Practice Nurse & Administrator – Paediatric Oncology

Medical Resources Group (Pty) Ltd

Pretoria, Gauteng, south-africa

Practice Nurse & Administrator – Paediatric Oncology Location: Pretoria East, Gauteng Industry: Healthcare | Paediatric Oncology Working Hours: Flexible daytime hours, approximately 09:00–14:00/15:00, according to practice requirements Remuneration: Market-related, based on experience and agreed working hours ABOUT THE OPPORTUNITY Medical Resources Group is recruiting on behalf of a specialist paediatric oncology practice for a compassionate, organised, and clinically competent Registered Nurse to fulfil a combined Practice Administrator and Nursing Support role . The successful candidate will take responsibility for the daily administrative running of the practice while providing hands-on nursing assistance to the paediatric oncologist. Responsibilities include patient communication, appointment and treatment coordination, medical aid authorisations, patient records, and general Personal Assistant (PA) support. This opportunity is suited to a Registered Nurse who enjoys administration, takes pride in accuracy and organisation, and wishes to remain clinically involved in patient care. A sensitive, reassuring approach when working with children and supporting their parents or caregivers is essential. MINIMUM REQUIREMENTS A recognised Diploma or Degree in Nursing. Current registration with the South African Nursing Council (SANC) as a Registered Nurse , with valid proof of registration. Relevant, recent clinical nursing experience and confidence in providing practical nursing support. Previous medical administration experience, including patient bookings, record management, and medical aid authorisations. Experience in paediatrics, oncology, or a specialist medical practice will be advantageous. Strong computer literacy, including Microsoft Office and the ability to work with medical practice software. Excellent verbal and written communication skills, professional telephone etiquette, and sound interpersonal skills. Strong organisational ability, attention to detail, and accurate documentation skills. The ability to prioritise administrative responsibilities alongside patient care needs. A compassionate, patient-focused approach and confidence when interacting with children and families. The ability to work independently, exercise sound judgement, and recognise when matters require the doctor’s attention. A valid driver’s licence and own reliable transport. KEY RESPONSIBILITIES Practice Administration & Reception Manage the daily reception and administrative functions of the practice. Welcome patients and families, respond to enquiries, and provide a professional and reassuring first point of contact. Answer telephone calls and manage emails, messages, and practice correspondence. Capture and maintain accurate patient details, clinical documentation, and administrative records. Prepare patient files and ensure relevant reports and documentation are available before consultations. Maintain an organised reception area and efficient filing systems. Appointment & Patient Care Coordination Schedule, confirm, and coordinate consultations, follow-up appointments, and treatment-related bookings. Manage the doctor’s appointment diary and communicate changes to patients and families. Coordinate referrals, investigations, and appointments with hospitals, laboratories, and other healthcare providers as instructed. Follow up on outstanding reports and bring information requiring review to the doctor’s attention. Liaise with the clinical team to support continuity of care and the smooth flow of daily appointments. Clinical & Nursing Support Assist the paediatric oncologist during consultations and with appropriate nursing procedures. Prepare children for consultations, record vital signs and relevant observations, and document nursing care accurately. Identify and promptly escalate changes in a patient’s condition or other clinical concerns. Provide prescribed nursing care within the nurse’s professional scope, demonstrated competence, and practice protocols. Reinforce care instructions and provide appropriate nursing guidance to parents and caregivers. Offer age-appropriate reassurance to children and compassionate support to their families. Maintain clean, prepared consultation areas and follow infection prevention procedures. Monitor clinical consumables and assist with maintaining appropriate stock levels. Medical Aid & Treatment Administration Assist with medical aid enquiries, authorisation applications, and follow-ups. Coordinate supporting documentation for consultations, investigations, and treatment authorisations. Track outstanding authorisations and communicate progress or delays to the doctor and relevant parties. Assist with billing-related documentation and administrative queries where required. Personal Assistant & Practice Support Provide administrative and PA support to the paediatric oncologist. Prepare correspondence, organise documents, and follow up on outstanding administrative matters. Coordinate daily priorities and proactively address practical practice requirements. Handle patient information and practice matters with discretion and confidentiality. IDEAL CANDIDATE PROFILE Our client is seeking a capable administrator with current nursing skills who can take ownership of daily practice responsibilities and contribute confidently to patient care. The ideal candidate will demonstrate: Administrative strength: Keeps records, appointments, authorisations, and follow-ups accurate and up to date. Clinical confidence: Provides appropriate nursing support and recognises when to escalate concerns. Compassion: Supports children and families with patience, sensitivity, and respect. Initiative: Anticipates what the doctor and patients need and follows tasks through to completion. Adaptability: Moves comfortably between administrative duties and clinical assistance as priorities change. Professionalism: Communicates clearly, maintains confidentiality, and remains calm in emotionally sensitive situations. REMUNERATION & WORKING HOURS Market-related remuneration, based on qualifications, relevant experience, and agreed working hours. Working hours will generally be 09:00–14:00/15:00 , with flexibility according to patient appointments and practice requirements. HOW TO APPLY Submit your CV to . Email Subject: Practice Administrator / Registered Nurse – Pretoria East

