Tokiye Integrated Medical Service was created to address the critical needs in healthcare project management with an emphasis on effective and efficient service delivery. The company is driven by a passion for excellence and a commitment to professional service, aiming to elevate Nigeria’s healthcare system to international standards.
We are recruiting to fill the position below: Job Title: Personal Assistant
Locations: Port Harcourt - Rivers and Uyo - Akwa Ibom Employment Type: Full-time
About the Role
The Personal Assistant will provide comprehensive administrative, organizational, research and operational support, ensuring that daily activities, priorities, meetings, correspondence, assignments and follow-up actions are effectively coordinated and executed.
The successful candidate will serve as a trusted support resource to the Director, helping to improve productivity, maintain organizational efficiency and ensure that important commitments and deliverables are not overlooked.
The role requires a highly organized, driven, proactive, discreet and intellectually sound individual who can anticipate needs, work independently, exercise sound judgment within defined authority and manage multiple priorities in a demanding business environment.
The position is designed for a young professional with 1–3 years of relevant experience who possesses the capacity and ambition to grow beyond conventional administrative support into a broader executive support and coordination role.
Over time, the successful candidate is expected to assume increasing responsibility for routine correspondence, document preparation, information gathering, reporting, coordination, task monitoring and selected operational assignments, thereby allowing the Director to focus on strategic priorities, management decisions and business development.
Key Responsibilities
Manage and coordinate executive schedules, appointments, and meetings.
Prepare reports, presentations, and correspondence on behalf of the executive.
Handle confidential information with discretion.
Liaise with internal teams, clients, and external partners.
Organize travel arrangements, itineraries, and logistics.
Support in project management and ensure timely follow-ups on tasks.
Maintain effective filing systems and documentation for easy retrieval.
Serve as the first point of contact for executive communications.
Key Performance Indicators (KPIs)
Timeliness and accuracy in managing executive schedules and tasks.
Quality and accuracy of reports, documents, and presentations prepared.
Effective communication and responsiveness to stakeholders.
Confidentiality and professionalism in handling sensitive information.
Efficiency in travel and logistics arrangements.
Percentage of tasks/projects delivered on time.
Level of executive satisfaction with administrative support.
Required Skills & Competencies
Bachelor's Degree in Law, Accounting or a related field.
1 - 3 years' relevant experience in executive assistance or a similar role.
Strong organizational and time management skills.
Excellent written and verbal communication.
High level of discretion and confidentiality.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and work under pressure.
Strong problem-solving and decision-making abilities.
Professional demeanor and interpersonal skills.