EYN Projects is a community-based non-profit/non-governmental organization. We respect and believe in the infinite worth of every individual. This is demonstrated through our developmental and humanitarian services to affected communities, equal employment opportunities, building and strengthening the skills of our staff, and ensuring qualitative and effective service delivery. EYN Projects does not discriminate based on gender, ethnicity, or religion in our recruitment exercise nor in our humanitarian and developmental work.
We are recruiting to fill the position below:
Job Title: Finance Officer
Locations: Adamawa and Borno Job type: Full-time (Onsite)
About the Job
The Finance officer shall work under the supervision of the Head of Finance and shall carry out all functions specified in this TOR.
Main Responsibilities
The Accountant ii will have the following duties and responsibilities:
Assist in processing settlement of all employees related claims and all other types of expenditures of the Unit in EYN project in line with the Organisation Financial and Procurement Policy with due diligence and care.
Assist processing of Contractors’ and suppliers’ claim and check for the compliance of the claim.
Maintain payment invoices of all invoices received.
Real time posting of all transactions in the books of account with due adherence to partners reporting templates.
Maintain the petty cash box, with all due accounting and security precaution.
Ensure all PAYE and Withholding Tax are remitted on time.
Ensure all staff and field assistants payrolls/ time sheets are signed correctly.
Prepare payment vouchers, cheques, in accordance with EYN finance policy and procedures and ensure proper receipt by the appropriate payee and on time.
Maintain the paid voucher in chronological order and ensure completeness and accuracy of financial documentations for future reference and auditing purpose.
Perform monthly bank reconciliation withing the time stipulated by EYN policy
Prepare and timely submission of donor report using the appropriate donor template.
Safe custody of the financial documents and data.
Participate in quarterly and annual audit.
Any other such work assigned by the Supervisor.
Core Behaviours
Understanding humanitarian contexts and application of humanitarian principles:
Ensure that programme goals and activities uphold the principles of the key national and international humanitarian frameworks, codes, and commitments
Integrate beneficiary accountability principles into the approach
Achieving results effectively:
Ensure efficient and transparent use of resources in accordance with internal controls
Address difficult situations and make tough decisions confidently and calmly
Consider the wider impact of decisions to be made in the short and long-term.
Continuously provides feedback and updates to achieve improved results
Document lessons learned and applies them to future projects
Maintaining and developing collaborative relationships:
Actively listen to different perspectives and experiences of stakeholders
Actively participate in networks to access and contribute to good practice
Establish and maintain clear communication and dialogue with disaster and conflict affected people and other stakeholders
Operating safely and securely:
Identify and communicate risk and threats and minimises these for oneself and the agency
Take measures to do no harm and to minimise risks for partners and the communities
Reduce vulnerability by complying with safety and security protocols set by the organisation.
Managing yourself in a pressured and changing environment:
Help team members to practise stress management through prioritisation of workloads and modelling of appropriate self-care
Remain effective and retains perspective in the face of difficult or demanding situations
Demonstrate personal integrity by using one’s position responsibly and fairly
Maintain ethical and professional behaviour in accordance with relevant codes of conduct
Plan, prioritise and perform tasks well under pressure
Take responsibility for own work and for the impact of own actions
Leadership: Action; Thinking; Self; Inspiring; Developing Others:
Demonstrate managerial courage by confronting difficult situations and seeking resolution, and stating willingness to champion ideas
Demonstrate approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings
Demonstrate self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses.
Effectively influence others by understanding their interests and showing how they will be met by own preferred solution
Give constructive feedbacks to enhance capabilities and responsibilities to another for the purpose of his/her development
Qualifications
Minimum of B.Sc Degree in Accounting/ Business Administration
Minimum of Five credits including Maths and English
Minimum of three years working experience
Membership of relevant professional body is an added advantage
Knowledge and Skills:
The ability to multitask.
Excellent organizational skills.
Effective communication skills in English and Hausa
Good analytical and numeric skills.
High Integrity/ethics and the ability to meet the deadlines.
Knowledge of computer application, MS word and Excel
Excellent in the use of accounting software (QuickBooks)