3 days ago

Executive Assistant & Operations Manager

Assist World

Remote, south-africa

Full Time

Company Overview A multi-location boutique fitness and wellness company with studios on the US East Coast, and a new studio opening soon. Its culture values passion, accountability, authenticity, fun, and excellence. The Founder & CEO lives in Los Angeles. Alongside the studios, the Founder is an author and public speaker, hosts community events in LA (including a Venice-based event venue), rents out rooms in a personal residence, and is launching a clothing and lifestyle brand. Role Overview This role works directly for the Founder & CEO, not just for the flagship fitness brand. You are the executive's right hand and keep everything moving behind the scenes. You capture what's in the executive's head, track every deadline and commitment, liaise with the team and advisors, and provide accountability on high-priority projects. No one reports to this role. You make sure payroll goes out, taxes are paid, paperwork is completed, and new ventures keep moving forward. The role is fully remote and primarily internal, with minimal client contact. You start your day before the Founder logs on so that East Coast items are already handled. The outgoing operations manager has recorded operational processes for handover, and the company's digital CMO is actively automating workflows using AI tools. Key Responsibilities Executive & Personal Support Manage the Founder's professional and personal calendars, meetings, appointments, travel, and reservations, resolving conflicts proactively. Capture audio "brain dumps" from voice notes and messages, turning unstructured input into tracked tasks with defined deadlines. Maintain and oversee project-tracking systems across all ventures, sending proactive status updates to keep momentum on core initiatives. Serve as a strategic sounding board to brainstorm ideas, talk through challenges, and outline concrete next steps. Make calls on the Founder's behalf to service providers (e.g., auto lease, utilities, cable, account inquiries) and manage routine personal admin, research, and purchasing. Coordinate directly with the LA-based personal assistant for on-the-ground, in-person errands. Company Operations & Administration Prepare and coordinate biweekly payroll with the payroll provider, ensuring payroll and taxes are submitted and funded accurately on time. Act as the central liaison with legal counsel, accountants/bookkeepers, the payroll provider, HR, and studio managers. Coordinate employee onboarding and offboarding, ensuring all compliance paperwork is gathered, filed correctly, and kept strictly confidential. Track business licenses, insurance policy renewals, compliance obligations, and recurring corporate deadlines. Record clear meeting notes and align leadership on quarterly milestones and operational progress. Research, evaluate, and manage vendor relationships for special projects end to end (e.g., sourcing security systems, coordinating installations, configuring administrative applications). Provide administrative support for brand expansionincluding upcoming studio launches, recruiting workflows, invoice processing, and routine procurement. Manage customer inquiries for the Founder's digital course offerings (low-volume; training provided). Maintain company SOPs and collaborate with the digital CMO on AI-driven process automation. Events & Venue Coordination Manage event schedules, budgets, vendors, rentals, and supplies for local community gatherings and the private Venice event venue. Distribute invitations via event platforms, track RSVPs/guest lists, and coordinate community communication channels. Handle administrative tasks associated with short-term residential rentals. Speaking Engagements, Publishing & Personal Brand Research and pitch speaking engagements, conferences, podcast appearances, and media features, maintaining an active outreach pipeline. Maintain up-to-date speaker bios, headshots, presentation decks, and web copy. Manage the personal brand's content calendar: coordinating post schedules, drafting copy, and ensuring consistent publishing. Lifestyle & Apparel Brand Source, vet, and communicate with apparel manufacturers, suppliers, and pattern makers, overseeing sample approvals and production schedules. Assist in go-to-market planning, including social commerce channel research (e.g., TikTok Shop) and photoshoot logistics. Skills & Qualifications 3–4+ years of experience as an Executive Assistant, Operations Manager, or comparable operational role, ideally supporting a founder, principal, or CEO directly. Exceptional organizational rigor with a flawless track record managing payroll, tax, and regulatory deadlines. Highly skilled at translating voice notes and quick, high-level messages into structured, prioritized action plans. Strong conversational interpersonal skills paired with high discretion, confidentiality, and sound professional judgment regarding compensation and personnel matters. Originally posted on Himalayas

