Casalavoro Limited is a fast-growing company with diverse interests in Real Estate, Hospitality, Asset Management, and Agricultural Commodity Trading. We're committed to excellence and innovation, delivering top-tier services that set new industry standards. Our expertise and passion drive growth, reliability, and exceptional client experiences.
We are recruiting to fill the position below: Job Title: Fleet Manager
CasaLavoro Limited is seeking an experienced and highly organized Fleet Manager with strong mechanical knowledge to oversee the management, maintenance, safety, and operational efficiency of the Company's fleet of vehicles.
The successful candidate will be responsible for ensuring that all Company vehicles are roadworthy, properly maintained, cost-effective, and available when required. The ideal candidate must possess practical knowledge of vehicle mechanics, fault diagnosis, preventive maintenance, vehicle servicing, and repairs, as well as the ability to manage drivers, monitor fuel consumption, control maintenance costs, and maintain accurate fleet records.
Key Responsibilities Fleet Operations and Management:
Oversee the daily operations and effective utilization of all Company vehicles.
Maintain an updated register of all vehicles, including vehicle details, registration documents, insurance, service history, and assigned drivers.
Coordinate vehicle allocation, movement, availability, and scheduling across the Company's offices, residential properties, and construction sites.
Ensure vehicles are deployed efficiently to support business operations and reduce unnecessary downtime.
Monitor vehicle usage, mileage, driver activities, and operational performance.
Develop and implement fleet management procedures to improve efficiency and accountability.
Mechanical Maintenance and Repairs:
Conduct regular inspections of Company vehicles to identify mechanical defects, wear, and potential safety issues.
Apply practical mechanical knowledge to diagnose common vehicle faults and determine appropriate corrective actions.
Oversee routine servicing, oil changes, brake inspections, tyre replacements, battery checks, engine maintenance, and other preventive maintenance activities.
Coordinate repairs with qualified mechanics, workshops, and service providers.
Assess repair quotations and ensure that maintenance costs are reasonable and necessary.
Verify completed repairs and servicing before returning vehicles to operational use.
Maintain preventive maintenance schedules based on mileage, vehicle condition, manufacturer recommendations, and service history.
Monitor recurring mechanical faults and recommend long-term solutions.
Advise Management on whether vehicles should be repaired, replaced, or withdrawn from service.
Driver and Vehicle Safety Management:
Supervise and coordinate Company drivers, ensuring compliance with approved driving procedures and operational schedules.
Ensure drivers possess valid licences and comply with road safety regulations.
Conduct or coordinate pre-trip and post-trip vehicle inspections.
Monitor driver conduct, punctuality, vehicle handling, fuel usage, and adherence to Company policies.
Investigate vehicle accidents, breakdowns, misuse, and other fleet-related incidents.
Ensure vehicles are not operated when unsafe or mechanically unfit for use.
Organize driver briefings and training on vehicle care, defensive driving, and safety procedures.
Fuel and Cost Control:
Monitor fuel consumption and mileage for all Company vehicles.
Maintain accurate records of fuel purchases, servicing expenses, repairs, spare parts, and other fleet-related costs.
Identify unusual fuel consumption, excessive repair expenses, and possible vehicle misuse.
Implement measures to minimize unnecessary expenditure and improve fuel efficiency.
Review invoices, receipts, and maintenance records before submitting expenses for approval.
Prepare periodic fleet expenditure reports for Management.