Negotiate prices, payment terms, minimum order quantities and delivery arrangements Follow up on enquiries and convert prospective customers into regular buyers Maintain customer relationships and resolve sales-related complaints Monitor competitor prices, market demand and opportunities for new products Identify waste collectors, aggregators, recycling centres and other PET bottle suppliers Negotiate supply prices, volumes, quality requirements and delivery schedules to ensure continuous factory production Monitor market prices for loose and baled PET bottles Coordinate with the Factory Supervisor to ensure purchased material meets factory requirements Prepare weekly sales pipelines, monthly sales reports, forecasts and recommended pricing strategies Maintain records of customer enquiries, quotations, orders and payments, and follow up on overdue invoices Coordinate customer orders and dispatches with factory personnel Qualifications HND or bachelor's degree in Marketing, Business Administration, Sales, Supply Chain Management or a related field Essential experience: Minimum two years of directly relevant Marketing & Sales experience. Good negotiation, communication, customer relationship and presentation skills Ability to prepare quotations, sales reports, customer proposals and market research Competence in Microsoft Excel, email and digital marketing tools Willingness to travel to customers, suppliers and industrial markets when required Preferred experience: Experience selling industrial raw materials, plastics, recycled materials or manufacturing products Salary N200,000 per month.

3 days ago

Accounts, Inventory Audit & Sales Officer

Aldelano Organic Foods Ltd

Ogun, nigeria

full-time

Reports To: Head of Accounts Farm Visit Schedule: One fixed weekday per week (6 - 8 hours, subject to operational requirements) Job Summary Aldelano is seeking a detail-oriented, accountable and proactive Accounts, Inventory Audit & Sales Officer to support the company\'s financial operations, strengthen inventory controls, conduct weekly farm audits and assist with sales administration. The successful candidate will be responsible for maintaining accurate accounting records, monitoring farm inventory, verifying transactions and operational documentation, tracking agricultural inputs and production records, and supporting sales activities. The role combines accounting, internal auditing, inventory management and sales coordination. It requires strong attention to detail, proficiency in Microsoft Excel, integrity and the ability to identify and report discrepancies. Key Responsibilities Accounting and Financial Record Management Record and reconcile daily financial transactions, including purchases, payments, receipts, sales and petty cash expenses. Prepare, review and maintain invoices, receipts, payment vouchers and supporting financial documentation. Perform monthly bank and cash reconciliations to ensure accurate financial records. Assist in preparing monthly financial statements, expenditure summaries and management reports. Maintain accurate records of vendor transactions, outstanding payments, accounts payable and accounts receivable. Monitor operational expenses and ensure that expenditures are properly documented and authorized. Maintain organized digital and physical financial records for easy retrieval and audit purposes. Identify and report unusual transactions, discrepancies and unsupported expenditures. Weekly Farm Visits and Inventory Auditing Conduct physical farm visits once every week on a designated weekday to perform inventory verification, operational spot checks and internal audits. Physically count and verify agricultural inputs, including seeds, seedlings, fertilizers, agrochemicals, equipment and other inventory items. Prioritize the verification of high-value and sensitive inventory items. Compare physical inventory counts against stock records, purchase records and inventory reports. Verify that newly purchased items have been received, properly recorded and reconciled with supplier invoices. Monitor the movement and utilization of agricultural inputs to identify shortages, wastage, unauthorized usage or discrepancies. Verify that inventory issued for farm operations is appropriately documented. Review inventory storage practices and report weaknesses in stock management procedures. Seed, Seedling and Crop Traceability Verify seed purchases, quantities received, quantities used and remaining stock balances. Monitor seed usage and nursery records, including seed sowing, germination, seedling production and transplanting. Reconcile nursery production records against the number of seedlings transplanted into the field. Verify that excess seedlings are properly recorded and transferred to designated additional planting areas. Monitor records of seedling mortality, plant losses, damaged plants and crop termination. Confirm that the removal, disposal or destruction of seeds, seedlings, plants or other valuable agricultural materials is supported by: Written authorization from the Farm Manager. Approval from Administration. Appropriate photographic evidence, receipts or supporting documentation. Identify and report unexplained differences between purchased seeds, nursery production, transplanted plants and documented losses. Support accurate crop traceability from seed procurement through nursery operations, transplanting, production and harvesting. Sales Administration and Revenue Tracking Support the company\'s agricultural produce sales activities, including customer coordination, order processing and sales documentation. Maintain accurate records of customer orders, quantities sold, selling prices, invoices and payments received. Reconcile harvested produce quantities against quantities sold, dispatched, rejected or held in inventory. Assist in identifying potential customers, developing business relationships and following up on sales opportunities. Prepare sales invoices, receipts, delivery notes and other supporting documentation. Monitor outstanding customer payments and follow up on receivables. Coordinate with farm management, logistics and other relevant departments to ensure accurate order fulfillment. Maintain updated customer and sales records. Prepare weekly sales summaries showing sales volumes, revenue, outstanding payments and customer activities. Report discrepancies involving harvest quantities, dispatch records, sales proceeds and customer payments. Support the achievement of company sales and revenue targets. Audit Reporting and Compliance Submit a comprehensive written weekly farm audit report within one working day after each farm visit.

