Human Resources Manager At Action Against Hunger | Acf Nigeria Ltd/gte

Key Responsibilities

Mission 1: Contract Administration and Employee Lifecycle Management:

• Coordinate the timely preparation, processing, communication, and filing of employment contracts and contract amendments, ensuring compliance with organizational HR policies and procedures.
• Ensure all employee separation processes are completed in accordance with organizational procedures, including the accurate and timely preparation, recording, and filing of end-of-contract documentation.
• Conduct exit interviews for designated categories of staff and provide relevant feedback, analysis, and reports as required.
• Monitor and ensure that employee objectives and probation evaluation forms are completed, submitted, and filed within established deadlines.

Mission 2: Payroll and Employee Records Management:

• Maintain and regularly update the payroll database, ensuring all employee additions, changes, and separations are accurately reflected, supported by the appropriate documentation, and properly filed.
• Prepare and submit the finalized monthly payroll database to the HR Manager or designated authority within the required timelines.
• Ensure all timesheets and payslips are duly distributed, signed, tracked, and systematically filed for audit and record-keeping purposes.
• Liaise with the HR team in Abuja and the medical insurance provider to ensure employee information is updated promptly and accurately whenever changes occur.

Mission 3: Staff Onboarding, Induction, and Learning & Development:

• Support the implementation of a standardized staff induction and briefing program across the mission, ensuring all newly recruited employees receive the required orientation and onboarding support.
• Facilitate and coordinate staff training sessions on HR policies, procedures, and other relevant topics to promote awareness and compliance.

Mission 4: HR Advisory, Policy Implementation, and Employee Support:

• Support the effective implementation and consistent application of HR policies and procedures at the Base, providing guidance, advice, and support to employees and managers as required.
• Ensure the timely dissemination of HR communications, notices, policies, and updates to all staff.
• Proactively identify opportunities to strengthen HR practices and recommend improvements that enhance efficiency, compliance, and service delivery.

Mission 5: HR Reporting, Data Management, and Compliance:

• In collaboration with the HR team in Abuja, develop, maintain, and regularly update HR tracking tools, reports, and workforce statistics to support data-driven decision-making and compliance monitoring.
• Ensure all HR records and documentation are maintained accurately and confidentially in line with organizational standards and audit requirements.

Mission 6: Internal Communication and Employee Engagement:

• Oversee the maintenance and regular updating of Action Against Hunger communication boards to ensure accurate, relevant, and timely information is displayed for staff.
• Support initiatives that promote effective communication and employee engagement across the Base.

Mission 7: Administrative and Operational Support:

• Provide comprehensive administrative and operational support to the Base as required.
• Supervise and coordinate hotel and guesthouse accommodation arrangements for visitors and staff travelling to the Base.
• Initiate and follow up on procurement requests for office consumables and supplies, including stationery, refreshments, and other administrative materials, ensuring timely replenishment through the Logistics Department.

Additional Responsibilities:

• This Job Description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
• Maintenance of high technical standards
• Conduct all duties in a professional manner following ACF Nigeria mission staff regulations, ACF mandate and charter including promotion of gender equality

Position Requirements

• Bachelor's Degree in Human Resources Management, Business Administration, Management, Social Sciences, or a related field; a Master's degree or relevant professional certification is an added advantage.
• Minimum of three (3) years of professional experience in Human Resources Administration or a related role.
• Good knowledge of labor laws, HR policies, procedures, and HR best practices.
• Experience using HRIS and payroll systems; knowledge of Homere payroll software is an asset.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong analytical, reporting, organizational, and problem-solving skills, with the ability to manage multiple priorities and maintain accurate HR records.
• Excellent communication and interpersonal skills, with the ability to build effective working relationships.