Admin Supervisor

Dexterous Applied Training Institute (DATI)

Delta, Nigeria

Dexterous Applied Training Institute (DATI) is a leading consultancy, training, and development institute, certified across multiple industries in which we operate. We are dedicated to supporting Public and Private Organizations, Oil & Gas companies and their host communities, Manufacturing and Production firms, Energy providers, Hospitality businesses, and Educational institutions. Our mission is to bridge skills gaps, provide expert guidance on emerging upskilling needs, and develop human resource capacity in line with global best practices and standards. By aligning workforce development with organizational goals and facilitating technology transfer, we help institutions achieve sustainable growth and long-term competitiveness. We are recruiting to fill the position below: Job Title: Admin Supervisor Location: Warri, Delta Employment Type: Full-time Schedule: Monday – Friday, 7:30 AM – 5:00 PM (Occasional travel required) Reporting To: Admin Manager Grade Band: Grade 7 (SSIII) About the Role We are seeking an organized, proactive Admin Supervisor to oversee day-to-day administrative and operational functions at our Warri site. In this role, you will ensure seamless daily office routines, enforce institutional SOPs, manage branch inventory, supervise front-desk and support personnel, oversee local vendors, and provide on-ground administrative support for technical training operations, visiting instructors, and corporate hospitality. Key Responsibilities Site Operations & Supervision: Oversee daily office operations, workspace upkeep, opening routines, and staff attendance tracking while supervising front desk officers and support personnel. Vendor & Facility Management: Coordinate local vendors (janitorial, security, maintenance, generator fuelling) to monitor SLA compliance, supervise facility maintenance, and report issues promptly. Inventory & Procurement Support: Track, reconcile, and disburse office consumables and stationery to ensure zero stock-outs, while processing supply requisitions for manager approval. Training Operations Support: Assist with trainee registration documentation, pre-training facility set-ups, course material stock management, and local logistics for visiting instructors. Governance & Governance Support: Enforce site security, access controls, corporate protocol, and maintain meeting governance by recording and distributing minutes. Qualifications & Key Requirements Education: Minimum of a B.Sc. or HND in Management, Social Science ,Arts Humanities, or a related discipline. Relevant technical or administrative certifications are an advantage. Experience: 3–4 years of progressive experience in corporate administration, frontline office supervision, or facility support operations. Core Skills: Frontline team leadership, SOP enforcement, inventory management, local SLA monitoring, facility upkeep, meeting minute-taking, and training logistics support. Technical Skills: Proficient in use of Microsoft Office (Excel, Word, PowerPoint) What We Look For: Dependable frontline leaders who excel at managing daily operational details and team consistency. Strong organizers capable of reconciling monthly physical inventories with precision. Professional communicators who embody hospitality and corporate protocol standards. Solutions-oriented coordinators skilled at resolving operational bottlenecks and escalating issues appropriately. Salary Range N4,200,000 – N5,600,000 annually.