7 days ago

Head Of Growth – Commercial Design & Build

TalentSquare

Lagos Job Type: Full-time, Lagos, Nigeria

full-time

At TalentSquare (RC 1453480), we help to find, grow and keep the remarkable assemblage of talent who are potential leaders in various fields as well as emerging specializations. We are champions of great organization culture and values, partnering with key business owners or hiring managers to help them build their organizations. Whether consulting for clients on how to build their teams, recruiting the right people, managing talents or developing programs for them, we are exceptionally focused on putting people (talent) first, and being as clear and transparent as possible to help our client's understand how people are important to their business performance. We are recruiting to fill the position below: Job Title: Head of Growth – Commercial Design & Build Location: Lagos Job Type: Full-time About the Opportunity A confidential client of Talentsquare is seeking an exceptional, industry-savvy growth leader to drive its next phase of market expansion, enterprise business development, and commercial fit-out pipeline volume. Our client specializes in full-scale workplace transformations, turnkey spatial fit-outs, and environmental brandingintegrating creative architecture and design with complex technical execution (including MEP, partition systems, ELV & security solutions, and smart energy systems). This opportunity is designed for a commercially astute, entrepreneurial leader who knows how to navigate the Commercial Real Estate (CRE) ecosystem, engage C-suite decision-makers, and convert massive spatial project requirements into signed turnkey design-build contracts. This is not a conventional sales management position. We are looking for a highly credible operator from the commercial interiors, architecture, or construction services sector who can personally win major workspace projects while building a scalable pipeline system to sustain growth. The client’s identity and additional organizational information will be disclosed to shortlisted candidates at the appropriate stage of the selection process. The Mandate: Enterprise Project Acquisition and Pipeline Generation: Origination: Identify, target, and pitch massive corporate relocations, office consolidations, retail expansion plans, and asset repositioning projects. Ecosystem Networking: Map and aggressively network with commercial real estate brokers, property developers, project management consultancies (PMCs), and workplace strategy heads to secure early bidding seats. Deal Ownership: Lead opportunities through the entire design-build commercial lifecyclefrom initial spatial discovery and RFP qualification to the final design pitch, contracting, and closure. Pipeline Visibility: Maintain absolute clarity over high-value fit-out bids, probability of award, project timelines, and margin expectations. Commercial Strategy & Sector Development: Market Mapping: Identify high-growth corporate sectors (e.g., tech hubs, banking headquarters, co-working, retail brands) that require immediate spatial restructuring or modernization. Value Proposition: Translate our client’s technical and creative capabilities (from aesthetic spatial branding to MEP and renewable energy solutions) into high-impact pitches that sell productivity, safety, and brand value to tenants. Strategic Partnerships: Establish formal referral channels and joint-venture strategies with external architectural firms and commercial developers to scale project inflow. Executive Engagement & Spatial Advisory: C-Suite Advisory: Act as a trusted advisor to Chief Human Resources Officers (CHROs), Chief Operating Officers (COOs), and Procurement Directors, steering their vision for workplace culture and real estate optimization. Deep Discovery: Lead sophisticated consultations that uncover long-term corporate real estate needs rather than just responding to basic technical tender lists. Account Expansion: Cultivate relationships with major corporate tenants to ensure multi-phase project awards, repeat fit-out business, and ongoing asset management contracts. Estimating, Proposals, and Deal Structuring: Proposal Leadership: Orchestrate the development of highly visual, commercially tight design pitches, technical tender responses, and statements of work. Cross-Functional Sync: Collaborate directly with internal interior design teams, MEP estimators, and project managers to ensure proposed solutions are both stunning and operationally deliverable. Commercial Discipline: Lead high-value contract negotiations on pricing, payment milestones, material margins, and project scopes while minimizing delivery risks. Growth Operations & Performance Metrics: Operating Systems: Implement a structured commercial operating system tailored to long-cycle design-build tenders, ensuring strict CRM discipline. Win/Loss Analysis: Analyze lost bids and delayed projects to continually refine pricing strategy, design positioning, and competitive edge. Executive Reporting: Provide senior leadership with accurate forecasts on project pipelines, expected project margins, resource utilization flags, and market trends. Growth Team Leadership: Team Building: Recruit, lead, and mentor a high-performing business development and estimation support team as the company's regional footprint expands. Coaching: Train team members in technical discovery, architectural broker relations, contract economics, and executive pitch delivery. Culture: Foster an ownership-driven, competitive, yet deeply collaborative culture centered on winning high-profile spaces. What Success Looks Like: Performance