3 days ago

Senior Executive Assistant To Ceo

The Legends Agency

Cape Town, Western Cape, south-africa

FULL_TIME

Senior Executive Assistant to CEO Provide dedicated executive support to the CEO, taking ownership of administration, Salesforce management, sales follow-ups and internal coordination. Cape Town, South Africa | Remote | Full-time, Monday to Friday, 9:00 am-6:00 pm UK time | R30 000 - R40 000 per month ABOUT OUR CLIENT Our client operates within the waste management sector, with business activities involving sales, client relationships and business development. The business requires dedicated executive administrative support to ensure the CEO can focus on clients, sales, relationships and business development while day-to-day administration, documentation and follow-up activities are managed effectively. THE ROLE: SENIOR EXECUTIVE ASSISTANT TO CEO This is a senior, administration-focused position providing dedicated support to the CEO and his team. The role requires an experienced Executive Assistant who can independently manage the CEO''s administrative workload, maintain organisation, coordinate activities and ensure outstanding actions are completed. The position involves extensive paperwork, Salesforce and CRM administration, inbox and diary management, meeting preparation, sales follow-ups, document preparation and internal coordination. Reporting directly to the CEO, the successful candidate will be expected to anticipate administrative requirements, take ownership of tasks and ensure the CEO is prepared for meetings, client interactions and business activities. KEY RESPONSIBILITIES Manage Salesforce and CRM records, ensuring calls, meetings, opportunities, notes, tasks and client interactions are accurately captured and updated. Record actions following sales calls and meetings, schedule follow-ups and ensure opportunities are followed through. Manage and prioritise the CEO''s inbox, draft professional correspondence and ensure important communications are addressed promptly. Coordinate the CEO''s diary, meetings, calls and appointments, resolve scheduling conflicts and protect his time. Prepare meeting documentation, client histories, briefing notes and relevant information ahead of scheduled engagements. Record meeting actions and ensure agreed tasks are completed or delegated to the appropriate individuals. Assist with client correspondence, proposals, presentations, documentation and general sales administration. Maintain a prioritised CEO action list, monitor progress and proactively follow up on outstanding tasks. Liaise with internal departments on behalf of the CEO, ensuring information is communicated and actions are completed efficiently. Conduct company, client, market and other business research as required. Draft, prepare and format emails, letters, reports, presentations and other business documents to a high professional standard. Take ownership of extensive day-to-day executive administration, paperwork and documentation. Ensure written communications and documentation follow established brand guidelines. Anticipate upcoming requirements, identify incomplete administrative tasks and address them without waiting for instructions. Support the CEO and his team by ensuring administrative responsibilities are managed and followed through consistently. ABOUT YOU Significant experience as a Personal Assistant or Executive Assistant, ideally supporting a CEO, Managing Director, founder or senior executive. Experience managing extensive administrative responsibilities, documentation and executive support activities. Proficiency in Salesforce or similar CRM systems. Excellent written and verbal communication skills, with a highly professional and articulate communication style. Ability to draft polished, professional emails and business correspondence independently. Exceptional organisational skills, meticulous attention to detail and accuracy. Highly proactive, with the ability to anticipate requirements and take initiative. Confidence communicating with senior clients and stakeholders. Strong technological capabilities and the ability to learn new systems quickly. Comfortable using AI and modern productivity tools appropriately. Commercial awareness and the ability to understand the wider business context behind tasks. Discretion and trustworthiness when handling confidential information. Ability to prioritise effectively in a busy, fast-moving environment. Confidence following up with individuals and ensuring outstanding actions are completed. Ability to work independently with minimal supervision. Strong sense of ownership and accountability. Ability to manage paperwork-heavy administrative workloads and maintain high documentation standards. Experience within waste management, environmental services, facilities management, logistics, property or a related industry would be advantageous but is not essential.

