Are you highly organised, detail-oriented, and passionate about keeping projects and processes running smoothly? Our client is seeking a proactive Marketing Assistant to provide essential administrative and coordination support within a busy marketing department.
Minimum Skills and Requirements:
Completed Degree or Diploma in Marketing, Communications, Business Administration, or a related field
2+ years in the role of marketing assistant, coordinator, or office administrator
Strong organisational skills with high level attention to detail
Proficient in the use of Microsoft Office and marketing platforms
Strong written and verbal communication skills
Previous experience in marketing would be highly advantageous
Duties and Responsibilities:
The successful candidate would be required but not limited to;
Maintain marketing filing systems, shared folders, and departmental documentation
Assist with marketing calendars, activity schedules, and project trackers
Manage marketing databases, contact lists, and distribution lists
Provide general administrative support to the marketing team
Monitor shared inboxes and direct enquiries to the relevant stakeholders
Manage marketing resources and content libraries
Assist in resolving customer service and order-related queries by liaising with internal departments
Submit monthly advertising and marketing invoices, including social media advertising expenses, to the Accounts Department
Product and Sample Coordination
Coordinate product samples for influencers, media partners, suppliers, and internal stakeholders
Track sample requests, dispatches, and inventory levels
Maintain accurate records of promotional product allocations
Arrange courier collections and deliveries
Supplier and Purchase Administration
Raise purchase orders and obtain quotations when required
Assist with supplier onboarding documentation and record keeping
Track invoices and ensure supporting documentation is complete
Follow up on outstanding supplier information, approvals, and documentation
Event and Activation Support
Assist with event planning logistics and administration
Coordinate venues, attendee lists, catering, travel arrangements, deliveries, and related requirements
Support post-event administration and reporting
Process product requests and coordinate logistics for influencer and ambassador programmes
Retail and Trade Marketing Support
Assist with store check administration and reporting
Compile retailer and promotional information as required
Coordinate the submission of retailer marketing assets and supporting documentation
Maintain promotional calendars and activity trackers