The Technical Assistant to the Executive Director will provide strategic, analytical, project management, and execution support to the Executive Director.
The role will support the Executive Director in translating strategic priorities into actionable initiatives, coordinating cross-functional projects, tracking execution, following up on deliverables, and providing timely insights and updates to support effective decision-making.
The role requires a highly organized, analytical, proactive, and execution-focused individual who can manage multiple priorities, engage stakeholders, and ensure that strategic and business initiatives move from idea to execution and completion.
Key Responsibilities
Strategy & Strategic Execution
Support the Executive Director in developing, translating, and executing strategic priorities and business initiatives.
Conduct research and analysis to support strategic decision-making and business planning.
Support the development of strategic plans, initiatives, presentations, and executive reports.
Translate strategic objectives into clear action plans, milestones, timelines, and measurable deliverables.
Track the implementation of strategic initiatives across relevant businesses and functions.
Monitor progress against strategic priorities and highlight gaps, risks, dependencies, and areas requiring intervention.
Support periodic reviews of strategic initiatives and prepare updates for the Executive Director.
Conduct market, industry, competitor, and business research as required.
Support the assessment of new business opportunities, initiatives, and strategic proposals.
Provide analysis and insights to support the evaluation of business performance and strategic priorities.
Project Management
Support the Executive Director in managing strategic and business-critical projects across the Group.
Develop and maintain project plans, trackers, timelines, milestones, and deliverables.
Coordinate project activities across multiple stakeholders and ensure agreed timelines are maintained.
Monitor project progress and proactively identify delays, bottlenecks, and dependencies.
Coordinate project meetings, including agendas, presentations, minutes, and action items.
Follow projects through from initiation to completion, ensuring all deliverables are properly closed.
Prepare project status reports and dashboards for the Executive Director.
Support the implementation of special projects and strategic initiatives assigned by the Executive Director.
Action Tracking & Follow-Up
Maintain a central tracker of key priorities, decisions, projects, and action items assigned by the Executive Director.
Follow up consistently with stakeholders on outstanding actions and deliverables.
Ensure action owners understand their responsibilities and deadlines.
Escalate overdue actions, delays, risks, and unresolved issues to the Executive Director.
Provide regular updates on the status of key initiatives and commitments.
Ensure decisions and directives from the Executive Director are properly communicated and followed through.
Maintain visibility of critical deadlines and ensure that important deliverables do not fall through the cracks.
Business Performance & Operations Support
Support the Executive Director in monitoring business and operational performance.
Consolidate business updates into clear management reports.
Analyze performance data, identify trends and gaps, and highlight areas requiring attention.
Support business improvement initiatives and process optimization.
Coordinate cross-functional initiatives requiring collaboration between different teams and businesses.
Assist in identifying business challenges and developing practical solutions.
Executive Reporting & Management Information
Prepare concise executive reports, dashboards, presentations, and briefing notes for the Executive Director.
Consolidate information from various stakeholders into clear and actionable management updates.
Track key strategic and business performance indicators.
Highlight key achievements, outstanding issues, risks, and required decisions.
Prepare materials for management, executive, and strategy meetings.
Ensure the Executive Director has timely and accurate information required for decision-making.
Stakeholder & Meeting Coordination
Coordinate meetings and engagements involving the Executive Director and key stakeholders.
Prepare meeting agendas, briefing materials, presentations, and supporting documents.
Document key decisions, commitments, and action points.
Drive post-meeting follow-up and ensure agreed actions are completed.
Engage relevant stakeholders across the Group to obtain updates and drive accountability.
Build effective working relationships with business and functional leaders.
Special Projects & Executive Assignments
Support the Executive Director on strategic, business, and high-priority assignments.
Undertake research, analysis, and preparation of reports as required.
Support the development and implementation of Group-wide initiatives.
Provide project coordination for high-priority initiatives requiring executive oversight.
Take ownership of ad-hoc projects and ensure timely delivery.
Key Deliverables
Effective execution of the Executive Director's strategic priorities.
Timely completion of projects and strategic initiatives.
Strong visibility of outstanding actions and deliverables.
Consistent and effective stakeholder follow-up.
Timely escalation of risks, delays, and execution gaps.
Quality of strategic analysis and executive reporting.
Improved accountability and execution across assigned initiatives.
Effective coordination of cross-functional projects.
Qualifications & Experience
Bachelor's degree in Business Administration, Economics, Finance, Management, Engineering, or a related discipline.
3 - 6 years of experience in strategy, project management, business operations, management consulting, PMO, executive support, or a related field.
Experience working with senior executives, business leaders, or cross-functional teams.
Experience managing or coordinating strategic projects is strongly preferred.
Project management certification such as PMP, PRINCE2, Agile, or equivalent is an advantage.