Hospitality

Executive Assistant At Obida

OBIDA·nigeria·Full Time·Part-time
HospitalityFull TimePart-time
-Closes Oct 19, 2026

Job Overview

Help the CEO of OBIDA focus on the decisions and creative direction that move the business forward. You'll bring structure to a fast-moving, founder-led team creating original African print fashion, while working closely with its leaders to keep priorities, people and projects on track.

Responsibilities

  • Protect the CEO's calendar, prioritize requests, and resolve scheduling conflicts.
  • Prepare meeting briefs, capture decisions, and follow action items through to completion.
  • Track CEO commitments, assign owners, and flag risks before deadlines slip.
  • Coordinate travel, logistics, stakeholders, and cross-functional projects.
  • Support operational and people-related coordination
  • Handle confidential administration, personal scheduling, and occasional errands.

Requirements

  • 4-8 years of experience
  • 3+ years supporting a founder or senior executive
  • Project and stakeholder coordination
  • Executive calendar prioritization
  • Meeting preparation and follow-through
  • Confidential information handling
  • Clear written and verbal communication
  • Executive calendar management and prioritization
  • Commitment, owner, and follow-up tracking
  • Meeting brief preparation and action-item documentation
  • Founder or senior executive support (3+ years)
  • Cross-functional coordination within defined responsibilities

Preferred Qualifications

  • Fashion or creative-business experience

What the Role Offers

  • This is a creative, founder-led business where priorities can change quickly. You'll take initiative, work closely with the Operations Lead, and stay composed when support is needed on regular evenings or weekends.