2 hours ago

Recruitment Specialist

WTS Energy

Nigeria, nigeria

full-time

Department: Human Resources Job Purpose The role is responsible for supporting and coordinating the end-to-end recruitment process to ensure the organisation attracts, assesses, and hires suitably qualified candidates in a timely and cost-effective manner. Job Duties/ Responsibilities/Accountabilities Operational Responsibilities: Coordinate the end-to-end recruitment process in line with approved manpower needs, job requirements and agreed timelines. Partner with hiring managers to define role requirements, selection criteria and assessment approach. Drive proactive and independent candidate sourcing by leveraging professional networks, direct outreach, referrals, talent databases, industry contacts, and other direct recruitment channels to build a strong talent pipeline and reduce reliance on external recruitment agencies. Source, screen, shortlist and recommend qualified candidates through appropriate recruitment channels. Coordinate interviews, assessments, candidate communication, feedback, reference checks and background verification. Prepare recruitment documentation, employment offers and pre-employment records in line with approval procedures. Support onboarding and mobilisation activities with relevant departments. Maintain recruitment records, trackers, reports and candidate database for current and future hiring needs. Manage relationships with candidates, hiring managers, recruitment agencies and other talent acquisition stakeholders. Ensure recruitment activities comply with company policies, confidentiality requirements, fair recruitment practices and applicable employment requirements. Recommend improvements to recruitment processes, turnaround time, candidate experience and recruitment effectiveness. Self-Development: Continuously and actively engage in learning and development activities to improve competence in functional areas. Stay abreast of HR trends and best practices Job Description Form QHSE Responsibilities Demonstrate a personal commitment to quality, Health, Safety and the Environment through safety leadership Apply PACE, and where appropriate Client Company's, Quality, Health, Safety & Environment Policy and Safety management System The employee is responsible for both their own Health and Safety and for the Health and Safety of others affected by their acts or omissions The employee has the duty to cooperate with the employer and others to enable them to fulfil their legal obligations Adhere to Company Safety procedures and policies in accordance with safety management systems including: Adhere to company Quality procedures and policies in accordance with the quality assurance system At least 80% participation in site HSE meetings Actively promote positive safety culture Key Performance Indicators/ Performance Goals Recruitment turnaround time / Time-to-Fill. Percentage of vacancies filled within agreed timelines. Quality and suitability of shortlisted candidates. Offer acceptance rate. Recruitment process compliance. Accuracy and completeness of recruitment documentation. Candidate and hiring-manager experience. Effectiveness of recruitment sourcing channels. Recruitment cost per hire. Retention/early attrition of newly recruited employees. Timeliness and accuracy of recruitment reports. Limits of the Scope of Work: Cannot act on behalf of the company with third parties without Management's prior agreement. Job Specification Education Qualification: Bachelor's degree in human resources management, Business Administration, Industrial Relations, Psychology, or a related discipline. Professional Qualification: Professional HR certification such as CIPM, SHRM, or CIPD is an added advantage. Experience: Minimum of 5 years' relevant experience in recruitment/talent acquisition or a related HR role. Experience recruiting for technical, engineering, project, construction, oil & gas, or other specialised roles will be an advantage. Demonstrable experience managing recruitment processes from sourcing through onboarding. Experience using recruitment platforms, HRIS, applicant tracking systems, and Microsoft Office applications. Job Description Form Key Competencies Requirements: Functional/Technical: Recruitment and talent acquisition. CV screening and candidate assessment. Competency-based interviewing. Candidate sourcing and talent mapping. Interview and assessment coordination. Recruitment reporting and data analysis. HRIS/Applicant Tracking System proficiency. Employment documentation and HR administration. Knowledge of Nigerian employment practices. Microsoft Office proficiency, particularly Excel and Word. Behavioural: Strong communication and interpersonal skills. Professionalism and confidentiality. Strong attention to detail. Organisation and time management. Ability to manage multiple vacancies and competing priorities. Stakeholder management skills. Proactive and results-oriented approach. Sound judgement and problem-solving ability. Ability to work independently and as part of a team. Ability to work effectively in a fast-paced environment. Addidtional Info: Reports Relationship: Functionally Reports To: HR & Admin Manager Supervises: N/A Working Relationships: Internal Collaborates with all staff External Clients, Vendors, suppliers, etc. Work Cycle (Hours/ Days): Monday - Friday, (7.30 a.m. - 4.30 p.m).

2 days ago

Admin Executive

worknigeria

Delta, nigeria

full-time

Worknigeria was established with a Singular Vision. To help the vast Nigerian workforce find meaningful jobs. We are also on a mission to upskill them in the best ways possible and help them grow with and within their careers. We are recruiting to fill the position below:  Job Position: Admin Executive Job Location: Asaba, Delta Employment Type: Full-time Reports To: Plant Head / Admin Manager Job Summary The role ensures the smooth operation of administrative functions, facility and work tools management, procurement, company registrations, and management of general office operations within the organization. The role also includes providing support for human resource management functions such as recruitment assistance, employee documentation, and compliance with HR policies and procedures. ?Admin Executives or managers who reside in other locations and are willing to relocate are advised to apply Key Responsibilities Administrative Duties: Oversee daily administrative operations to ensure efficiency in office activities. Coordinate the front Office and see to the enquiries of visitors to the office as the need arises. Manage platform subscriptions and social media handles of the company. Maintain an organized filing system of company records, contracts, payments, registrations, and correspondence. Handle procurement of office supplies, equipment, and services, ensuring cost-effectiveness. Manage company assets, including inventory, repairs, and maintenance. Coordinate travel and accommodation arrangements for staff and company guests. Ensure compliance with corporate policies and regulatory requirements, particularly statutory renewals. Serve as a liaison between the company and vendors, service providers, and regulatory bodies. Oversee facility management, including office maintenance, security, cleanliness, and health & safety compliance. Essential Function: General Office Administration Equipment Maintenance Inventory Management Fleet and Logistics Management Environment Management Requirements Interested candidates should possess relevant qualifications Minimum of 5 years of experience as an Admin Manager or Executive in a manufacturing firm or Big Enterprise Knowledge, Skills, and Abilities: Ability to communicate fluently Good Interpersonal skills Goal-oriented mentality Computer skills, e.g., MS Office Ability to present data coherently for decision-making Commitment to teamwork Ability to learn and apply best practices Ability to organize and plan tasks Flexibility and responsiveness to business needs Ability to overcome obstacles and organizational skill necessary to complete assignments in a Timely manner. Problem solving Behavioural competencies: Proactiveness and ability to work with minimal supervision. Ability to take charge of a situation. Polite and respectful demeanor. Calm and confident disposition. Salary N600,000 - N700,000 monthly, and other benefits. Method of Application Interested and qualified candidates should send their CV to: careers@worknigeria.com using the  Job Position as the subject of the email.

