Project Manager At Smart Partners

Job Summary

• Responsible for planning, coordinating, executing, and delivering projects within approved scope, timeline, budget, quality standards, and expectations, while effectively managing project teams, resources, risks, and stakeholders.

Key Responsibilities

Project Planning & Delivery:

• Develop project plans, timelines, milestones, deliverables, and resource requirements.
• Coordinate project activities from initiation to completion.
• Ensure projects remain aligned with approved scope, objectives, and timelines.
• Monitor milestones and take corrective action on delays or deviations.

Team & Resource Management:

• Coordinate project teams, contractors, consultants, vendors, and other resources.
• Assign responsibilities, establish priorities, and track deliverables.
• Ensure efficient utilisation of people, materials, equipment, and other resources.

Budget & Cost Control:

• Develop and monitor project budgets and expenditure.
• Track actual costs against approved budgets and address variances.
• Support procurement and ensure resources are acquired cost-effectively.

Client & Stakeholder Management:

• Maintain effective communication with clients, management, team members, and external stakeholders.
• Manage expectations, project requirements, approvals, and feedback.
• Resolve project issues and escalate matters requiring management intervention.

Risk & Issue Management:

• Identify project risks, dependencies, and potential bottlenecks.
• Develop mitigation and contingency measures.
• Maintain an effective risk and issue register and ensure timely resolution.

Quality & Compliance:

• Ensure project deliverables meet agreed specifications, quality standards, and contractual requirements.
• Monitor compliance with company policies, procedures, safety requirements, and applicable regulations.
• Ensure identified defects or deficiencies are promptly addressed.

Monitoring & Reporting:

• Track project performance against scope, budget, timelines, milestones, and KPIs.
• Prepare periodic project status reports for management and clients.
• Maintain accurate project documentation, records, approvals, and correspondence.

Change Management:

• Assess and document changes to project scope, cost, resources, or timelines.
• Obtain appropriate approval before implementing material changes.
• Control scope creep and ensure approved changes are communicated to relevant stakeholders.

Project Closure:

• Coordinate final deliverables, client acceptance, handover, and project close-out.
• Ensure outstanding issues, documentation, payments, and contractual obligations are resolved.
• Conduct post-project reviews and document lessons learned.

Job Requirements

• Bachelor's degree / HND in Project Management, Business Administration, Engineering, Operations Management, or a related discipline.
• 5 - 7 years' relevant project management experience.
• Proven experience managing project teams, budgets, timelines, vendors, and stakeholders.
• PMP, Agile, or other relevant certification is an advantage.
• Proficiency in project management and productivity tools.

Core Competencies:

• Project planning and execution
• Leadership and team coordination
• Budget and cost management
• Risk and issue management
• Stakeholder management
• Problem-solving and decision-making
• Negotiation and communication
• Time and priority management
• Quality and compliance management
• Reporting and documentation
• Change management
• Results orientation