will be assessed against clear B2B real estate metrics, including: Substantial growth in the qualified commercial design-build and fit-out pipeline. Direct personal contribution to winning flagship turnkey office or commercial projects. Improved bid conversion rates and shorter sales cycles through early-stage project discovery. Strengthened relationships with top-tier CRE brokers, PMCs, and developers. Maintenance of healthy project margins during competitive bidding and contract structuring. Candidate Profile: We are looking for a dynamic growth driver who blends an understanding of physical architecture and corporate environments with a killer instinct for closing enterprise deals. The ideal candidate will demonstrate: A proven track record in B2B enterprise sales, specifically within Commercial Real Estate, Fit-Outs, Design-Build Construction, or Architecture Services. Deep existing connections with real estate brokers, developers, and corporate workplace leaders. The ability to confidently navigate complex corporate procurement processes and multi-million dollar construction tenders. A strong grasp of project financials, construction contract dynamics, and design-to-budget estimation. Exceptional executive presence, with the ability to articulate how beautiful, functional spaces drive business performance. Requirements A Bachelor’s Degree in Business Administration, Marketing, Economics, Management, Engineering or a related discipline, or equivalent relevant professional experience. Approximately eight or more years of relevant commercial, enterprise sales or business development experience is preferred. Demonstrable experience managing complex B2B sales cycles and engaging senior corporate stakeholders. Evidence of personally contributing to substantial contract wins, supported by clear explanations of deal value, individual responsibility and outcomes. Experience with CRM systems, pipeline reporting, sales forecasting and structured commercial processes. Strong written and verbal communication, presentation and negotiation skills. An MBA or relevant professional qualification may be advantageous but is not a substitute for demonstrated commercial results. Preferred Industry Exposure: Experience in one or more of the following would be advantageous: Architecture, interior design, fit-out or workplace solutions. Creative, design-led or project-based professional services. Enterprise services, business solutions or complex B2B offerings. Other sectors involving high-value contracts, long sales cycles and multiple decision-makers. Candidates from adjacent industries will be considered where their enterprise selling experience is demonstrably transferable. What Will Differentiate Strong Candidates? We will place particular weight on candidates who can clearly explain: The largest or most complex contracts they personally helped win. How the opportunity was originated and developed. The decision-makers involved and the challenges encountered. Their precise contribution to the negotiation and final outcome. The commercial results achieved, including contract value and, where relevant, revenue or margin contribution. Candidates whose experience is limited to account maintenance, lead generation, team supervision or sales administration without demonstrable deal ownership may not be suited to this mandate. The Opportunity: This is an opportunity to shape a commercial growth agenda, work closely with executive leadership and take meaningful ownership of business development and revenue outcomes. The successful candidate will have the opportunity to build valuable enterprise relationships, influence commercial strategy and develop the systems and team capability needed to support sustained growth. Application Requirements: Interested candidates should submit an updated CV and a concise cover note addressing the following: Describe two or three significant B2B contracts you personally originated, developed or closed. State the approximate contract value, sales-cycle duration, customer segment and your specific contribution. Explain how you have built or improved an enterprise sales pipeline. Describe a challenging commercial negotiation and how you achieved the outcome. Describe two or three significant B2B contracts you personally originated, developed or closed. State the approximate contract value, sales-cycle duration, customer segment and your specific contribution. Explain how you have built or improved an enterprise sales pipeline. Describe a challenging commercial negotiation and how you achieved the outcome. Shortlisted candidates should expect a structured assessment of commercial judgement, deal ownership, enterprise sales capability and evidence of results. Confidentiality: This is a confidential executive search managed by Talentsquare. The client’s identity will be shared with shortlisted candidates at the appropriate stage. Applicants are expected to exercise discretion and treat all information relating to the opportunity as confidential. Talentsquare is an equal-opportunity talent solutions firm. Applications will be assessed on relevant capability, evidence of performance and suitability for the mandate. Benefits Competitive Base Salary: Commensurate with your direct industry experience within commercial design-build, fit-outs, or closely aligned sectors. Performance-Based Evaluation:Your final compensation package package will be tailored based on your experience level and demonstrated track record during the recruitment process. Growth Incentives: A rewarding structure aligned with successful project acquisition, pipeline value growth, and realized business revenue.

