Architrave is a design and build companydedicated to the development of the environment.
We are recruiting to fill the position below: Job Title: Executive Assistant
Location: Lagos Employment Type: Full-time
Key Responsibilities
Manage the Managing Director’s calendar, appointments, meetings, travel, accommodation, and related logistics.
Prepare correspondence, reports, presentations, meeting agendas and minutes, and follow up on meeting action points.
Maintain confidential company records, statutory filings, project documentation, tender submissions, and an effective document management and filing system.
Receive and direct visitors, telephone calls, and correspondence professionally, while coordinating office administration and ensuring smooth daily operations.
Monitor office supplies and administrative requirements and support the Managing Director on special assignments and strategic initiatives.
Receive and review approved material requisitions from project teams and prepare RFQs for competitive quotations from approved suppliers.
Prepare quotation comparison sheets for management approval and negotiate supplier prices, delivery schedules, and payment terms.
Track purchase orders and material deliveries to project sites, liaising with site personnel to ensure compliance with approved specifications.
Maintain supplier databases, evaluate supplier performance, and keep updated procurement records, supplier contracts, and price schedules.
Maintain procurement schedules for all ongoing projects and prepare weekly procurement status reports.
Coordinate communication among project sites, consultants, suppliers, and clients, as required.
Provide administrative and procurement support for project execution and other management requirements.
Manage digital media - LinkedIn, Instagram, Web pages, Google suites
Generate and write reports as well as briefs
Perform other duties and responsibilities as may be reasonably required to support the successful execution of projects
Requirements Education and Experience Requirements:
Bachelor's Degree required
3 - 5 years of experience in similar role, supporting C-Level Executives
Experience and interest in construction, architecture and business development,
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe
Acrobat, and Social Media web platforms.
Skills & Competencies Required:
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills, emotional maturity and the ability to build relationships with stakeholders, including staff, board members, external partners and clients
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions