Buyer

Prudent HR Solutions

Eastern Cape, south-africa

Role Overview Our client is seeking a proactive and detail-oriented Buyer and Office Administrator to manage the procurement of parts, consumables and services for its mechanical workshop while providing essential administrative support. The successful candidate will source quality products at competitive prices, manage supplier relationships, maintain accurate inventory and procurement records, and support the workshop's daily administrative requirements. The ideal candidate will have strong negotiation and organisational skills, excellent attention to detail, and purchasing experience within a mechanical, engineering, automotive, manufacturing or industrial environment. Key Responsibilities Procurement and Purchasing Source and purchase mechanical parts, components, consumables, tools and workshop supplies. Obtain and compare supplier quotations based on price, quality and delivery times. Negotiate pricing, delivery terms and supplier agreements. Create and process purchase orders accurately and timeously. Monitor outstanding orders and follow up with suppliers to ensure on-time delivery. Build and maintain strong relationships with suppliers and vendors. Identify alternative suppliers to reduce costs and improve supply reliability. Maintain accurate procurement records and supporting documentation. Ensure sufficient stock is available to meet workshop operational requirements. Assist with stock counts and inventory control. Supplier and Inventory Management Monitor stock levels and reorder critical items before shortages occur. Maintain accurate supplier databases and pricing schedules. Verify deliveries against purchase orders, delivery notes and supplier invoices. Resolve discrepancies relating to pricing, quantities, quality or deliveries. Monitor supplier performance in terms of cost, quality, service and delivery. Office Administration Manage general office administration and filing systems. Process and maintain workshop and procurement documentation. Prepare reports on purchasing activities, stock levels and supplier performance. Assist with data capturing and record management. Manage incoming calls, emails and supplier correspondence. Provide administrative and operational support to management as required. Financial Administration Match supplier invoices with purchase orders and delivery notes. Assist with creditor administration and payment reconciliations. Maintain accurate procurement records for auditing and reporting purposes. Monitor purchasing expenditure and support budget-control initiatives. Key Skills and Competencies Strong negotiation and supplier-management skills. Sound knowledge of procurement processes and inventory control. Excellent organisational and administrative abilities. Strong numerical and analytical skills. High attention to detail and accuracy. Effective communication and interpersonal skills. Ability to prioritise tasks and meet deadlines. Strong problem-solving and decision-making abilities. Ability to work independently and take initiative. A reliable, professional and results-driven approach. Requirements Minimum Requirements Grade 12 or Matric. A certificate or diploma in Purchasing, Supply Chain Management, Logistics, Business Administration or a related field will be advantageous. At least three years' experience in purchasing, procurement or buying. Experience within a mechanical workshop, engineering, automotive, manufacturing or industrial environment is preferred. Knowledge of mechanical parts and workshop operations will be highly advantageous. Experience in inventory management and supplier negotiations. Proficiency in Microsoft Office, particularly Excel. Experience using ERP, accounting or workshop management systems will be advantageous.

2 days ago

Ap - Personal Assistant | Remote South Africa

D2B

Remote, south-africa

Full Time

We are seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative support, including diary and email management, billing, invoicing, and basic financial administration. The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling correspondence, preparing invoices, maintaining financial records, and supporting the smooth and efficient operation of the business. The ideal candidate will have excellent organisational and communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism. Key Responsibilities 1. Diary and Email Management Manage calendars, appointments, meetings, and schedules. Coordinate meetings, prepare agendas where required, and ensure appointments are scheduled efficiently. Monitor and manage incoming emails, prioritise correspondence, and draft or respond to routine communications. Follow up on outstanding emails, action items, and pending requests. Arrange travel, accommodation, and other logistical requirements when necessary. Maintain an organised schedule and proactively identify and resolve scheduling conflicts. 2. Billing and Invoicing Prepare, issue, and distribute invoices accurately and within agreed timelines. Verify billing information, rates, quantities, and supporting documentation before issuing invoices. Maintain accurate billing records and update invoice trackers or financial spreadsheets. Monitor outstanding invoices and assist with payment follow-ups. Liaise with clients, suppliers, and internal teams regarding billing queries and discrepancies. Assist with preparing statements, expense summaries, and other billing-related reports. Ensure invoices and supporting documents are properly filed and readily accessible. 3. Basic Financial Administration Maintain and update financial records, spreadsheets, and administrative databases. Record and track business expenses, receipts, payments, and reimbursements. Assist with accounts payable and accounts receivable administration. Reconcile invoices, receipts, and payment records against available documentation. Assist in monitoring expenses and maintaining basic budget trackers. Prepare routine financial summaries and reports for management review. Support the preparation and organisation of documents required for bookkeeping and accounting. Liaise with accountants, bookkeepers, or finance teams to resolve routine administrative queries. Handle financial information confidentially and ensure records are maintained accurately. 4. General Administrative Support Provide day-to-day administrative assistance to management and other team members. Prepare, format, and maintain documents, reports, presentations, and correspondence. Maintain organised electronic filing systems and document records. Manage office supplies, administrative requests, and other operational tasks as required. Coordinate communications with clients, suppliers, and other stakeholders. Assist with data entry, record keeping, and updating internal systems. Track deadlines, follow up on outstanding tasks, and ensure administrative activities are completed on time. Undertake other reasonable administrative duties as required by the business. Requirements Required Qualifications and Experience Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role. Practical experience in billing, invoice preparation, and basic financial administration. Experience managing calendars, appointments, email correspondence, and business communications. Good understanding of basic accounts payable and accounts receivable processes. Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, or equivalent productivity tools. Experience maintaining spreadsheets, financial trackers, and administrative records. Strong written and verbal communication skills. Excellent organisational skills and attention to detail. Ability to manage multiple tasks, prioritise workloads, and meet deadlines. High level of professionalism and discretion when handling confidential business and financial information. Preferred Qualifications and Experience Relevant qualifications or training in business administration, finance, accounting, or a related field. Experience supporting senior management, business owners, or executives. Familiarity with accounting and invoicing software such as Xero, QuickBooks, Sage, or similar platforms. Experience preparing financial reports, expense summaries, and payment tracking records. Familiarity with cloud-based document management, scheduling, and task management systems. Experience working independently in a fast-paced or remote working environment. Originally posted on Himalayas

2 days ago

Client Operations Analyst (cpt Onsite)

Datafin

Cape Town, south-africa

Default

ENVIRONMENT:ENSURE that pro-active high-quality service is delivered meeting the complexity and demands of a designated set of clients, invested via an Investment Management Agreement or equivalent as the next Client Operations Analyst sought by an Independent Asset Management Firm. Joining the Client Operations Team based across South Africa, Namibia, Botswana, USA, Germany and the United Kingdom, you will liaise professionally with clients (new clients, restructures, performance, off-market trade queries, etc., effect query management and resolution while maintaining accurate and up-to-date CRM records and actively contributing to ad hoc projects aimed at streamlining processes. The successful incumbent will have a suitable BCom/BBusSci or similar Degree with 3-5 years Investment Management industry experience, preferably in a role with exposure to Asset Management or Financial Services clients including Client Relationship Management. You will also require financial market knowledge (instruments & products), Financial Accounting experience and be proficient with Advanced MS Excel.DUTIES: Liaise professionally with clients (new clients, restructures, performance, off-market trade queries, etc.). Be effective at query management and resolution. Collaborate cross-functionally with Investment Operations, Client Directors, Portfolio Managers, Performance & Attribution, Dealing, Implementations, Finance, Fund Operations. Perform ongoing KYC of clients. Effective liaison with Back-office Administrators. Provide information/support to Client Directors. Maintain accurate and up-to-date CRM records. Identify inefficiencies in processes. Actively contribute to ad hoc projects aimed at streamlining processes. B Com / B Bus Sci or another similar Degree. 3-5 Years Investment Management industry experience, preferably in a role with exposure to Asset Management or Financial Services clients. Client Relationship Management experience in the Investment Management industry. Financial market knowledge (instruments and products). Financial Accounting experience. Proficiency in Advanced MS Excel. Power Automate, Power BI, SQL or similar. Experience leveraging AI platforms (e.g. Microsoft Copilot, Claude, ChatGPT) to improve efficiency and decision-making. A client focused and collaborative mindset. A strong belief in doing the right thing. The ability to build and maintain meaningful relationships. Intellectual curiosity, motivated by achieving meaningful outcomes. Ambition, balanced with decency and humanity. Ability to analyse, interpret and assimilate information. Desired Skills: Client Operations Analyst

5 days ago

Professional Assistant

Hire Resolve

Pretoria, south-africa

Default

An established mining and gold exploration company is seeking a highly organised and reliable Professional Assistant to join their team in Faerie Glen, Pretoria. The successful candidate will provide support to the owner while also managing the day-to-day administration of the office and assisting with financial administration, including VAT and financial records. This is a varied role suited to an individual who is organised, trustworthy, numerically strong and able to work independently. The ideal candidate will have a strong foundation in Mathematics and Accounting, preferably with a relevant tertiary qualification and Accounting completed as a subject. Experience with SAGE Pastel and previous experience in a Professional Assistant, finance administration or office administration role will be advantageous.Key Responsibilities: Provide administrative support to the owner. Manage the day-to-day administration and organisation of the office. Assist with the management and coordination of office activities. Assist the owner and accountant with financial administration. Assist with VAT administration and financial records when required. Capture and maintain financial information on SAGE Pastel. Maintain accurate and organised financial and office records. Handle correspondence, documentation and general office administration. Assist with scheduling, coordination and follow-ups. Coordinate and manage administrative tasks on behalf of the owner. Liaise with internal and external stakeholders. Maintain confidentiality of sensitive business and financial information. Assist with general bookkeeping and accounting-related administration where required. Ensure deadlines and administrative requirements are met. Provide general administrative support to management. Maintain an organised and efficient office environment. Matric with strong results in Mathematics and Accounting. Higher Grade Mathematics and Accounting would be advantageous. Relevant tertiary qualification, preferably with Accounting completed as a subject during first year. Previous experience in a Professional Assistant, Office Administrator, Finance Administrator or similar role. Experience with SAGE Pastel is advantageous. Strong computer literacy and administrative skills. Good numerical and financial administration ability. Excellent attention to detail and accuracy. Strong organisational and time-management skills. Good communication and interpersonal skills. Ability to work independently and take ownership of responsibilities. High level of integrity and confidentiality. Valid driver's licence and own reliable vehicle. Desired Skills: Professional Assistant Professional Assistant Professional Assistant