22 days ago

Executive Marketer

Muamalat Homes & Properties Limited

Kano, nigeria

full-time

Job Brief The Executive Marketer will be responsible for promoting the company's real estate products and services, generating leads, attracting prospective buyers and investors, and converting prospects into clients. The successful candidate will actively market the company's properties, build strong client relationships, conduct property presentations and site inspections, and contribute to the achievement of sales targets. Key Responsibilities Identify and engage prospective property buyers, investors, and other clients through direct marketing, referrals, networking, and digital channels. Promote the company's land, housing, and other real estate offerings to prospective customers. Follow up on leads, respond to enquiries, and convert prospects into sales. Organise and participate in property inspections, client meetings, and promotional activities. Maintain accurate records of prospects, customer interactions, sales activities, and transactions. Provide clients with accurate information on property features, prices, payment plans, and applicable terms and conditions. Monitor market trends, customer preferences, and competitor activities to identify business opportunities. Achieve assigned sales targets and submit periodic sales activity reports. Coordinate with the sales administration and finance teams to ensure proper documentation and confirmation of customer payments. Requirements and Qualifications A minimum of an OND or HND / Bachelor's Degree in Marketing, Business Administration, Estate Management, or a related field. Previous experience in sales or marketing, preferably in real estate, property development, or a related industry. Strong communication, negotiation, persuasion, and customer relationship management skills. Ability to generate leads, follow up consistently, and work towards sales targets. Familiarity with digital marketing and social media platforms is an added advantage. Knowledge of the Kano property market is desirable. Fluency in Hausa and English is essential. Applicants living outside Kano must bewilling to locate at own cost. Key Competencies: Sales orientation, integrity, resilience, interpersonal skills, customer service, and results orientation.

25 days ago

Executive Assistant

Domeo Resources International (DRI)

