Recruitment Specialist

Department: Human Resources

Job Purpose

• The role is responsible for supporting and coordinating the end-to-end recruitment process to ensure the organisation attracts, assesses, and hires suitably qualified candidates in a timely and cost-effective manner.

Job Duties/ Responsibilities/Accountabilities

Operational Responsibilities:

• Coordinate the end-to-end recruitment process in line with approved manpower needs, job requirements and agreed timelines.
• Partner with hiring managers to define role requirements, selection criteria and assessment approach.
• Drive proactive and independent candidate sourcing by leveraging professional networks, direct outreach, referrals, talent databases, industry contacts, and other direct recruitment channels to build a strong talent pipeline and reduce reliance on external recruitment agencies.
• Source, screen, shortlist and recommend qualified candidates through appropriate recruitment channels.
• Coordinate interviews, assessments, candidate communication, feedback, reference checks and background verification.
• Prepare recruitment documentation, employment offers and pre-employment records in line with approval procedures.
• Support onboarding and mobilisation activities with relevant departments.
• Maintain recruitment records, trackers, reports and candidate database for current and future hiring needs.
• Manage relationships with candidates, hiring managers, recruitment agencies and other talent acquisition stakeholders.
• Ensure recruitment activities comply with company policies, confidentiality requirements, fair recruitment practices and applicable employment requirements.
• Recommend improvements to recruitment processes, turnaround time, candidate experience and recruitment effectiveness.

Self-Development:

• Continuously and actively engage in learning and development activities to improve competence in functional areas.
• Stay abreast of HR trends and best practices

Job Description Form QHSE Responsibilities

• Demonstrate a personal commitment to quality, Health, Safety and the Environment through safety leadership
• Apply PACE, and where appropriate Client Company's, Quality, Health, Safety & Environment Policy and Safety management System
• The employee is responsible for both their own Health and Safety and for the Health and Safety of others affected by their acts or omissions
• The employee has the duty to cooperate with the employer and others to enable them to fulfil their legal obligations
• Adhere to Company Safety procedures and policies in accordance with safety management systems including:
• Adhere to company Quality procedures and policies in accordance with the quality assurance system
• At least 80% participation in site HSE meetings
• Actively promote positive safety culture

Key Performance Indicators/ Performance Goals

• Recruitment turnaround time / Time-to-Fill.
• Percentage of vacancies filled within agreed timelines.
• Quality and suitability of shortlisted candidates.
• Offer acceptance rate.
• Recruitment process compliance.
• Accuracy and completeness of recruitment documentation.
• Candidate and hiring-manager experience.
• Effectiveness of recruitment sourcing channels.
• Recruitment cost per hire.
• Retention/early attrition of newly recruited employees.
• Timeliness and accuracy of recruitment reports.

Limits of the Scope of Work:

• Cannot act on behalf of the company with third parties without Management's prior agreement.

Job Specification

• Education Qualification: Bachelor's degree in human resources management, Business Administration, Industrial Relations, Psychology, or a related discipline.
• Professional Qualification: Professional HR certification such as CIPM, SHRM, or CIPD is an added advantage.
• Experience: Minimum of 5 years' relevant experience in recruitment/talent acquisition or a related HR role.
• Experience recruiting for technical, engineering, project, construction, oil & gas, or other specialised roles will be an advantage.
• Demonstrable experience managing recruitment processes from sourcing through onboarding.
• Experience using recruitment platforms, HRIS, applicant tracking systems, and Microsoft Office applications.

Job Description Form Key Competencies Requirements:

Functional/Technical:

• Recruitment and talent acquisition.
• CV screening and candidate assessment.
• Competency-based interviewing.
• Candidate sourcing and talent mapping.
• Interview and assessment coordination.
• Recruitment reporting and data analysis.
• HRIS/Applicant Tracking System proficiency.
• Employment documentation and HR administration.
• Knowledge of Nigerian employment practices.
• Microsoft Office proficiency, particularly Excel and Word.

Behavioural:

• Strong communication and interpersonal skills.
• Professionalism and confidentiality.
• Strong attention to detail.
• Organisation and time management.
• Ability to manage multiple vacancies and competing priorities.
• Stakeholder management skills.
• Proactive and results-oriented approach.
• Sound judgement and problem-solving ability.
• Ability to work independently and as part of a team.
• Ability to work effectively in a fast-paced environment.

Addidtional Info:

• Reports Relationship: Functionally Reports To: HR & Admin Manager
• Supervises: N/A
• Working Relationships:
• Internal Collaborates with all staff
• External Clients, Vendors, suppliers, etc.
• Work Cycle (Hours/ Days): Monday - Friday, (7.30 a.m. - 4.30 p.m).