7 days ago

Internship Personal Assistant

Crew Life at Sea

Remote, south-africa

Intern

Assisting all office required needs from VPA and Crew Life at Sea Manage office correspondence efficiently including administrative emails, phone calls, and other forms of communication. Provide administrative support to the employer by organizing travel agendas, itineraries, bookings, appointments, diary management, presentations, proposals, and more. Assist with record keeping, meeting minutes, and data capture. Any other virtual administrative tasks can be delegated to a VPA. Skills and requirements for an office administrator jobThis Remote administration job requires: Previous experience as an administrator, office assistant or in other relevant roles The ability to engage with clients, Crew Members and external stakeholders Organisational skills Ability to comply and implement compliance policies Excellent written and spoken English communication skills Ability to work remotely and self motivate Basic bookkeeping experience is an advantage as well as a basic financial understanding Database management skills Working on CRM -MANATAL Marketing/social media experience is an advantage Good computer literacy skills including Microsoft Word, Excel and Powerpoint. Qualities and soft skills required for this job: Ability to multitask Excellent communication skills Good attention to detail Punctual Reliable Effective Honest Other requirements: Own reliable internet access Access to own computer and cell phone Originally posted on Himalayas

9 days ago

Cash Office Manager/supervisor - Johannesburg

Managed People Solutions

Gauteng, south-africa

full-time

Job Description Our client is seeking an experienced and highly accountable Cash Office Manager/Supervisor to oversee the daily cash management operations of the business, ensuring the accuracy, security, and integrity of all cash handling, reconciliations, and banking activities. The successful candidate will be a hands-on leader with proven experience in a high-volume cash environment, responsible for supervising and developing the cash office team, maintaining strong financial controls, safeguarding company assets, ensuring compliance with policies and procedures, and driving efficient and accurate cash office operations. Key Responsibilities: Supervise, coach, and develop Cash Officers and Cash Office Administrators. Allocate daily responsibilities and monitor team performance. Ensure adherence to company policies, procedures, and cash handling controls. Conduct regular performance discussions and provide ongoing training and support. Foster a culture of accuracy, accountability, and continuous improvement. Oversee daily cash handling, balancing, and reconciliation processes. Ensure the accuracy of all cash receipts, EFT transactions, deposits, and supplier payments. Monitor cash movements and investigate discrepancies promptly. Implement and maintain strong internal controls to safeguard company funds. Review and approve cash office reconciliations and reports. Authorise and oversee supplier payments in accordance with company approval frameworks. Manage online banking activities and ensure secure payment processes. Monitor daily cash flow requirements and ensure funding availability. Maintain strong relationships with banking partners where required. Review and sign off daily, weekly, and monthly bank reconciliations. Investigate and resolve variances and exceptions. Ensure all transactions are supported by adequate documentation. Maintain audit-ready records and support internal and external audits. Ensure full compliance with company SOPs, financial controls, and regulatory requirements. Oversee supplier account management and reconciliation activities. Monitor aged payables and assist with the resolution of payment queries. Ensure invoices and payments are processed accurately and within agreed timelines. Escalate high-risk financial issues where necessary. Produce and review daily, weekly, and monthly cash reports. Provide management with accurate insights into cash flow, payments, reconciliations, and risk areas. Identify trends, discrepancies, and opportunities for process improvement. Support finance leadership with reporting and decision-making requirements. Identify opportunities to improve cash office efficiency and controls. Ensure accurate and timely capturing of financial data within company systems. Support the implementation of new processes, controls, and technologies. Drive best practice within cash office operations. Minimum Requirements: Grade 12 (Matric) is essential. Diploma or Degree in Accounting, Finance, Bookkeeping, or a related field is strongly preferred. Minimum of 4-5 years' experience in a cash management, finance administration, or cash office environment. At least 2 years' experience in a supervisory or team leadership role. Proven experience managing high-volume cash transactions and reconciliations. Experience within a fast-paced operational or retail environment would be advantageous. What Success Looks Like in This Role The cash office operates efficiently, accurately, and in full compliance with company controls. Cash discrepancies are minimised and resolved quickly when they occur. Team members consistently perform to a high standard and meet operational requirements. All reconciliations are completed accurately and on time. Management receives reliable, timely financial reporting. Strong internal controls protect company assets and support audit readiness. Continuous improvements drive greater efficiency, accuracy, and operational excellence. Actively seeks ways to improve processes, controls, and team performance.

12 days ago

Office Administrator

Key skills

At a glance

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