Regional Manager- Aim
Full-time
Department/Programme
Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM)
Regional Manager
Central and Upper West Region (one per region)
Reporting to
Field Operations Manager, AIM
Level/Grade
ORGANISATIONAL RELATIONSHIPS:
ORGANISATIONAL RELATIONSHIPS:
Number of persons supervised (including the name of the positions):
4-6 Branch Managers
Supervision received by: (Name of the position)
Field Operations Manager, AIM
About the AIM Programme
The Mastercard Foundation Accelerating Impact for Young Women (AIM) in Partnership with BRAC is equipping 2 million adolescent girls and young women (AGYW) with age-appropriate entrepreneurship, employability, and life-skills training, as well as the tools to start and scale their own businesses. The nine-year program (2021-2030) applies BRAC’s proven model using microfinance, youth empowerment, agriculture, education, and skills development to improve lives and livelihoods. It currently operates in seven African countries: Sierra Leone, Liberia, Uganda, Tanzania, Rwanda, Ghana, and Kenya. Based on the AGYW age, needs, and circumstances, AGYW are placed on one of two pathways in the AIM programme: an education pathway or a livelihood pathway.
Job summary
Reporting to the FOM, the AIM-RM will provide leadership for overall program planning, budgeting, implementation and monitoring activities at the regional level. With direction from FOM and the Programme Manager, AIM, the RM will ensure internal alignment and coordination at the regional level. The RM will be in-charge of supervising Technical Sector Officers (TSO) and branch managers’ activities, helping in recruitment, onboarding, training and management of Branch Managers and Program Officers. This will involve planning, organizing and optimizing operational processes, monitoring, supervision and execution of all AIM programme activities, including training, community mobilization, effective coordination with support departments, procurement and distribution of inputs to programme participants, service provider mapping & linkage, internal stakeholder engagement. This role will also support regional-level staff meetings, prepare MIS, narrative and financial reports.
MAJOR RESPONSIBILITIES
Program implementation support
Lead the overall planning, execution and management of the AIM programme at the regional-level.
Lead the overall planning, execution and management of the AIM programme at the regional-level.
Coordinate closely with Branch Managers (BMs) to ensure timely implementation of monthly, quarterly, and yearly activity plans as per the AIM work plan and budget
Coordinate closely with Branch Managers (BMs) to ensure timely implementation of monthly, quarterly, and yearly activity plans as per the AIM work plan and budget
Lead in implementation of all program activities in the AIM region and ensure adherence to the operations manual and maintenance of quality and safeguarding standards during program implementation
Lead in implementation of all program activities in the AIM region and ensure adherence to the operations manual and maintenance of quality and safeguarding standards during program implementation
Monitor and coordinate all region-level activities rolled out by BM, TSOs, & Branch Accounts and Operation Officers (BAOOs)
Monitor and coordinate all region-level activities rolled out by BM, TSOs, & Branch Accounts and Operation Officers (BAOOs)
Ensure internal monitoring within the programme to assess the quality of service delivery, data collection and integrity and documentation in branch offices
Ensure internal monitoring within the programme to assess the quality of service delivery, data collection and integrity and documentation in branch offices
Ensure appropriate, timely and accurate data collection against agreed indicators to enable both internal and external reporting.
Ensure appropriate, timely and accurate data collection against agreed indicators to enable both internal and external reporting.
Ensure and strengthen MIS, program/management data collection and reporting by using BInsight application and other tools developed by the programme
Ensure and strengthen MIS, program/management data collection and reporting by using BInsight application and other tools developed by the programme
Conduct regular (as guided by the programme supervisory framework) branch and community visits to monitor and verify program performance, files, documents and data to improve the programme quality
Conduct regular (as guided by the programme supervisory framework) branch and community visits to monitor and verify program performance, files, documents and data to improve the programme quality
Provide support to strengthen the supervision framework to ensure quality programme delivery.
Provide support to strengthen the supervision framework to ensure quality programme delivery.
Prepare MIS and financial reports and other reports as per requirements, and submit them on time.
Prepare MIS and financial reports and other reports as per requirements, and submit them on time.
Provide leadership to troubleshoot operational and management issues as they arise.
Provide leadership to troubleshoot operational and management issues as they arise.
Identify, forge, mobilize and manage partnerships with key partners and stakeholders at the regional level to ensure maximum visibility
Identify, forge, mobilize and manage partnerships with key partners and stakeholders at the regional level to ensure maximum visibility
Follow up on all market development-related activities, community mobilization & collaborate with the BRAC Microfinance (MF) team in ensuring financial inclusion activities are effectively conducted.
Follow up on all market development-related activities, community mobilization & collaborate with the BRAC Microfinance (MF) team in ensuring financial inclusion activities are effectively conducted.
Follow-up the education-related support to the eligible participants within the Branch.
Follow-up the education-related support to the eligible participants within the Branch.
Follow up on the distribution or provision of school-related costs (in-kind or cash) and monitor the use of resources, as well as the school attendance of AIM education participants.
Follow up on the distribution or provision of school-related costs (in-kind or cash) and monitor the use of resources, as well as the school attendance of AIM education participants.
Ensure reporting as per donor reporting guidelines with close attention to financial reporting guidelines
Ensure reporting as per donor reporting guidelines with close attention to financial reporting guidelines
Follow-up and ensure at least 80% of eligible participants transition to formal financial institutions
Follow-up and ensure at least 80% of eligible participants transition to formal financial institutions
Support the AIM Programme Manager and FOM with updates and information, as required.
Support the AIM Programme Manager and FOM with updates and information, as required.
