Product Manager, Mva Kits & Post Abortion Care (pac)

DKT International Nigeria

Lagos, Nigeria

DKT International is a social marketing organization whose core mission is the provision of safe and affordable options for family planning and HIV prevention. We have a challenging and inspirational mission to improve family planning in Nigeria through social marketing and promotion/ distribution of our products. We are recruiting to fill the position below: Job Title: Product Manager, MVA Kits & Post Abortion Care (PAC) Location: Lagos Employment Type: Full-time Job Purpose The Product Manager – MVA Kits & PAC owns the end-to-end commercial and clinical-adoption performance of the MVA (Manual Vacuum Aspiration) Kits product line. This role sits at the intersection of product management, provider capacity building, and institutional sales responsible for growing demand and usage of MVA Kits by ensuring health care providers are competently trained in Post Abortion Care, and by converting that clinical competence into consistent institutional sales leads and revenue across NGOs, teaching hospitals, public sector facilities, and other institutional buyers. Key Responsibilities Product Management & Strategy: Own the MVA Kits product P&L: volume, revenue, and market share targets. Develop and execute an annual product plan (positioning, pricing, packaging, distribution channels) aligned to the organization's broader PAC and LARC strategy. Monitor competitor MVA/PAC products, pricing, and market activity; recommend responsive strategies. Coordinate with Regulatory & Pharmacovigilance on product registration, labelling, and compliance requirements. Track and report product performance (sales, training-to-sales conversion, stock/availability) monthly. Health Care Provider Capacity Building: Design and standardize PAC/MVA training curricula for health care providers (doctors, nurses, midwives, CHEWs) in line with recognized clinical standards (e.g., WHO, national PAC guidelines). Plan and deliver (directly or via clinical trainers) onsite and, where feasible, online training sessions to build provider competence and confidence in MVA procedures. Maintain a provider database segmented by training status, facility type, and usage/adoption stage. Work with the Training Academy initiative to integrate PAC/MVA modules into the broader provider training pipeline. Establish and track certification/competency benchmarks for trained providers. Institutional Sales & Lead Generation: Identify, prospect, and generate qualified sales leads for MVA Kits among NGOs, teaching hospitals, public sector health facilities/ministries, and other institutional buyers. Build and manage a pipeline (CRM or tracking tool) from lead identification through to closed institutional orders and repeat purchase. Develop and deliver product presentations/proposals to institutional decision-makers (procurement units, clinical heads, NGO program leads). Negotiate and manage institutional supply agreements/contracts in coordination with relevant approvers. Represent the organization at relevant conferences, stakeholder forums, and public-sector engagement platforms to build the institutional pipeline. Cross-functional Collaboration: Partner with Clinical Services & Training colleagues to align provider training delivery with sales/adoption goals. Work with Marketing/Comms (where applicable) on provider-facing and institutional collateral (brand education material, detailing aids, product videos). Coordinate with Regulatory on NAFDAC and institutional compliance requirements for MVA Kits. Provide input into demand forecasting and supply planning to avoid stock-outs at trained facilities. Reporting & Continuous Improvement Track and report on: number of providers trained, number of facilities activated, leads generated, conversion rate, revenue against target. Conduct periodic facility/provider follow-up to ensure trained providers are actively using MVA Kits (utilization audits). Use field and sales data to refine targeting of training and institutional outreach. Key Performance Indicators Revenue / volume of MVA Kits sold against target Number of health care providers trained and certified in PAC / MVA Number of institutional leads generated and converted to sales Institutional customer retention / repeat order rate Number of new institutional accounts (NGOs, teaching hospitals, public sector) onboarded Training-to-utilization conversion rate (trained providers actively using product) Requirements and Qualifications Bachelor's Degree in a health / life sciences, pharmacy, nursing, public health, business, or related field. Clinical background or strong working knowledge of reproductive health / PAC is a strong advantage; a pure commercial candidate paired with clinical support staff can also be considered. Experience: 4–6 years' experience in product management, medical / pharmaceutical sales, or institutional / public health sales. Demonstrated experience selling into or partnering with NGOs, hospitals, teaching hospitals, and/or public sector / government health institutions. Experience in medical devices, reproductive health, family planning, or PAC commodities is highly desirable. Track record of designing or coordinating training / capacity-building programs is a plus. Technical Skills & Competencies: Strong commercial acumen and lead-generation / sales pipeline management skills. Ability to engage credibly with clinical audiences (providers) and institutional decision-makers (procurement, NGO program leads). Project management: able to run concurrent training and sales-pipeline workstreams. Strong presentation, negotiation, and relationship-management skills. Data-driven: comfortable tracking KPIs, building reports, using CRM / Excel. Familiarity with regulatory processes for medical devices / commodities is an advantage. Willingness to travel extensively across states / regions. Soft Skills, Personality & Attitude: Interpersonal & Communication: Natural relationship-builder equally comfortable in a rural clinic training room and a boardroom with an NGO country director or hospital procurement officer. Persuasive but not pushy; able to influence clinical staff to adopt new practice and institutional buyers to commit budget, without being seen as just a salesperson. Active listener picks up on institutional politics, provider hesitations, and unspoken objections, and adapts the pitch or training approach accordingly. Comfortable presenting to mixed audiences (clinicians, procurement officers, government officials) and adjusting register / technical depth for each. Personal Drive & Attitude: Self-starter with strong ownership mentality treats the MVA Kits line like their own business, not just a set of assigned tasks. Resilient and resourceful; institutional and public-sector sales cycles are often slow and bureaucratic, so persistence without frustration or burnout is essential. Comfortable with ambiguity and willing to build process where none exists (this is a newly defined, dual-mandate role). Genuine commitment to reproductive health and PAC outcomes motivated by impact, not purely by commission / targets. This authenticity comes through in provider and institutional relationships. High integrity, especially given the sensitivity of PAC / abortion-adjacent work in Nigeria's regulatory and cultural context discreet, professional, and calm under scrutiny. Working Style: Highly organized; juggles training calendars, institutional pipelines, and reporting cadences without dropping balls. Collaborative works well with other team members and departments without needing everything to sit in their own lane. Coachable and curious stays current on PAC clinical guidelines and evolving institutional / procurement landscape (policy shifts, NGO funding cycles, government tenders). Field-ready: not precious about travel, time in clinics, or hands-on training delivery. Cultural / Contextual Fit: Sensitivity and tact in navigating conversations around abortion, PAC, and reproductive rights across diverse institutional stakeholders (public sector, faith-affiliated hospitals, NGOs) with differing levels of openness to the topic. Ability to represent the organization professionally in politically or socially sensitive settings.