4 days ago

Executive Pa To Ceo (alberton) On-site (tb)

Mediro Recruitment

Gauteng, south-africa

full-time

About the role South African citizens only. Permanent vacancy. Full-time onsite in Alberton (This is not hybrid or remote work). Must be prepared to travel to the office in Troyeville (JHB) on ad-hoc basis. Must have a valid driver's license and own car. Minimum of 5 years' experience in a Secretary/Office Admin role with at least 3 years' experience in an Executive PA, Personal Assistant or Executive Assistant role. Experience working within Telecommunications, Cellular, Engineering, Construction or Technical environments will be highly advantageous. Clean ITC/credit record and no criminal record. Reference: Executive PA (TB) Salary package: CTC market-related and negotiable (depending on the candidate's skills, experience & qualifications). First 3 months of probation period includes only the basic salary. After the 3-month probation period compulsory benefits kick in namely Discovery Key Core Plus medical aid (50% employee contribution & 50% employer contribution) and the Group Life Cover which is 100% paid by the employer. Executive & Diary Management: Manage and proactively coordinate the Executive's complex diary, calendar and daily schedule. Prioritise meetings, appointments and commitments according to business priorities. Identify and resolve scheduling conflicts before they arise. Prepare the Executive's daily and weekly schedule and briefing requirements. Ensure the Executive is fully prepared for meetings, presentations and engagements. Manage invitations, confirmations, meeting logistics and changes to schedules. Act as a professional gatekeeper, screening and prioritising requests for the Executive's time. Meeting & Board Support: Coordinate internal and external meetings, workshops and executive engagements. Prepare agendas, meeting packs, presentations and briefing documents. Attend meetings and accurately capture minutes and action items where required. Maintain action registers and follow up with relevant stakeholders to ensure deadlines are met. Coordinate board and executive documentation where applicable. Ensure confidential documents are securely stored and readily accessible. Travel & Logistics: Arrange domestic and international business travel. Coordinate flights, accommodation, transfers, car hire and other travel requirements. Prepare detailed travel itineraries and executive briefing packs. Coordinate visas and travel documentation where required. Manage last-minute changes and travel disruptions efficiently. Process and reconcile travel-related expenses. Executive Correspondence & Communication: Draft, edit and proofread correspondence, emails, reports, presentations and other documentation. Manage incoming and outgoing correspondence on behalf of the Executive. Liaise professionally with clients, suppliers, executives, directors and other stakeholders. Ensure important communication is escalated appropriately and timeously. Maintain a high level of professionalism in all verbal and written communication. Confidential & Personal Support: Handle highly confidential commercial, financial, strategic and personal information. Exercise absolute discretion and sound judgement when dealing with sensitive matters. Coordinate selected personal appointments, commitments and administrative requirements where applicable. Manage confidential personal and business documentation. Liaise with professional advisers, service providers and other parties when authorised by the Executive. Administration & Reporting: Prepare reports, presentations, spreadsheets and executive summaries. Maintain accurate electronic and physical filing systems. Track deadlines, commitments, projects and outstanding actions. Assist with expense claims, invoices and other executive-office administration. Maintain contact databases and executive records. Support special projects and ad hoc assignments as required. Stakeholder & Office Coordination: Serve as a key point of contact between the Executive and internal/external stakeholders. Coordinate communication between departments on matters delegated by the Executive. Build and maintain strong professional relationships with key stakeholders. Coordinate events, conferences, functions and executive engagements when required. Work closely with Finance, HR, Operations and other departments to ensure executive priorities are actioned. Project & Special Projects Support: Assist the Executive with research, presentations, project administration and special initiatives. Conduct research and compile information to support decision-making. Monitor project deliverables and follow up with responsible parties. Assist with implementing new administrative processes and systems. Identify opportunities to improve efficiency and streamline the Executive's workflow. What they're looking for Matric / Grade 12. A diploma or degree in Business Administration, Office Management, Executive Assistance, Secretarial Studies, Management or a related field is advantageous. Minimum of 5 years' experience in a Secretary/Office Admin role with at least 3 years' experience in an Executive PA, Personal Assistant or Executive Assistant role. Proven experience supporting a CEO, MD, Director or other C-suite executive.