Lagos, nigeria

full-time

Main Function The Executive Assistant - Real Estate provides high-level administrative, coordination and executive support to the executive responsible for the Group's Real Estate business. The role supports the planning, coordination, monitoring and administration of the Group's real estate portfolio, including property development, property acquisition, property management, leasing, sales, construction projects and real estate investments. The Executive Assistant will coordinate information between the Real Estate Executive, project teams, consultants, contractors, architects, engineers, property managers, legal advisers, finance teams, agents, tenants, clients and other stakeholders. The role is responsible for maintaining accurate project and property records, monitoring key deadlines and deliverables, preparing reports and presentations, coordinating meetings and site activities, tracking project actions and ensuring that the Executive has timely and accurate information required for decision-making. Role Responsibilities Executive Support: Provide comprehensive executive and administrative support to the Head of Real Estate/Executive responsible for the Real Estate business. Manage the Executive's calendar, meetings, appointments and engagements. Coordinate daily schedules and ensure timely communication of commitments. Prepare meeting agendas, briefing notes, reports and supporting documents. Assist in preparing the Executive for project, investment and property-related meetings. Coordinate travel arrangements and itineraries where required. Manage correspondence and requests directed to the Real Estate Executive. Maintain an organised system for tracking executive assignments and deadlines. Real Estate Portfolio Administration: Maintain an up-to-date record of the Group's real estate portfolio. Maintain information on properties owned, acquired, developed, leased, managed or under construction. Maintain property profiles containing relevant ownership, location, development, financial and operational information. Track the status of individual properties and development projects. Maintain records of property-related documentation. Ensure information relating to the portfolio is accurate and regularly updated. Prepare portfolio summaries and reports for Management as required. Property Development Coordination: Provide administrative coordination for real estate development projects. Track project milestones, deliverables and key deadlines. Maintain project schedules and action trackers. Coordinate information from architects, engineers, quantity surveyors, contractors and project consultants. Follow up on outstanding project documentation and approvals. Prepare progress reports and project status updates for the Executive. Monitor agreed project actions and escalate delays or outstanding matters. Assist with coordination of project meetings and site inspections. Project Documentation: Maintain organised files for each real estate development project. Maintain copies of drawings, approvals, BOQs, contracts, reports, schedules and other project documents. Ensure project documentation is properly indexed and easily accessible. Track revisions to important project documents. Maintain records of project correspondence. Coordinate the circulation of project documents to authorised stakeholders. Ensure confidential project and commercial information is securely maintained. Property Acquisition Support: Provide administrative support for property acquisition activities. Maintain records of potential properties under consideration. Compile property information received from agents, owners, consultants and other stakeholders. Coordinate property inspection schedules. Organise due diligence documentation for Management review. Track outstanding documentation required for property acquisition. Prepare property comparison schedules and summary reports as directed. Liaise with Legal and Finance teams on documentation required for approved acquisitions. Property Leasing and Sales Support Maintain records of properties available for lease or sale. Track enquiries, prospective tenants, buyers and property agents. Maintain leasing and sales schedules. Coordinate property viewings and meetings where required. Track offers, negotiations and transaction status. Maintain records of executed lease and sales documentation. Follow up on outstanding documentation and approvals. Prepare periodic reports on property leasing and sales activities. Property Management Coordination: ManageRentals Support the coordination of property management activities. Maintain records of tenants, leases, occupancy and property-related obligations. Track lease commencement and expiry dates. Monitor renewal deadlines and follow up with relevant teams. Maintain records of property maintenance and major repair requirements. Coordinate communication between property management teams and the Executive. Prepare property performance updates when required. Escalate significant tenant, maintenance or property issues to the appropriate authority. Meeting and Stakeholder Coordination: Coordinate meetings involving the Real Estate Executive and project stakeholders. Schedule meetings with contractors, consultants, property agents, investors, tenants and other stakeholders. Prepare agendas and supporting documents. Record or coordinate the preparation of meeting minutes. Maintain meeting action trackers. Follow up with responsible parties on agreed actions. Provide regular updates on outstanding matters. Ensure meetings are properly documented. Site Visit and Inspection Coordination: Coordinate site visits for the Real Estate Executive and Management. Prepare site visit schedules and itineraries. Ensure relevant project information is available before site inspections. Coordinate attendance of contractors, consultants and project teams. Document key observations and action points from site visits. Follow up on actions arising from inspections. Maintain records of site visit reports and photographs where appropriate. Real Estate Financial Coordination: Liaise with the Finance Department on financial information relating to real estate projects and properties. Assist in compiling project budgets, expenditure summaries and financial reports. Track approved project expenditure against agreed budgets where assigned. Maintain schedules of project costs and commitments. Coordinate information required for funding and investment proposals. Track rental income, property sales and other real estate financial information as required. Escalate significant financial variances