Clinik Hr Consulting Limited - Our client, Lopre Group, a group of companies providing an array of services for the comfort of it's clients is recruiting to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Abuja
Position Summary
The Executive Assistant to the CEO will provide high-level administrative and coordination support to the CEO across LOPRE Group's various business interests and engagements.
The role goes beyond conventional administrative support.
The successful candidate will help coordinate the CEO's calendar, meetings, business engagements, strategic assignments, correspondence, and follow-up activities across the Group.
The candidate will be expected to understand the CEO's priorities, anticipate administrative and coordination needs, track outstanding assignments, and ensure that important matters receive timely attention.
The position requires an individual who can manage multiple schedules, coordinate with different business units, maintain confidential information, prepare executive reports, and ensure that commitments made by the CEO are properly documented and followed through.
The Executive Assistant will play an important role in improving the CEO's productivity, strengthening internal coordination, and ensuring effective executive oversight across LOPRE Group.
Key Responsibilities Executive & Calendar Management:
Manage the CEO's daily, weekly, and monthly calendar across all business engagements.
Schedule and coordinate internal and external meetings, appointments, and business engagements.
Organize the CEO's schedule to accommodate competing priorities across the Group.
Prioritize appointments based on urgency, importance, and strategic relevance.
Prepare daily and weekly executive schedules.
Send meeting invitations, reminders, and follow-up notifications.
Coordinate travel arrangements, accommodation, transportation, and other logistics when required.
Ensure the CEO is adequately briefed before scheduled meetings and engagements.
Anticipate scheduling conflicts and proactively recommend adjustments.
Group Business Coordination:
Coordinate administrative communication between the CEO and the different businesses, subsidiaries, departments, and business units within LOPRE Group.
Maintain an overview of the CEO's engagements and commitments across the Group.
Follow up with business heads, managers, and designated representatives on assignments issued by the CEO.
Track outstanding requests, decisions, and deliverables across the Group.
Ensure that relevant information from different business units is properly communicated to the CEO.
Coordinate the submission of reports, updates, and documents required by the CEO.
Maintain a Group Executive Action Tracker.
Escalate delayed assignments, unresolved issues, and urgent matters to the CEO.
Support coordination of cross-business meetings and management engagements.
Meeting & Engagement Management:
Coordinate internal management meetings, strategic meetings, and external business engagements.
Prepare meeting agendas and supporting documents.
Attend meetings where required and take accurate minutes.
Document key decisions, action points, responsible persons, and deadlines.
Circulate meeting minutes and action points to relevant stakeholders.
Follow up with responsible persons to ensure implementation of agreed actions.
Maintain a record of the CEO's meeting commitments and outstanding matters.
Coordinate virtual and physical meetings with clients, partners, investors, and other stakeholders.
Executive Correspondence & Communication:
Manage and organize incoming and outgoing executive correspondence.
Draft professional emails, letters, memos, reports, and other executive documents.
Handle communication on behalf of the CEO where authorized.
Monitor important communications and ensure timely responses.
Maintain effective communication between the CEO and internal and external stakeholders.
Follow up on pending correspondence and outstanding responses.
Executive Administration & Documentation:
Prepare executive reports, presentations, briefing notes, and management summaries.
Maintain organized electronic and physical executive records.
Prepare documents required for business meetings and strategic engagements.
Maintain a filing system for important contracts, proposals, correspondence, and business documents.
Organize confidential executive documents and information.
Assist with research and information gathering for management decisions.
Ensure documents are properly formatted, updated, and accessible when required.
Task & Performance Follow-Up:
Monitor tasks and assignments delegated by the CEO across the Group.
Maintain an executive task tracker showing assigned responsibilities, deadlines, and progress.
Follow up with responsible managers and team members on pending deliverables.
Request periodic updates on outstanding assignments.
Prepare summaries of completed, pending, and overdue tasks.
Escalate delays and operational concerns to the CEO.
Ensure decisions and instructions communicated by the CEO are documented and followed through.
Support accountability and timely execution of executive directives.
Stakeholder & Relationship Coordination:
Coordinate engagements between the CEO and clients, investors, business partners, consultants, and other stakeholders.
Schedule and manage stakeholder meetings.
Maintain an updated database of important contacts and business relationships.
Facilitate communication and follow-up after meetings.
Support the CEO in managing professional relationships.
Ensure stakeholders receive timely responses and necessary information.
Coordinate special engagements, events, and official visits.
General Executive Support:
Manage official errands and executive administrative assignments.
Coordinate special projects assigned by the CEO.
Support the organization of corporate events and business engagements.
Ensure the CEO's office and executive administrative processes remain organized.
Perform other duties assigned by the CEO in furtherance of the Group's business objectives.
Candidate Requirements Educational Qualifications:
Bachelor's Degree or HND in Business Administration, Management, Office Administration, Secretarial Studies, Public Administration, or a related discipline.
Additional training or certification in Executive Assistance, Project Management, Business Administration, or Office Management is an advantage.
Experience:
Minimum of two (2) years' experience in Executive Assistant, Personal Assistant, Administrative Officer, Office Management, or related roles.
Previous experience supporting a CEO, Managing Director, Founder, or senior executive is strongly preferred.
Experience coordinating multiple business activities, departments, or projects is an added advantage.
Experience working in a corporate, consulting, investment, or diversified business environment is preferred.
Demonstrated ability to manage multiple schedules, assignments, and stakeholder engagements.
Technical Skills:
Microsoft Office Suite (Word, Excel, PowerPoint).
Google Workspace (Gmail, Docs, Sheets, Calendar, Drive).
Calendar and meeting management.
Professional email and correspondence management.
Document preparation and formatting.
Online meeting platforms (Zoom, Google Meet, Microsoft Teams).
Task and project management tools.
Report writing and presentation preparation.
Digital filing and document management.
Basic research and data management
Proposed Compensation Proposed Salary: N100,000 Monthly.