Human Resources

Hr / Admin Officer At Heirbase Management Solutions Limited

Heirbase Management Solutions Limited·Ogun, nigeria·Full Time·Onsite
Human ResourcesFull TimeOnsite
-Closes Oct 2, 2026

Key Responsibilities

Attendance and Absenteeism Management

  • Monitor daily employee attendance, punctuality, shift resumption and closing times.
  • Maintain accurate attendance and timekeeping records for all employees.
  • Review attendance reports regularly and identify patterns of lateness, absenteeism, early departure and unauthorised absence.
  • Follow up promptly on unexplained or unauthorised absences.
  • Maintain and update the Company's absenteeism and attendance tracker.
  • Verify employee requests for leave, permission, late resumption and early departure in line with approved procedures.
  • Escalate persistent attendance issues to the HR Manager
  • Support the implementation of corrective and disciplinary actions arising from attendance violations.
  • Prepare periodic attendance and absenteeism reports.
  • Monitor shift attendance and ensure employees report to their assigned shifts as scheduled.
  • Liaise with supervisors and department heads to verify attendance and resolve discrepancies.
  • Ensure proper documentation of approved leave, sick leave, permissions and other absences.

General HR Responsibilities

  • Maintain accurate and up-to-date employee records and personnel files.
  • Support onboarding, employee documentation and induction activities.
  • Assist with probation monitoring and confirmation documentation.
  • Support preparation of HR letters, memos, notices and other employee documentation.
  • Assist with employee relations matters and HR investigations as required.
  • Support implementation of HR policies and procedures.
  • Maintain HR trackers and prepare routine HR reports.
  • Assist in ensuring compliance with Company policies and applicable employment requirements.

Administration

  • Support general office and administrative activities.
  • Maintain proper filing and documentation systems.
  • Coordinate routine administrative requests and support communication across departments.
  • Assist with staff logistics and other administrative activities as assigned.

Requirements

  • HND or Bachelor's degree in Human Resources, Business Administration, Industrial Relations, Public Administration or a related discipline.
  • Minimum of 2 to 3 years' relevant HR/Admin experience in a factory setting.
  • Previous experience in attendance management, timekeeping, workforce administration or employee relations will be an advantage.
  • Experience working with shift-based, industrial, manufacturing, mining, logistics or other site-based operations will be an added advantage.
  • Good knowledge of attendance, leave and absenteeism management processes.
  • Proficiency in Microsoft Excel, Word and other Microsoft Office applications.
  • Strong record-keeping and reporting skills.
  • Good knowledge of HR documentation and employee administration.
  • Good communication and interpersonal skills.
  • Ability to maintain confidentiality and handle employee information responsibly.

Personal Attributes

The ideal candidate should be:

  • Highly organised and detail-oriented
  • Firm, fair and consistent
  • Observant and proactive
  • Comfortable following up with employees and supervisors
  • Strong in record keeping and documentation
  • Able to handle sensitive employee matters professionally
  • Confident enough to escalate persistent attendance and absenteeism issues
  • Comfortable working in a fast-paced industrial environment

Preference will be given to candidates who live in Ode Remo or nearby communities and can reasonably commute to the plant. Only shortlisted candidates will be contacted.

Key skills

BA/BSc/HND
Apply Now
Send your CV along with a cover letter torecruitment@heirbase.ng

Please use the job title as the subject line of your email.

At a glance

Company

Heirbase Management Solutions Limited

Location

Ogun, nigeria

Employment

Full Time

Work style

Onsite

Experience

Valid until

October 2, 2026

Created

September 23, 2026

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