or funding requirements to the Executive. Support preparation of financial information for Management review. Investment and Business Development Support: Assist in researching potential real estate investment opportunities. Compile information on prospective properties and development opportunities. Conduct basic market and property research as directed. Prepare summaries of investment opportunities. Assist with the preparation of presentations and investment proposals. Coordinate information required for feasibility studies and investment assessments. Maintain a pipeline of potential real estate opportunities. Track the status of investment opportunities under consideration. Contractor and Consultant Coordination: Maintain records of contractors, consultants, architects, engineers, quantity surveyors and other project professionals. Coordinate meetings and communication between project stakeholders. Track submission of required reports and deliverables. Follow up on outstanding documentation. Maintain schedules of contractor and consultant engagements. Assist in monitoring agreed project deliverables. Escalate delays, unresolved issues or significant deviations to the appropriate Executive. Legal and Regulatory Documentation Support: Coordinate with Legal and relevant departments on property-related documentation. Maintain records of title documents, leases, agreements, permits, approvals and other property records. Track outstanding property documentation and approvals. Maintain a schedule of important property-related deadlines. Assist in compiling documentation required for due diligence. Ensure documents received from external parties are properly filed. Escalate legal or regulatory issues to the appropriate authority rather than providing independent legal advice. Reporting and Management Information: Prepare periodic reports on real estate projects and property activities. Compile project status reports for Management. Prepare schedules showing project milestones, costs, timelines and outstanding actions. Prepare property portfolio summaries. Track key performance information requested by Management. Prepare presentations and briefing materials. Ensure information presented to Management is accurate and properly supported. Maintain historical records for reference and reporting. Follow-Up and Action Tracking: Maintain a comprehensive tracker of actions arising from Real Estate meetings, site visits and Management instructions. Follow up with project teams, contractors, consultants and internal departments. Monitor deadlines and deliverables. Escalate overdue actions to the Executive. Track completion of approved project activities. Ensure decisions and instructions are properly documented. Provide regular status updates to the Real Estate Executive. Market Research and Intelligence: Conduct research on property market trends as directed. Gather information on property values, rental trends, development opportunities and competing projects. Monitor relevant real estate developments within target markets. Compile market information for Management review. Maintain a database of relevant market information. Support the preparation of market and investment reports. Correspondence and Communication: Draft and format official correspondence relating to real estate matters. Manage incoming and outgoing correspondence for the Real Estate Executive. Prepare letters, memos, notices and internal communications. Ensure correspondence is properly documented and filed. Coordinate communication between the Real Estate Office and Group departments. Maintain professional communication with external stakeholders. Follow up on correspondence requiring action. Confidentiality and Records Management: Maintain strict confidentiality of property, investment, financial and commercial information. Maintain secure physical and electronic records. Control access to sensitive real estate documents. Ensure proper document version control. Maintain confidential information relating to property acquisitions, negotiations and investments. Report any suspected breach of confidentiality or information security. Comply with Group policies on information management and confidentiality. Administrative Support: Coordinate administrative requirements of the Real Estate Office. Maintain office supplies, equipment and administrative records. Organise travel and accommodation for project and executive engagements. Coordinate logistics for meetings, inspections and property visits. Maintain contact databases for consultants, contractors, agents and other stakeholders. Support preparation of presentations and management reports. Ensure routine administrative activities are completed efficiently. Process Improvement and Other Responsibilities Review Real Estate Office administrative processes and recommend improvements. Develop effective tracking systems for projects, properties and executive actions. Support the standardisation of real estate documentation and reporting. Identify gaps in project administration and recommend practical solutions. Assist Management in improving information flow and project coordination. Perform other duties reasonably assigned by the Group Managing Director, Head of Real Estate or other authorised Management personnel. Qualifications and Requirements Education: Bachelor's Degree / HND in Estate Management, Real Estate Management, Business Administration, Project Management, Property Management, Economics, Finance or a related discipline. A professional qualification in Estate Management or a related field is an advantage. Experience 4 - 7 years of relevant experience. Experience supporting senior management or executives. Experience in real estate, property development, construction, property management or investment is strongly preferred. Experience coordinating multiple projects and stakeholders. Experience working with developers, contractors, consultants, property managers or real estate professionals is an advantage. Experience in a Group or multi-business organisation is desirable. Skills: Executive Office Management Real Estate Administration Property Management Support Project Coordination Property Development Coordination Property Acquisition Support Property Leasing & Sales Administration Project Documentation Stakeholder Management Meeting & Event Coordination Report Preparation Market Research Microsoft Office Suite Excel & Data Management Document Management Time & Schedule Management Follow-Up & Coordination Communication Skills Attention to Detail Organisation Skills Problem-Solving Commercial Awareness Confidentiality & Discretion

