Project Analyst
full-time
Reports To: Lead, IT Project Manager
Job Summary
The Project Analyst supports the planning, execution, monitoring, and reporting of IT and business projects to ensure successful delivery within scope, schedule, budget, and quality expectations.
The role is responsible for project documentation, performance tracking, data analysis, risk monitoring, stakeholder reporting, and coordination of project activities.
The Project Analyst works closely with project managers, business stakeholders, vendors, and technical teams to provide insights that support informed decision-making and project success.
Key Duties and Responsibilities
Project Planning and Coordination:
Support project managers in developing project plans, schedules, budgets, and resource plans.
Assist in defining project scope, objectives, deliverables, and milestones.
Coordinate project meetings, workshops, and stakeholder engagements.
Track project activities and ensure timely completion of assigned tasks.
Maintain project schedules and monitor progress against established timelines.
Project Monitoring and Reporting:
Collect, analyze, and report project performance data.
Prepare project status reports, dashboards, and management presentations.
Monitor project KPIs and highlight variances requiring management attention.
Support project governance activities by ensuring accurate and timely reporting.
Maintain project documentation and records throughout the project lifecycle.
Risk and Issue Management:
Identify, document, and monitor project risks, issues, assumptions, and dependencies.
Assist in developing mitigation and contingency plans.
Escalate critical project risks and issues to project leadership as required.
Track resolution of identified project issues and action items.
Budget and Resource Tracking:
Monitor project expenditures and budget utilization.
Assist in preparing project financial reports and forecasts.
Track resource allocation and utilization across project activities.
Support project procurement and vendor management processes.
Stakeholder and Communication Management:
Facilitate communication between project teams and stakeholders.
Ensure project documentation is properly communicated and distributed.
Support stakeholder engagement activities and feedback collection.
Prepare meeting minutes, action logs, and follow-up reports.
Quality Assurance and Continuous Improvement:
Support project quality reviews and compliance checks.
Ensure adherence to project management methodologies, standards, and processes.
Participate in lessons learned sessions and continuous improvement initiatives.
Recommend process enhancements to improve project delivery efficiency.
Key Requirements
Bachelor's Degree in Computer Science, Information Technology, Engineering, Business Administration, Project Management, or a related discipline.
3 - 5 years of experience in project coordination, project analysis, business analysis, or project management support.
Experience supporting IT, digital transformation, ERP, infrastructure, or business improvement projects.
Knowledge of project management methodologies such as Agile, Waterfall, or Hybrid frameworks.
Experience using project management and reporting tools such as Microsoft Project, Jira, ServiceNow, Power BI, or equivalent.
Professional certifications such as CAPM, Agile Fundamentals, PRINCE2 Foundation, or equivalent are an advantage.
Competence Requirements:
Project planning and scheduling.
Project performance monitoring and reporting.
Data analysis and visualization.
Risk and issue management.
Budget tracking and financial reporting.
Requirements gathering and documentation.
Project governance and compliance.
Resource planning and coordination.
Microsoft Office Suite (Excel, PowerPoint, Word).
Project management tools and collaboration platforms.