Procurement Officer (3062) The South African National Roads Agency (SANRAL)
full-time
MINIMUM REQUIREMENTS:
Diploma in Procurement, Supply Chain, Finance or related field at NQF Level 6
At least 5 years relevant experience in carrying out technical duties in a procurement and contract management environment for corporate procurement
POSITION OBJECTIVE:
The Procurement Officer will be responsible for the procurement of goods and services in line with all applicable SCM legislation in a manner that is fair, competitive, equitable, transparent, and cost effective SCM systems.
COMPETENCIES:
Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation.
Good understanding of critical linkages and relationship between the business operational objectives and procurement models.
Good communication skills
SKILLS:
Apply strategic sourcing approach in the procurement of goods and services to achieve value for money (e.g., TCO principle): Implement and operate transversal contracts for SANRAL.
Understanding of public procurement principles, legislation, and SCM processes.
Ability to apply sourcing strategies and Total Cost of Ownership (TCO) principles to achieve value for money.
Preparation, administration, evaluation, and management of quotations, bids, and tenders.
Administration and monitoring of contracts from award through to closure.
Review and validate specifications to ensure fairness, competitiveness, and compliance.
Ensure compliance with legislation, policies, delegations, audit requirements, and ethical standards.
KEY RESPONSIBILITIES:
Commodity & Specification Management
Apply strategic sourcing principles in the procurement of goods, services, and works to achieve value for money, including the application of the Total Cost of Ownership principle where appropriate.
Implement, administer, and monitor National Treasury transversal contracts on behalf of SANRAL.
Develop and implement SANRAL transversal contracts to optimise procurement efficiencies and standardise procurement practices.
Conduct market analysis and supplier research to inform sourcing strategies and determine the most appropriate procurement mechanism.
Promote supplier development, transformation objectives, and preferential procurement in accordance with SANRAL policies and applicable legislation.
Review procurement requests, scopes of work, and technical specifications submitted by end-users to ensure completeness, accuracy, and alignment with procurement requirements.
Ensure specifications are fair, unbiased, measurable, and do not unnecessarily restrict competition.
Provide procurement advisory support to end-users during the specification development process.
Draft and compile quotation and tender documentation in accordance with the PFMA, National Treasury Instructions, SANRAL SCM Policy, and other applicable legislation.
Ensure procurement documentation incorporates SANRAL's transformation objectives and preferential procurement requirements.
Facilitate the Bid Specification Committee process and present procurement documentation for review and approval prior to advertisement.
Initiate and coordinate acquisition process
Analyse procurement requisitions to confirm completeness, availability of budget, proper authorisation, and alignment with the approved Annual Procurement Plan.
Coordinate procurement activities in collaboration with end-users to ensure the timely acquisition of goods, services, and works.
Ensure all procurement processes comply with the PFMA, National Treasury Instructions, SANRAL SCM Policy, Preferential Procurement legislation, and other applicable regulatory requirements.
Prepare quotation and tender documentation in accordance with approved procurement methodologies.
Prepare and coordinate tender advertisements for publication in the Government Gazette, eTender Portal, SANRAL website, and other approved platforms.
Facilitate tender clarification meetings, respond to bidder enquiries, and ensure accurate recording and communication of clarification responses.
Conduct public tender opening sessions in accordance with prescribed SCM procedures.
Maintain accurate tender registers and procurement records.
Perform administrative compliance assessments of quotations and tenders before submission to the Bid Evaluation Committee.
Prepare Bid Evaluation Reports for consideration by the BEC and recommendation by the Procurement Manager.
Prepare award recommendations and approval memoranda for consideration by the delegated authority, Bid Adjudication Committee (BAC), or Contracts Committee.
Verify supplier compliance through the Central Supplier Database), tax compliance status, and other statutory requirements.
Apply SANRAL policies, procedures, guidelines, circulars, and Delegations of Authority throughout the procurement process.
Provide procurement documentation and technical support during internal and external audits and implement corrective actions arising from audit findings.
KEY RESPONSIBILITIES cont....:
Contract Administration Services for non-engineering projects
Administer the contract award process in accordance with approved procurement procedures.
Prepare and issue letters of award, appointment, and regret to successful and unsuccessful bidders.
Coordinate the handover of awarded contracts to contract managers and business units.
Facilitate the finalisation and execution of contracts with end-users and service providers.
Create Purchase Orders in SAP and contracts in SAP Ariba, ensuring the accuracy and completeness of procurement information.
Monitor and administer the contract lifecycle from contract award through implementation, completion, and close-out.
Support end-users in monitoring supplier performance and conducting supplier performance assessments.
Assist with the administration of contract variations, extensions, amendments, and contract close-out in accordance with delegated authority and SCM requirements.
Maintain and update procurement registers, including Awarded contracts (quotations and tenders, Contract variations and extensions, Deviations, Contractual disputes, Tender cancellations and contract terminations, Supplier restrictions and poor performance records.
Monitor contract expiry dates and proactively notify end-users to facilitate timely procurement planning and prevent service interruptions.
Document Management
Maintain complete, accurate, and auditable procurement records throughout the procurement lifecycle.
Administer and maintain the electronic Document Management System in accordance with SANRAL records management requirements.
Conduct quality assurance reviews of quotation and tender files to ensure completeness, accuracy, and audit readiness.
Ensure procurement documentation is appropriately filed, safeguarded, archived, and readily accessible for audit and governance purposes.
Implement and maintain procurement document control checklists to promote consistency and compliance.
General Management
Prepare and submit accurate procurement reports within agreed reporting timeframes.
Monitor procurement performance and contribute to the achievement of organisational procurement objectives and key performance indicators.
Contribute to the development, review, and continuous improvement of SANRAL SCM policies, procedures, standard operating procedures, and guidelines.
Provide procurement advice and guidance to internal stakeholders on SCM policies, legislative requirements, and best procurement practices.
Identify procurement risks and recommend appropriate mitigation measures.
Promote sound corporate governance, ethical procurement practices, and compliance with applicable legislation and SANRAL policies.
Closing date for applications: 3 November 2026