a month ago

Executive Assistant

Domeo Resources International (DRI)

Abuja, nigeria

full-time

Main Function The Executive Assistant - Real Estate provides high-level administrative, coordination and executive support to the executive responsible for the Group's Real Estate business. The role supports the planning, coordination, monitoring and administration of the Group's real estate portfolio, including property development, property acquisition, property management, leasing, sales, construction projects and real estate investments. The Executive Assistant will coordinate information between the Real Estate Executive, project teams, consultants, contractors, architects, engineers, property managers, legal advisers, finance teams, agents, tenants, clients and other stakeholders. The role is responsible for maintaining accurate project and property records, monitoring key deadlines and deliverables, preparing reports and presentations, coordinating meetings and site activities, tracking project actions and ensuring that the Executive has timely and accurate information required for decision-making. Role Responsibilities Executive Support: Provide comprehensive executive and administrative support to the Head of Real Estate/Executive responsible for the Real Estate business. Manage the Executive's calendar, meetings, appointments and engagements. Coordinate daily schedules and ensure timely communication of commitments. Prepare meeting agendas, briefing notes, reports and supporting documents. Assist in preparing the Executive for project, investment and property-related meetings. Coordinate travel arrangements and itineraries where required. Manage correspondence and requests directed to the Real Estate Executive. Maintain an organised system for tracking executive assignments and deadlines. Real Estate Portfolio Administration: Maintain an up-to-date record of the Group's real estate portfolio. Maintain information on properties owned, acquired, developed, leased, managed or under construction. Maintain property profiles containing relevant ownership, location, development, financial and operational information. Track the status of individual properties and development projects. Maintain records of property-related documentation. Ensure information relating to the portfolio is accurate and regularly updated. Prepare portfolio summaries and reports for Management as required. Property Development Coordination: Provide administrative coordination for real estate development projects. Track project milestones, deliverables and key deadlines. Maintain project schedules and action trackers. Coordinate information from architects, engineers, quantity surveyors, contractors and project consultants. Follow up on outstanding project documentation and approvals. Prepare progress reports and project status updates for the Executive. Monitor agreed project actions and escalate delays or outstanding matters. Assist with coordination of project meetings and site inspections. Project Documentation: Maintain organised files for each real estate development project. Maintain copies of drawings, approvals, BOQs, contracts, reports, schedules and other project documents. Ensure project documentation is properly indexed and easily accessible. Track revisions to important project documents. Maintain records of project correspondence. Coordinate the circulation of project documents to authorised stakeholders. Ensure confidential project and commercial information is securely maintained. Property Acquisition Support: Provide administrative support for property acquisition activities. Maintain records of potential properties under consideration. Compile property information received from agents, owners, consultants and other stakeholders. Coordinate property inspection schedules. Organise due diligence documentation for Management review. Track outstanding documentation required for property acquisition. Prepare property comparison schedules and summary reports as directed. Liaise with Legal and Finance teams on documentation required for approved acquisitions. Property Leasing and Sales Support Maintain records of properties available for lease or sale. Track enquiries, prospective tenants, buyers and property agents. Maintain leasing and sales schedules. Coordinate property viewings and meetings where required. Track offers, negotiations and transaction status. Maintain records of executed lease and sales documentation. Follow up on outstanding documentation and approvals. Prepare periodic reports on property leasing and sales activities. Property Management Coordination: ManageRentals Support the coordination of property management activities. Maintain records of tenants, leases, occupancy and property-related obligations. Track lease commencement and expiry dates. Monitor renewal deadlines and follow up with relevant teams. Maintain records of property maintenance and major repair requirements. Coordinate communication between property management teams and the Executive. Prepare property performance updates when required. Escalate significant tenant, maintenance or property issues to the appropriate authority. Meeting and Stakeholder Coordination: Coordinate meetings involving the Real Estate Executive and project stakeholders. Schedule meetings with contractors, consultants, property agents, investors, tenants and other stakeholders. Prepare agendas and supporting documents. Record or coordinate the preparation of meeting minutes. Maintain meeting action trackers. Follow up with responsible parties on agreed actions. Provide regular updates on outstanding matters. Ensure meetings are properly documented. Site Visit and Inspection Coordination: Coordinate site visits for the Real Estate Executive and Management. Prepare site visit schedules and itineraries. Ensure relevant project information is available before site inspections. Coordinate attendance of contractors, consultants and project teams. Document key observations and action points from site visits. Follow up on actions arising from inspections. Maintain records of site visit reports and photographs where appropriate. Real Estate Financial Coordination: Liaise with the Finance Department on financial information relating to real estate projects and properties. Assist in compiling project budgets, expenditure summaries and financial reports. Track approved project expenditure against agreed budgets where assigned. Maintain schedules of project costs and commitments. Coordinate information required for funding and investment proposals. Track rental income, property sales and other real estate financial information as required. Escalate significant financial variances or