21 days ago

Administrative Executive

Olam Agri

Delta, nigeria

full-time

Responsibilities Administration: Overseeing general office/site infrastructure management viz: furniture and fittings, including coordination and maintenance of workplace and ensure that all office equipment are in good working condition. Monitor and maintain inventory of office equipment, supplies, and furniture, and coordinate repairs and maintenance as needed. Assist with budget preparation and monitoring, including tracking expenses, forecasting needs, and preparing reports. Supervise the management of inventory of stationeries as well as timely reorder. Always maintain a high level of professionalism and service. Assist with other related duties as may be assigned by the Plant Head or Admin Manager. Assist Expatriates with visa applications and other local registrations and enrolments as may be required per time. Fleet & Logistics: Provide logistic support to all the functional units on the Site including but not limited to: Pool Car Services, Airport Pick-up, Courier & Delivery Services, Flight Scheduling etc. Ensure that all vehicles are properly licensed and insured, and that all necessary documentation is up to date. Interface with service providers viz: Hotels, Restaurants, Mechanics, Artisans etc, as the case may be. Oversee the scheduling and coordination of company vehicle maintenance and repairs, ensuring that vehicles are maintained in good condition and that repairs are completed promptly. Interface with Logistics service provider in liaison with Plant Manager and Admin Manager. Develop and maintain a system for tracking and reporting vehicle usage and expenses with a view to mitigating fleet maintenance costs. Maintain accurate records of vehicle maintenance, repairs, and expenses, ensuring that records are up-to-date and accurate. Manage the company's drivers, including training and supervising drivers, and ensuring that they comply with safety policies and procedures. Environment: Supervise the Admin Assistant and ensure that the company infrastructure and environment are clean and functionality of all facilities including cloakrooms, dumpsites, drainages, raw materials, and silo bag work areas, etc. Monitor cleaning contractors, janitors, and gardeners to ensure efficient sanitation of work areas and factory site. Review inventory sanitary and cleaning supplies and ensure timely reorder. Perform other related duties as may be required from time to time. Supervise the Admin Assistant and ensure that Guests' houses are kept clean and in order at all times. Essential Function: General Office Administration Equipment Maintenance Inventory Management Fleet and Logistics Management Environment Management.

