Administrative Manager At Jamub Group
full-time
Job Summary
The Administrative Manager is responsible for coordinating the administrative, workforce, logistics, welfare, records, and site-support functions of the Gboko Road Construction Project, ensuring that the administrative environment adequately supports the effective execution of the Company's engineering and construction activities.
Key Responsibilities
Site Administration:
Coordinate the day-to-day administrative activities of the project site.
Maintain effective administrative systems and ensure timely resolution of site administrative issues.
Coordinate communication between the project site, Head Office, PMO, HCM & Administration, and other relevant departments.
Ensure availability of essential administrative resources required for smooth project operations.
Monitor the implementation of Management directives relating to site administration.
Personnel & Workforce Administration:
Maintain accurate records of all Partners, artisans, subcontractor personnel, security personnel, and other workers engaged on the project.
Monitor attendance, punctuality, deployment, leave, movement, and general workforce administration.
Coordinate onboarding, documentation, site induction, and exit processes for site personnel.
Escalate attendance, conduct, manpower, and other personnel-related concerns to the appropriate authority.
Liaise with HCM & Administration on employee relations and personnel matters requiring Head Office intervention.
Accommodation, Welfare & Logistics:
Coordinate project-site accommodation and welfare arrangements for Partners and approved personnel.
Monitor the condition and adequacy of site accommodation, utilities, sanitation, catering, water supply, and other welfare provisions.
Coordinate approved logistics and transportation requirements for site personnel.
Maintain proper records of accommodation allocation and site welfare resources.
Identify gaps affecting workforce welfare and escalate them promptly.
Procurement & Administrative Support:
Coordinate approved administrative purchases and site consumables in line with the Company's procurement and approval requirements.
Maintain records of administrative expenditures, supplies, assets, and consumables under the project.
Monitor the availability and responsible use of office supplies, equipment, furniture, and other administrative resources.
Liaise with Procurement, Finance, and PMO on approved administrative requirements.
Records & Document Control:
Maintain accurate and accessible administrative records for the project.
Ensure proper filing of personnel records, correspondence, approvals, invoices, attendance records, accommodation records, welfare records, and other administrative documents.
Maintain confidentiality and appropriate control of sensitive Partner and project information.
Ensure relevant documents are transmitted to the appropriate Head Office departments within required timelines.
Security & Site Coordination:
Coordinate with approved security personnel on administrative and access-control matters.
Maintain records of security personnel deployed to the project.
Escalate security incidents, unauthorized access, loss of property, or other security concerns immediately through the appropriate reporting channel.
Support the Project Manager and Management in maintaining an orderly and controlled project environment.
Compliance & Governance:
Ensure site administrative activities comply with JAMUB Group policies, approved procedures, contractual requirements, and applicable regulations.
Support internal audits, inspections, investigations, and Management reviews relating to project administration.
Ensure administrative records are available for verification when required.
Promote accountability and proper use of Company resources at the project site.
Reporting & Accountability:
Submit regular administrative reports to the Head, PMO and relevant HCM & Administration authority.
Provide timely updates on workforce strength, attendance, accommodation, welfare, logistics, administrative expenditure, security-related matters, and outstanding administrative requirements.
Escalate critical issues promptly rather than allowing them to affect project execution.
Maintain an up-to-date administrative status of the project at all times.
Key Expected Results
The Administrative Manager is expected to deliver:
Effective and well-coordinated administration of the Gboko Road Construction Project.
Accurate and current workforce and personnel records.
Timely resolution and escalation of administrative and welfare issues.
Adequate accommodation, welfare, logistics, and administrative support for authorized project personnel.
Proper control and accountability of administrative resources and expenditure.
Complete, accurate, and accessible project administrative documentation.
Effective coordination between the project site, PMO, HCM & Administration, Finance, Procurement, and Head Office.
Timely and accurate administrative reporting.
Compliance with Company policies, Management directives, and applicable requirements.
Minimal administrative disruptions to project execution.
Key Performance Indicators
Accuracy and completeness of site personnel records.
Timeliness of administrative and workforce reports.
Attendance and workforce records maintained without material discrepancies.
Timely resolution/escalation of site administrative issues.
Adequacy and condition of accommodation and welfare facilities.
Administrative expenditure maintained within approved limits.
Proper documentation and accountability of administrative resources.
Compliance with Company policies and Management directives.
Timeliness of submission of required documents to Head Office.
Level of administrative support provided to uninterrupted project execution.