4 days ago

Office Administrator & Pa (3-month Contract), Constantia

Time Personnel

Constantia, Western Cape, south-africa

FULL_TIME

REQUIREMENTS Matric, or equivalent qualification Must be immediately available for a contract position Minimum 5 years of experience in an Office Administrator, Personal Assistant or similar role Strong administrative and organisational skills, with excellent attention to detail Computer literate with good working knowledge of MS Office Experience with Xero advantageous Willingness to run errands and attend appointments when required Own reliable transport and valid driver's license essential Accustomed to working in a fast-paced, high-pressure environment Able to manage multiple priorities, interruptions and abrupt changes in daily schedules Proactive, adaptable and able to think on their feet Strong communication and interpersonal skills A hands-on team player with a flexible, can-do attitude Able to work independently, take initiative and provide support wherever needed DUTIES Providing general office administration and PA support to the Director Scheduling meetings and appointments Attending appointments and managing errands on behalf of the Director when necessary Handling incoming calls, taking messages and responding to general enquiries Assisting with new enquiries and ensuring all relevant information is captured Loading new suppliers and clients onto Xero and maintaining accurate records Coordinating and communicating with clients and suppliers Receiving, collecting and delivering parcels and when required Managing stationery requirements and office supplies Stepping in and taking responsibility for urgent matters when the Director is unavailable Maintain digital and hard copy filing system Providing ad hoc administrative and operational support Salary: R17,000 ctc negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

5 days ago

Personal Assitant

Carlysle Human Capital

Middelburg, south-africa

Default

Are you the person who is always organised, notices the details others miss and gets things done?An exciting opportunity is available for a sharp, proactive and highly organised Personal Assistant to join an innovative engineering company operating within the mining and mineral processing sectorThis isn't a slow-moving admin position. You'll be supporting senior management in a busy, high-performance environment where priorities can change quickly and being organised, proactive and professional makes a real difference.We're looking for someone who is: Highly organised and detail-oriented Professional, confident and well-presented A strong communicator Comfortable juggling multiple priorities Proactive and able to think ahead Calm and solutions-focused under pressure Discreet when handling confidential information Confident using Microsoft Office Desired Skills: administration event management schedules executive support

6 days ago

Personal Assistant

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