Support procurement and budget control
Oversee all regional-level procurement, ensuring procurement guidelines are strictly followed, reporting any concerns to the FOM/PM, as needed.
Oversee all regional-level procurement, ensuring procurement guidelines are strictly followed, reporting any concerns to the FOM/PM, as needed.
Monitor spending rates periodically to avoid over or underspending
Monitor spending rates periodically to avoid over or underspending
Ensure cash flow for smooth day-to-day project activities
Ensure cash flow for smooth day-to-day project activities
Supervisory and Coordination Support:
Oversee hiring, onboarding, and training of regional and branch-level staff
Oversee hiring, onboarding, and training of regional and branch-level staff
Develop a supervision framework for field staff and ensure staff deliver planned activities on time and budget
Develop a supervision framework for field staff and ensure staff deliver planned activities on time and budget
Coordinate closely with all relevant colleagues to ensure the implementation of annual work plans, staff accountability, supervision guidelines, and KPIs for all the AIM positions in the region
Coordinate closely with all relevant colleagues to ensure the implementation of annual work plans, staff accountability, supervision guidelines, and KPIs for all the AIM positions in the region
Organize and facilitate regional coordination meetings, trainings, workshops, and district-level events to ensure communication, planning and internal alignment
Organize and facilitate regional coordination meetings, trainings, workshops, and district-level events to ensure communication, planning and internal alignment
Schedule regular check-ins with FOM to provide updates on program implementation
Schedule regular check-ins with FOM to provide updates on program implementation
Safeguarding Responsibilities:
Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation
Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation
Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.
Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.
MAJOR CHALLENGES
Coordination with different stakeholders, internal migration, staff capacity building and staff dropout, ensuring timely procurement
Coordination with different stakeholders, internal migration, staff capacity building and staff dropout, ensuring timely procurement
KEY PERFORMANCE INDICATORS (KPIs)
DECISION MAKING
Decision taken independently: - Program implementation as per work plan,
BM supervision, training plan,
BM supervision, training plan,
TSO supervision, training plan.
TSO supervision, training plan.
Decision referred to the Supervisor: - Financial approval based on the AIM Table of Decision Making and Country Delegation of Authority
Change implementation time of AIM work plan,
Change implementation time of AIM work plan,
Role change among the staff or any other difficulties.
Role change among the staff or any other difficulties.
RELATIONSHIP TO OTHER ROLES
Within the Programme or Department (position names): MF team, Technical Specialists, POs, HR, IT, Accounts & Finance and M&L
Within the Programme or Department (position names): MF team, Technical Specialists, POs, HR, IT, Accounts & Finance and M&L
Outside the Programme or Department (Programme & position names): AIM Region-level Government and NGO officials, Local government representatives
Outside the Programme or Department (Programme & position names): AIM Region-level Government and NGO officials, Local government representatives
WHO DOES PERFORMANCE REVIEWS FOR THIS ROLE?
Field Operations Manager
Field Operations Manager
ANY OTHER ADDITIONAL RESPONSIBILITIES?
Team building, guest management and coordination with other BRAC staff/teams.
Team building, guest management and coordination with other BRAC staff/teams.
BUDGET under this POSITION: [Budget holds/provided to spend for the project or programme or the signing authority of the position (If any)]
Not Applicable
Not Applicable
NUMBER OF REPORTEES:
Direct: 10-12
Direct: 10-12
Indirect: 30-50
Indirect: 30-50
EXPERIENCE (Including sector/industry)
A minimum of 5 Years working experience of field management/ direct implementation in development sector included livelihood, employment creating with women and youth development
A minimum of 5 Years working experience of field management/ direct implementation in development sector included livelihood, employment creating with women and youth development
Bachelor’s degree in Social Science/Anthropology/Sociology/Business Administration and/or other relevant fields. Master's degree is an added advantage.
Bachelor’s degree in Social Science/Anthropology/Sociology/Business Administration and/or other relevant fields. Master's degree is an added advantage.
4-6 years of experience of field management/direct implementation experience.
4-6 years of experience of field management/direct implementation experience.
Prior experience in the international development sector, including familiarity with extreme poor and marginalized communities to implement integrated community development programs including microfinance, livelihood, agricultural and food security, and/or girl’s and women’s empowerment programs.
Prior experience in the international development sector, including familiarity with extreme poor and marginalized communities to implement integrated community development programs including microfinance, livelihood, agricultural and food security, and/or girl’s and women’s empowerment programs.
KNOWLEDGE, SKILLS & COMPETENCIES
Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
Strong Microsoft Office skills
Strong Microsoft Office skills
Strong sense of teamwork and collaboration and demonstrated ability to build relationships with individuals from diverse backgrounds
Strong sense of teamwork and collaboration and demonstrated ability to build relationships with individuals from diverse backgrounds
Personal qualities of integrity, credibility, and dedication to the mission of BRAC.
Personal qualities of integrity, credibility, and dedication to the mission of BRAC.
SPECIFIC EDUCATIONAL QUALIFICATION
Degree: Bachelor’s (Masters is an added advantage)
Degree: Bachelor’s (Masters is an added advantage)
Concentration / Major: Development Studies, Social Work, Social Science and other relevant fields
Concentration / Major: Development Studies, Social Work, Social Science and other relevant fields
PROFESSIONAL DEGREE / CERTIFICATION
Qualified and interested applicants should submit their application torecruitment.ghana@brac.net stating the job title and the preferred location in the email subject.
Qualified and interested female candidates in the Upper West Region and Central Regionof Ghana are encouraged to apply and only shortlisted candidates will be contacted.