We're looking for an experienced and proactive Administrative Manager to lead and coordinate our administrative operations at APMT APAPA.
This role is central to ensuring smooth day-to-day office management, expatriate support, travel coordination, and vendor relationships.
The ideal candidate will be highly organized, people-focused, and passionate about creating efficient systems that support our teams and enhance employee experience.
Key responsibilities
Oversee immigration processes for expatriates and guests, including visas, permits, renewals, and regulatory compliance
Manage company housing, including leasing, maintenance, inspections, and vendor coordination
Supervise light vehicle drivers and ensure safe, timely staff transportation
Coordinate travel arrangements for staff and guests, including flights, accommodation, and documentation
Maintain relationships with travel agents, hotels, and service providers to ensure quality and cost-effective solutions
Administer company phones, modems, and staff equipment policies
Ensure timely maintenance of office facilities and appliances in collaboration with the facility team
Monitor and report on administrative expenses, prepare budgets, and support finance audits
Maintain inventory of office supplies and consumables, ensuring seamless procurement and delivery
Manage security access cards and liaise with the security department for camp access and logistics
Archive contracts and documents securely for easy access and retrieval
Support internal events and training logistics within and outside the terminal
Collaborate with cross-functional teams to enhance staff welfare and operational efficiency
What we're looking for
Lean-minded: we are looking for someone who brings a strong mindset of continuous improvement - someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day
A university degree is preferred
Minimum of 4 years' experience in administrative management within a large office or operational environment
Strong communication skills with a structured, detail-oriented approach
Excellent time management and organizational abilities
Ability to exercise discretion and sound judgment in handling sensitive information
Proficiency in Microsoft Office Suite
Collaborative mindset and ability to work effectively with diverse teams
Fluent in English, both spoken and written.
What we can offer
At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel.
Our commitment to continuous improvement is driven by LEAN principles, ensuring that every team member has the opportunity to develop their skills and advance their careers.
Join us to be part of an innovative environment where your growth is our priority, and experience the numerous advantages of being a valued member of our team:
A collaborative and inclusive workplace that values diverse perspective
Opportunities to work across functions and geographies
A strong focus on innovation and digital transformation
Support for professional development and career progression
Flexible work practices and a culture that prioritizes wellbeing.