Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:
Bahamas, Barbados, Cabo Verde, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
Under the overall supervision of the Deputy Regional Director – Management (DRD-M) in Dakar, and the direct supervision of the Project Finance and Budget Officer – Migrant Protection, Return and Reintegration Programme for Sub-Saharan Africa (MPRR-SSA) in close coordination with the Senior Regional Programme Coordinator (MPRR-SSA), the Finance Officer (MPRR-SSA) will assist the Project Finance and Budget Officer (MPRR-SSA) in the programmes budget, accounts, and financial reports of all the implementing Country Offices (COs), provide support to the programmatic unit of the MPRR-SSA team in the areas of financial monitoring and reporting. The Finance Officer (MPRR-SSA) will work closely with the European Commission Compliance Unit in IOM Global Office Brussels, Regional Office, as well as central units at Headquarters (HQ).
The MPRR-SSA is an EU-funded programme that is implemented in 16 countries of sub-Saharan Africa, including Burkina Faso, Cte d’Ivoire, Cameroon, Chad, Ethiopia, Gambia, Ghana, Guinea, Mali, Mauritania, Niger, Nigeria, Sierra Leone, Senegal, Somalia, and Sudan.
Responsibilities
Assist the Project Finance and Budget Officer (MPRR-SSA) to monitor and oversee the financial management of all activities, including oversight of financial expenditure and accountability, and undertake financial analysis of all activities in the offices implementing the MPRR-SSA programme.
Assist the Project Finance and Budget Officer (MPRR-SSA) to oversee and coordinate the preparation and review of EU financial reports in accordance with IOM regulations and EU regulations and established procedures.
In coordination with the Senior Regional Programme Coordinator (MPRR-SSA), Project Managers, the Regional Office (RO) Coordination Unit, Global Office Brussels, and Resources Management Officers (RMOs), prepare budget reports, proposals, and revisions in the Project Information and Management Application (PRIMA).
Contribute to the budget control process and analyse variances between the budget and actual expenditures for MPRR-SSA projects.
Contribute to the creation of draft general instructions and Standard Operating Procedures (SOPs) to ensure compliance with the general instructions of IOM and relevant permanent instructions in the areas of general administration, finance, Supply Chain, Information and Communications Technology (ICT), and Human Resources (HR).
Contribute to the capacity building initiatives to train local staff on EU and IOM’s administrative/financial policies and procedures.
As assigned by the Project Finance and Budget Officer (MPRR-SSA), undertake travel to offices in view to building financial management capacity of administrative and finance staff in the field.
Provide support to the Project Finance and Budget Officer (MPRR-SSA) in facilitating the financial audit of the MPRR-SSA programme in accordance with the donor agreements.
Assess monthly financial reports and advise on resolving anomalies and unusual trends.
Provide advice and guidance to Country Offices (COs) in the Region with management of implementing Partners (IP) under the MPRR-SSA programme.
Contribute to ensure compliance with all administrative and financial rules, instructions, regulations, and procedures related to the EU-funded project(s).
In coordination with the Project Finance and Budget Officer (MPRR-SSA) and upon approval of the Regional Financial Comptroller, undertake duty travel to the CO to increase capacity building in financial reporting in relation to assigned projects.
Perform other duties as may be assigned.
Qualifications
Required Qualifications and Experience
Education
Master’s degree in Business Administration, Finance, Accounting, Auditing, or related fields from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience in accounting, financial management and reporting;
Experience in preparing clear and concise financial and management reports;
Experience working in and with international institutions;
Experience with internal control assessment, internal or external audit;
Previous work experience in the region is an advantage;
Previous working experience in emergency operations is an advantage; and,
Experience with EU budgeting rules is mandatory.
Skills
Knowledge of International Public Sector Accounting Standards (IPSAS);
Knowledge of the IOM/UN accounting system, software, and procedures, Common System regulations, policies, and procedures is a distinct advantage;
Familiarity with financial oversight and public administration is an advantage; and,
Knowledge of MS Office products and good computer literacy skills are required.
Languages
For this position, fluency in English and French is required (oral and written).
Working knowledge of another official UN languages (Arabic, Chinese, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to all clearances, including medical and security and as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.
IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.
IOM does not charge any fees at any stage of the recruitment processwhether for application, interview, processing, training, or otherwiseand does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theIOM WAVE system(for internal candidates, linkhere). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.