Document Controller

About the Role

• We are recruiting an experienced Document Controller based in Lagos. In this critical role, you will manage the end-of-the-end lifecycle of complex technical, engineering, and asset integrity documents for our production facilities and projects. The ideal candidate possesses a solid engineering background and advanced proficiency in Microsoft SharePoint, Epicor or ERP systems. You will be the central hub for document control, ensuring integrity, traceability, and quality of engineering deliverables, vendor data, and production records across the asset lifecycle.

Key Responsibilities

Oil & Gas Engineering Document Management:

• Manage, control, and distribute all engineering and technical documents, including P&IDs, PFDs, Isometric Drawings, Datasheets, Well Files, and Facility Specifications.
• Develop, maintain, and update the **Master Document Register (MDR) and track document status, revisions, and approvals across multiple O&G assets and projects.
• Manage the flow of Vendor Document Control (VDC), reviewing vendor data for compliance with project specifications, and managing transmittals/submittals.
• Control the issuance of Red-line markups and manage the final integration of As-Built drawings, Operation & Maintenance (O&M) manuals, and final handover dossiers for production facilities.

SharePoint & ERP System Administration:

• Administer and optimize Microsoft SharePoint document libraries, including setting up metadata, folder structures, access permissions, and automated approval workflows.
• Utilize Epicor ERP (and associated enterprise modules) to track document-related material requisitions, vendor data integration, project costing, and deliverable milestones.
• Act as the Subject Matter Expert (SME) for the Electronic Document Management System (EDMS), ensuring seamless data integration between SharePoint, Epicor ERP, and engineering design software.

Quality Assurance & Project Support:

• Ensure all document control processes comply with ISO 9001 quality management standards, API (American Petroleum Institute) standards, and internal QA/QC procedures.
• Conduct regular audits of the document management system to ensure data integrity, version control, and the elimination of obsolete documents.
• Generate weekly/monthly document control reports, KPI dashboards, and S-curves for project management and production team review.

Requirements & Qualifications

• Bachelor's Degree (B.Sc/B.Eng) or Higher National Diploma (HND) in Engineering (Petroleum, Mechanical, Chemical, Civil, or Electrical) or a closely related technical discipline.
• A minimum of 5 years of proven work experience specifically as a Document Controller within the Oil & Gas, EPC, Petrochemical, or heavy manufacturing** environment.

Software Proficiency (Mandatory):

• Advanced proficiency in Microsoft SharePoint (Online/On-Premises), including list creation, metadata tagging, and workflow automation.
• Hands-on experience with Epicor ERP (or similar enterprise systems like SAP/Oracle) for document, project, and material tracking.
• Proficiency in other EDMS platforms (e.g., Aconex, Documentum, or ProjectWise) is a strong advantage.
• Technical Acumen: Strong understanding of Oil & Gas engineering document types, project lifecycles, and technical drawing standards. Ability to read and interpret basic engineering drawings and P&IDs.
• Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to manage high volumes of technical data under tight deadlines in a fast-paced production environment.

What We Offer

• A highly competitive remuneration package commensurate with Oil & Gas industry standards.
• Free transportation (To & Fro), Meals (Breakfast & Lunch), Accommodation, HMO, Life insurance etc.
• Opportunity to work with a top-tier Oil & Gas production company in Lagos.
• A collaborative, safety-first, and quality-driven work environment.
• Continuous professional development and exposure to cutting-edge document management technologies.