Reports To: Lead, IT Project Manager
- The Project Analyst supports the planning, execution, monitoring, and reporting of IT and business projects to ensure successful delivery within scope, schedule, budget, and quality expectations.
- The role is responsible for project documentation, performance tracking, data analysis, risk monitoring, stakeholder reporting, and coordination of project activities.
- The Project Analyst works closely with project managers, business stakeholders, vendors, and technical teams to provide insights that support informed decision-making and project success.
Key Duties and Responsibilities
Project Planning and Coordination:
- Support project managers in developing project plans, schedules, budgets, and resource plans.
- Assist in defining project scope, objectives, deliverables, and milestones.
- Coordinate project meetings, workshops, and stakeholder engagements.
- Track project activities and ensure timely completion of assigned tasks.
- Maintain project schedules and monitor progress against established timelines.
Project Monitoring and Reporting:
- Collect, analyze, and report project performance data.
- Prepare project status reports, dashboards, and management presentations.
- Monitor project KPIs and highlight variances requiring management attention.
- Support project governance activities by ensuring accurate and timely reporting.
- Maintain project documentation and records throughout the project lifecycle.
Risk and Issue Management:
- Identify, document, and monitor project risks, issues, assumptions, and dependencies.
- Assist in developing mitigation and contingency plans.
- Escalate critical project risks and issues to project leadership as required.
- Track resolution of identified project issues and action items.
Budget and Resource Tracking:
- Monitor project expenditures and budget utilization.
- Assist in preparing project financial reports and forecasts.
- Track resource allocation and utilization across project activities.
- Support project procurement and vendor management processes.
Stakeholder and Communication Management:
- Facilitate communication between project teams and stakeholders.
- Ensure project documentation is properly communicated and distributed.
- Support stakeholder engagement activities and feedback collection.
- Prepare meeting minutes, action logs, and follow-up reports.
Quality Assurance and Continuous Improvement:
- Support project quality reviews and compliance checks.
- Ensure adherence to project management methodologies, standards, and processes.
- Participate in lessons learned sessions and continuous improvement initiatives.
- Recommend process enhancements to improve project delivery efficiency.
- Bachelor's Degree in Computer Science, Information Technology, Engineering, Business Administration, Project Management, or a related discipline.
- 3 - 5 years of experience in project coordination, project analysis, business analysis, or project management support.
- Experience supporting IT, digital transformation, ERP, infrastructure, or business improvement projects.
- Knowledge of project management methodologies such as Agile, Waterfall, or Hybrid frameworks.
- Experience using project management and reporting tools such as Microsoft Project, Jira, ServiceNow, Power BI, or equivalent.
- Professional certifications such as CAPM, Agile Fundamentals, PRINCE2 Foundation, or equivalent are an advantage.
- Project planning and scheduling.
- Project performance monitoring and reporting.
- Data analysis and visualization.
- Risk and issue management.
- Budget tracking and financial reporting.
- Requirements gathering and documentation.
- Project governance and compliance.
- Resource planning and coordination.
- Microsoft Office Suite (Excel, PowerPoint, Word).
- Project management tools and collaboration platforms.