Manufacturing

Executive Assistant

Salix Data·Kenya, kenya·Full Time·Contract
ManufacturingdirectorFull TimeContract
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SALIX has a global footprint, with headquarters and sales offices in Cincinnati, Ohio, and service facilities in Kenya and India. We have worked with over 2,500 of the fastest growing and most successful businesses in our region, including all local Fortune 500 companies, and many regional leaders, such as Cincinnati Children’s Hospital and The Columbus Dispatch. Executive Assistant Executive Information and Administrative Management Triage the executive’s inbox, clearing routine and notification emails; banking, HR/payroll, system alerts, SaaS notifications, so only items genuinely needing attention get through. Progressively take on more direct filtering and filing as familiarity with the business builds. Filter routine communications and escalate only critical matters. Categorize emails by urgency, significance, and required action. Manage Calendar scheduling and coordination Assist with travel planning and document preparations Support Process documentation and SOP management Create structured daily executive briefings highlighting decisions, risks, opportunities, and priorities. The goal is to provide clarity and actionable insight rather than forwarding individual emails. Freight and Logistics Monitoring Monitor shipment, freight schedule, and customs activity across all carriers and brokers. Track and flag exceptions, delays, or documentation issues as they arise. Coordinate directly with suppliers, freight partners, and internal teams to help resolve flagged issues. Data Entry & Research Projects Own data entry and record-update projects in NetSuite and other business systems, starting with an HTS code and duty rate update project. Conduct ad hoc research projects as they arise. The Ideal Candidate Highly proactive and solutions-oriented Exceptionally organized and detail-focused Able to work independently with minimal supervision A strong communicator with excellent business writing skills Comfortable handling sensitive and confidential information Analytical, resourceful, and commercially aware Calm under pressure and capable of managing competing priorities Relentless in follow-through and accountability Most importantly, you know how to distinguish between information and insight What Success Looks Like The executive feels genuinely in the know without being pulled into every thread. Deliver concise, high-quality daily executive briefings. A daily digest that consistently separates decisions, FYIs, exceptions, and logistics statuses. Create visibility across projects, priorities, and business initiatives. Freight and logistics exceptions are caught and flagged before they become problems. Growing ownership of inbox filtering and filing as trust is established. Significantly reduce administrative burden on the executive. Become a trusted business partner and key contributor to executive effectiveness. Qualifications Bachelor’s degree in business, Commerce, Operations, Supply Chain, Communications, or a related field. Minimum 3 years’ experience supporting senior leaders, founders, CEOs, managing directors, or executive teams. Experience working with international clients, multinational organizations, or global teams. Strong proficiency in Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, and SharePoint). Experience with ERP systems such as NetSuite, SAP, Oracle, or similar platforms. Experience with PM tools (Microsoft Planner, Asana, Click up, Monday.com Trello) Proven experience coordinating projects, managing workflows, and tracking business initiatives. Exceptional written and verbal communication skills. Preferred Experience Direct support of a CEO, Founder, President, or Managing Director. Experience supporting US-based executives or organizations. Exposure to logistics, manufacturing, distribution, supply chain, or operations environments. Experience creating executive reports, dashboards, and management updates. Advanced Excel and business reporting skills. Don't Keep Share!: WhatsApp Tweet

Key skills

Bachelor
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At a glance

Company

Salix Data

Location

Kenya, kenya

Employment

Full Time

Experience

director

Valid until

Not specified

Created

October 13, 2026

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