2 months ago

Project Medical Referent - All Countries - M/f

ALIMA

nigeria

full-time

ALIMA PRESENTATION THE ALIMA SPIRIT: ALIMA's mission is to save lives and care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based onProximity, innovation, and the alliance of organizations and individuals. We act with humanity, impartiality, and respect for universal medical ethics. To reach patients, we are committed to intervening in a neutral and independent manner. The values and principles guiding our actions, as outlined in our Charter: The patient first Revolutionizing humanitarian medicine Responsibility and freedom Improving the quality of our actions Trust Collective intelligence Environmental responsibility ALIMA promotes and defends fundamental human rights principles. ALIMA has a zero-tolerance policy towards those guilty of gender-based and sexual violence, as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our work is our top priority in everything we do. Everyone collaborating with ALIMA commits to: Respect the charter, the code of conduct, institutional policies including the policy for protection against abuse of power and gender-based and sexual violence, the policy for the prevention of corruption and fraud; Report any violation of policies, framework documents and procedures to a superior, a superior, a referent, a referent. HEALING - INNOVATING - TOGETHER: Since its creation in 2009, ALIMA has reached more than 18 million beneficiaries in 15 countries, primarily in Africa. In 2024, we developed 59 humanitarian medical response projects to address the needs of populations affected by conflict, epidemics, and extreme poverty. All of these projects are carried out in support of national health authorities through healthcare facilities (including hospitals and health centers). Our work stems from a constant adaptation to the realities on the ground and advances in medicine. In 2024, ALIMA reached 5.9 million beneficiaries. We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is found, whether in their own country or elsewhere in the world. Furthermore, to improve the humanitarian response, we are conducting operational and clinical research projects, particularly in the area of combating malnutrition and viral hemorrhagic fevers. THE ALIMA TEAM: More than 2,000 people currently work for ALIMA. The field teams, working closest to patients, receive support from the coordination teams, generally based in the capital cities of the countries where they operate. These teams are supported by the four desk teams and the emergency and openings team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York actively work on fundraising and representing ALIMA. The rest of the ALIMA network includes individuals and partner teams working for other organizations such as the medical NGOs BEFEN, ALERTE Sant, SOS Mdecins/KEOOGO, and AMCP; the research organizations PACCI, INSERM, and INRB; the Universities of Bordeaux and Copenhagen; the NGO Solidarits International; and many others. OUR PROJECT THEMES: Malnutrition, Sexual and reproductive health including gender-based violence, Primary and secondary health, surgery, pediatric care, deadly diseases such as Malaria, ARI, Diarrhea, Epidemics (Hemorrhagic fevers, meningitis, Cholera, Measles, Dengue, Covid-19). OUR COUNTRIES OF INTERVENTION: Mali, Burkina Faso, Central African Republic, Ethiopia, Haiti, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Senegal, Mauritania and Sudan. PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS Level 3: As part of their duties, the incumbent will be required to visit programs and be in contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good conduct will be required. In situations where it is impossible to provide a criminal record check or a certificate of good conduct, a sworn statement will be requested. FUNCTIONAL AND HIERARCHICAL LINKS Reports to the Project Coordinator (PC) Refer to the medical coordinator for medical questions. Supervises the project's medical and paramedical activity managers (hospital, health center, mobile clinic, project pharmacist or pharmacy manager) Collaborates with the Project Logistics Manager (PLM) and the Project Admin Manager (PAM). MISSION AND MAIN ACTIVITIES You are responsible for implementing medical activities in your area of intervention. You ensure that project resources are used effectively and participate in defining your base's strategy. You support the medical and paramedical teams in developing their skills. Definition of the project's medical objectives and intervention strategies Organization, analysis and sound management of the project's medical activities Supervision and training of the project's healthcare human resources Implementation of health policies for project staff Participation in the prevention of abuse of power, gender-based and sexual violence (PSEA) EXPERIENCES & SKILLS You hold a medical degree, a paramedical degree would be essential, you have at least [number] years of experience in a humanitarian medical intervention context, experience in team management and supervision. You have analytical and organizational skills, critical thinking and a proactive approach, and the ability to work in a team in multicultural contexts. LANGUAGES French English TERMS Contract duration and type : 6 months, renewable Salary : According to ALIMA salary scale + recognition of experience + per diem ALIMA takes care of: Travel expenses between the expatriate's country of origin and the mission location Accommodation costs Medical coverage from the first day of the contract until one month after the departure date from the country of assignment for the employee and their dependents Evacuation for the employee and their dependents

3 months ago

Executive Drivers

White Soul Group

Lagos , Cross River, nigeria

full-time

RESPONSIBILITIES Convey employees to their approved destinations Ensure the vehicle log is properly completed. Assist in procurement and other errands. Maintain records, such as diesel purchase, etc, Maintain vehicles in good and neat working condition. Perform emergency repairs, such as changing tires with the approval of the workshop manager and under strict supervision/guidance by a qualified mechanic. Report delays, accidents, or other traffic and transportation situations to bases or other vehicles. Report any mechanical problems encountered with vehicles Undertakes rescue operations Ability to navigate roads and understand road signs Leverage the journey management plan to arrive at destinations promptly Clean and ensure their vehicles are in good condition Notify the admin manager of the maintenance due date for the pool vehicle and ensure prompt maintenance Notify the admin manager of the expiry of vehicle's documents and follow up to ensure prompt renewal Manage and maintain all vehicle accessories to meet the stipulated usage durations. Any other responsibilities as assigned. REQUIREMENTS QUALIFICATION Min of SSCE SKILLS: Must be able to read and write Efficiency in driving Neat, polite and friendly OTHERS: Must be living around Ikeja, Berger, Ogba, Ketu, axis

3 months ago

Admin Manager

At a glance

Similar roles you might like

Admin Supervisor

Recruitment Specialist

Admin Executive

Administrative Executive

Project Medical Referent - All Countries - M/f

Executive Drivers