Key skills

BA/BSc/HND
Apply Now

At a glance

Company

OBIDA

Location

, nigeria

Employment

Full Time

Experience

Valid until

October 19, 2026

Created

October 6, 2026

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Compile property information received from agents, owners, consultants and other stakeholders. Coordinate property inspection schedules. Organise due diligence documentation for Management review. Track outstanding documentation required for property acquisition. Prepare property comparison schedules and summary reports as directed. Liaise with Legal and Finance teams on documentation required for approved acquisitions. Property Leasing and Sales Support Maintain records of properties available for lease or sale. Track enquiries, prospective tenants, buyers and property agents. Maintain leasing and sales schedules. Coordinate property viewings and meetings where required. Track offers, negotiations and transaction status. Maintain records of executed lease and sales documentation. Follow up on outstanding documentation and approvals. Prepare periodic reports on property leasing and sales activities. Property Management Coordination: ManageRentals Support the coordination of property management activities. Maintain records of tenants, leases, occupancy and property-related obligations. Track lease commencement and expiry dates. Monitor renewal deadlines and follow up with relevant teams. Maintain records of property maintenance and major repair requirements. Coordinate communication between property management teams and the Executive. Prepare property performance updates when required. Escalate significant tenant, maintenance or property issues to the appropriate authority. Meeting and Stakeholder Coordination: Coordinate meetings involving the Real Estate Executive and project stakeholders. Schedule meetings with contractors, consultants, property agents, investors, tenants and other stakeholders. Prepare agendas and supporting documents. Record or coordinate the preparation of meeting minutes. Maintain meeting action trackers. Follow up with responsible parties on agreed actions. Provide regular updates on outstanding matters. Ensure meetings are properly documented. Site Visit and Inspection Coordination: Coordinate site visits for the Real Estate Executive and Management. Prepare site visit schedules and itineraries. Ensure relevant project information is available before site inspections. Coordinate attendance of contractors, consultants and project teams. Document key observations and action points from site visits. Follow up on actions arising from inspections. Maintain records of site visit reports and photographs where appropriate. Real Estate Financial Coordination: Liaise with the Finance Department on financial information relating to real estate projects and properties. Assist in compiling project budgets, expenditure summaries and financial reports. Track approved project expenditure against agreed budgets where assigned. Maintain schedules of project costs and commitments. Coordinate information required for funding and investment proposals. Track rental income, property sales and other real estate financial information as required. Escalate significant financial variances or funding requirements to the Executive. Support preparation of financial information for Management review. Investment and Business Development Support: Assist in researching potential real estate investment opportunities. Compile information on prospective properties and development opportunities. Conduct basic market and property research as directed. Prepare summaries of investment opportunities. Assist with the preparation of presentations and investment proposals. Coordinate information required for feasibility studies and investment assessments. Maintain a pipeline of potential real estate opportunities. Track the status of investment opportunities under consideration. Contractor and Consultant Coordination: Maintain records of contractors, consultants, architects, engineers, quantity surveyors and other project professionals. Coordinate meetings and communication between project stakeholders. Track submission of required reports and deliverables. Follow up on outstanding documentation. Maintain schedules of contractor and consultant engagements. Assist in monitoring agreed project deliverables. Escalate delays, unresolved issues or significant deviations to the appropriate Executive. Legal and Regulatory Documentation Support: Coordinate with Legal and relevant departments on property-related documentation. Maintain records of title documents, leases, agreements, permits, approvals and other property records. Track outstanding property documentation and approvals. Maintain a schedule of important property-related deadlines. Assist in compiling documentation required for due diligence. Ensure documents received from external parties are properly filed. Escalate legal or regulatory issues to the appropriate authority rather than providing independent legal advice. Reporting and Management Information: Prepare periodic reports on real estate projects and property activities. Compile project status reports for Management. Prepare schedules showing project milestones, costs, timelines and outstanding actions. Prepare property portfolio summaries. Track key performance information requested by Management. Prepare presentations and briefing materials. Ensure information presented to Management is accurate and properly supported. Maintain historical records for reference and reporting. Follow-Up and Action Tracking: Maintain a comprehensive tracker of actions arising from Real Estate meetings, site visits and Management instructions. Follow up with project teams, contractors, consultants and internal departments. Monitor deadlines and deliverables. Escalate overdue actions to the Executive. Track completion of approved project activities. Ensure decisions and instructions are properly documented. Provide regular status updates to the Real Estate Executive. Market Research and Intelligence: Conduct research on property market trends as directed. Gather information on property values, rental trends, development opportunities and competing projects. Monitor relevant real estate developments within target markets. Compile market information for Management review. Maintain a database of relevant market information. Support the preparation of market and investment reports. Correspondence and Communication: Draft and format official correspondence relating to real estate matters. Manage incoming and outgoing correspondence for the Real Estate Executive. Prepare letters, memos, notices and internal communications. Ensure correspondence is properly documented and filed. Coordinate communication between the Real Estate Office and Group departments. Maintain professional communication with external stakeholders. Follow up on correspondence requiring action. Confidentiality and Records Management: Maintain strict confidentiality of property, investment, financial and commercial information. Maintain secure physical and electronic records. Control access to sensitive real estate documents. Ensure proper document version control. Maintain confidential information relating to property acquisitions, negotiations and investments. Report any suspected breach of confidentiality or information security. Comply with Group policies on information management and confidentiality. Administrative Support: Coordinate administrative requirements of the Real Estate Office. Maintain office supplies, equipment and administrative records. Organise travel and accommodation for project and executive engagements. Coordinate logistics for meetings, inspections and property visits. Maintain contact databases for consultants, contractors, agents and other stakeholders. Support preparation of presentations and management reports. Ensure routine administrative activities are completed efficiently. Process Improvement and Other Responsibilities Review Real Estate Office administrative processes and recommend improvements. Develop effective tracking systems for projects, properties and executive actions. Support the standardisation of real estate documentation and reporting. Identify gaps in project administration and recommend practical solutions. Assist Management in improving information flow and project coordination. Perform other duties reasonably assigned by the Group Managing Director, Head of Real Estate or other authorised Management personnel. Qualifications and Requirements Education: Bachelor's Degree / HND in Estate Management, Real Estate Management, Business Administration, Project Management, Property Management, Economics, Finance or a related discipline. A professional qualification in Estate Management or a related field is an advantage. Experience 4 - 7 years of relevant experience. Experience supporting senior management or executives. Experience in real estate, property development, construction, property management or investment is strongly preferred. Experience coordinating multiple projects and stakeholders. Experience working with developers, contractors, consultants, property managers or real estate professionals is an advantage. Experience in a Group or multi-business organisation is desirable. Skills: Executive Office Management Real Estate Administration Property Management Support Project Coordination Property Development Coordination Property Acquisition Support Property Leasing & Sales Administration Project Documentation Stakeholder Management Meeting & Event Coordination Report Preparation Market Research Microsoft Office Suite Excel & Data Management Document Management Time & Schedule Management Follow-Up & Coordination Communication Skills Attention to Detail Organisation Skills Problem-Solving Commercial Awareness Confidentiality & Discretion

21 hours ago

Executive Assistant To The Md

Source Microfinance Bank

Lagos, nigeria

full-time

Source Microfinance Bank is a digital bank with a focus on how to serve you better always! At Source Credit, we have our plans to serve you better right at the center of all we do, and our service offerings. We also ensure we give the best customer service experience that is tailored just for you. Source Microfinance Bank is poised to change the face of banking in Nigeria. We are reinventing banking to empower a generation. We are recruiting to fill the position below: Job Position: Executive Assistant to the MD Job Location: Lagos Job type: Full time Job Description Ensure efficient scheduling of meetings, appointments, and events for the MD, minimizing conflicts and optimizing their time. Monitor and prioritize emails, ensuring that important messages are addressed promptly, and unnecessary emails are filtered or delegated. Support the MD in various projects by coordinating activities, gathering data, and helping with project management tasks. Continuously improve the efficiency of administrative processes, streamlining tasks to save time and resources. Build and maintain positive relationships with internal and external stakeholders, including staff, clients, and partners. Responsible for the general administration of the Executive offices and other designated spaces as executive areas Oversee other support staff and services that support the executive office Attend to and prepare reports assigned by the Managing Director. Perform other tasks as may be assigned by the Managing Director. Requirements Candidate should possess relevant formal education Minimum of 2 years of experience in similar roles Candidate must be vast with Microsoft office tools, note taking, report preparation and presentation Experience with work tools like Microsoft Teams, or others is important Excellent verbal and written communication and presentation skills is required Candidate must possess the ability to work independently and part of a team, should be a self-starter Excellent analytical, strategic thinking, and problem-solving skills.

2 days ago