Admin Officer At Maxitech Global Investment Limited Maxitech Global Investment Limited
full-time
Job Summary
We are seeking a reliable, organised, and proactive Admin Officer to support the smooth and efficient operation of our administrative functions.
The successful candidate will coordinate office facilities, supplies, vendor relationships, administrative procurement, records, and general workplace support.
The role requires someone who can work independently, follow through on assigned tasks, maintain accurate documentation, and ensure that administrative issues are resolved promptly.
This is an execution-focused role suited to a professional who takes ownership of routine administrative operations and can thrive in a fast-paced business environment.
Key Responsibilities
Coordinate the day-to-day administrative operations of the office to ensure a clean, functional, organised, and productive work environment.
Monitor office facilities, including power supply, internet connectivity, air conditioning, furniture, water, and other workplace infrastructure, and promptly escalate faults.
Liaise with approved vendors, technicians, landlords, and service providers to coordinate maintenance, repairs, and other administrative services.
Obtain quotations, compare vendor proposals, and prepare purchase requests in line with approved company procedures.
Track administrative purchases from request to delivery and ensure that supporting documentation is complete.
Monitor office supplies and consumables, including stationery, cleaning materials, pantry items, and other administrative resources.
Maintain accurate stock records and initiate replenishment requests before essential supplies run out.
Support the maintenance of office assets, equipment records, and administrative inventory.
Verify delivered items, service completion, invoices, quotations, and other supporting documents before submitting them for payment processing.
Maintain organised physical and electronic records of administrative activities, vendor transactions, maintenance, procurement, and office supplies.
Coordinate administrative arrangements for meetings, training sessions, company events, and other workplace activities.
Support travel, accommodation, transportation, and other approved logistical arrangements when required.
Respond to routine administrative enquiries from employees and escalate matters requiring management intervention.
Maintain an administrative task tracker and follow up on outstanding requests to ensure timely completion.
Prepare periodic reports on administrative activities, facilities, supplies, vendor performance, and pending issues.
Identify recurring administrative challenges and recommend practical improvements.
Ensure compliance with approved administrative policies, procedures, and internal controls.
Perform other administrative duties assigned by the reporting manager.
Requirements
B.Sc. or HND in Business Administration, Public Administration, Management, or a related diascipline.
2 - 3 years of relevant experience in office administration, facilities administration, operations support, or a similar role.
Experience coordinating vendors, office supplies, maintenance, procurement support, and administrative records.
Proficiency in Microsoft Office, particularly Excel and Word. Experience with Google Workspace is an advantage.
Strong organisational and time-management skills.
Excellent written and verbal communication skills.
Ability to maintain accurate records and handle confidential information.
Ability to work independently, prioritise competing tasks, and meet deadlines.
Strong attention to detail, follow-through, and problem-solving ability.
High level of integrity, accountability, and professionalism.
What We Are Looking For
The ideal candidate is someone who:
Takes ownership of assigned responsibilities and follows tasks through to completion.
Can coordinate multiple administrative activities without constant supervision.
Is proactive in identifying and resolving routine workplace issues.
Maintains accurate records and understands the importance of documentation.
Communicates professionally with employees, vendors, and service providers.
Works with urgency while maintaining accuracy and adherence to company procedures.