funding requirements to the Executive. Support preparation of financial information for Management review. Investment and Business Development Support: Assist in researching potential real estate investment opportunities. Compile information on prospective properties and development opportunities. Conduct basic market and property research as directed. Prepare summaries of investment opportunities. Assist with the preparation of presentations and investment proposals. Coordinate information required for feasibility studies and investment assessments. Maintain a pipeline of potential real estate opportunities. Track the status of investment opportunities under consideration. Contractor and Consultant Coordination: Maintain records of contractors, consultants, architects, engineers, quantity surveyors and other project professionals. Coordinate meetings and communication between project stakeholders. Track submission of required reports and deliverables. Follow up on outstanding documentation. Maintain schedules of contractor and consultant engagements. Assist in monitoring agreed project deliverables. Escalate delays, unresolved issues or significant deviations to the appropriate Executive. Legal and Regulatory Documentation Support: Coordinate with Legal and relevant departments on property-related documentation. Maintain records of title documents, leases, agreements, permits, approvals and other property records. Track outstanding property documentation and approvals. Maintain a schedule of important property-related deadlines. Assist in compiling documentation required for due diligence. Ensure documents received from external parties are properly filed. Escalate legal or regulatory issues to the appropriate authority rather than providing independent legal advice. Reporting and Management Information: Prepare periodic reports on real estate projects and property activities. Compile project status reports for Management. Prepare schedules showing project milestones, costs, timelines and outstanding actions. Prepare property portfolio summaries. Track key performance information requested by Management. Prepare presentations and briefing materials. Ensure information presented to Management is accurate and properly supported. Maintain historical records for reference and reporting. Follow-Up and Action Tracking: Maintain a comprehensive tracker of actions arising from Real Estate meetings, site visits and Management instructions. Follow up with project teams, contractors, consultants and internal departments. Monitor deadlines and deliverables. Escalate overdue actions to the Executive. Track completion of approved project activities. Ensure decisions and instructions are properly documented. Provide regular status updates to the Real Estate Executive. Market Research and Intelligence: Conduct research on property market trends as directed. Gather information on property values, rental trends, development opportunities and competing projects. Monitor relevant real estate developments within target markets. Compile market information for Management review. Maintain a database of relevant market information. Support the preparation of market and investment reports. Correspondence and Communication: Draft and format official correspondence relating to real estate matters. Manage incoming and outgoing correspondence for the Real Estate Executive. Prepare letters, memos, notices and internal communications. Ensure correspondence is properly documented and filed. Coordinate communication between the Real Estate Office and Group departments. Maintain professional communication with external stakeholders. Follow up on correspondence requiring action. Confidentiality and Records Management: Maintain strict confidentiality of property, investment, financial and commercial information. Maintain secure physical and electronic records. Control access to sensitive real estate documents. Ensure proper document version control. Maintain confidential information relating to property acquisitions, negotiations and investments. Report any suspected breach of confidentiality or information security. Comply with Group policies on information management and confidentiality. Administrative Support: Coordinate administrative requirements of the Real Estate Office. Maintain office supplies, equipment and administrative records. Organise travel and accommodation for project and executive engagements. Coordinate logistics for meetings, inspections and property visits. Maintain contact databases for consultants, contractors, agents and other stakeholders. Support preparation of presentations and management reports. Ensure routine administrative activities are completed efficiently. Process Improvement and Other Responsibilities Review Real Estate Office administrative processes and recommend improvements. Develop effective tracking systems for projects, properties and executive actions. Support the standardisation of real estate documentation and reporting. Identify gaps in project administration and recommend practical solutions. Assist Management in improving information flow and project coordination. Perform other duties reasonably assigned by the Group Managing Director, Head of Real Estate or other authorised Management personnel. Qualifications and Requirements Education: Bachelor's Degree / HND in Estate Management, Real Estate Management, Business Administration, Project Management, Property Management, Economics, Finance or a related discipline. A professional qualification in Estate Management or a related field is an advantage. Experience 4 - 7 years of relevant experience. Experience supporting senior management or executives. Experience in real estate, property development, construction, property management or investment is strongly preferred. Experience coordinating multiple projects and stakeholders. Experience working with developers, contractors, consultants, property managers or real estate professionals is an advantage. Experience in a Group or multi-business organisation is desirable. Skills: Executive Office Management Real Estate Administration Property Management Support Project Coordination Property Development Coordination Property Acquisition Support Property Leasing & Sales Administration Project Documentation Stakeholder Management Meeting & Event Coordination Report Preparation Market Research Microsoft Office Suite Excel & Data Management Document Management Time & Schedule Management Follow-Up & Coordination Communication Skills Attention to Detail Organisation Skills Problem-Solving Commercial Awareness Confidentiality & Discretion

a month ago

Sales Admin

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