17 hours ago

Hr And Administration Coordinator

Lindii Peace Foundation (LPF)

Lindii Peace Foundation (LPF), nigeria

full-time

The HR and Administration Coordinator will oversee key HR processes, including workforce planning, recruitment, onboarding, employee relations, performance management, learning and development, HR policy implementation, personnel records, and staff welfare. The role will also coordinate administrative services, office management, facilities, records management, and other support functions required for the smooth running of the organization. The successful candidate will work closely with the Country Director, departmental heads, programme managers, Finance, and field teams to promote a professional workplace culture, strengthen management capacity, improve staff accountability, and ensure compliance with organizational policies, applicable labour requirements, donor obligations, and safeguarding standards. KEY RESPONSIBILITIES Human Resource Planning and Coordination Coordinate the implementation of the organization\\\'s HR strategy, annual work plans, and priorities in alignment with organizational objectives and operational needs. Support workforce planning, staffing reviews, organizational restructuring, and the development or revision of Job Description s in collaboration with departmental heads. Maintain an updated overview of staffing levels, vacancies, contract timelines, deployment arrangements, and workforce requirements across the organization. Advise management on HR priorities, staffing risks, employee relations, organizational development, and people management practices. Support the establishment and continuous improvement of HR systems, procedures, tools, and reporting mechanisms. Recruitment and Selection Coordinate end-to-end recruitment processes, including vacancy announcements, application management, shortlisting, interview scheduling, assessments, reference checks, and documentation of selection decisions. Work with hiring managers to ensure that Job Description s, person specifications, and selection criteria accurately reflect approved staffing needs. Ensure that recruitment processes are transparent, fair, competitive, merit-based, and consistent with organizational policies and donor requirements. Maintain recruitment trackers and ensure that recruitment files contain complete and appropriately authorized documentation. Support timely communication with applicants and hiring managers throughout the recruitment process. Promote equal opportunity, diversity, inclusion, and safeguarding considerations in recruitment and selection. Onboarding, Induction and Separation Coordinate staff onboarding, including employment documentation, contract issuance, orientation, induction, policy acknowledgment, and assignment of responsibilities. Ensure that new personnel receive appropriate information on the organization\\\'s structure, policies, Code of Conduct, safeguarding obligations, and performance expectations. Coordinate probation monitoring and ensure that supervisors complete probationary assessments within the required timelines. Manage employee separation processes, including resignation and contract-end documentation, exit interviews, clearance procedures, and handover arrangements. Ensure that staff records are updated promptly following appointments, transfers, promotions, contract amendments, and separations. Support structured handovers and knowledge transfer to reduce operational disruption during staff transitions. Employment Contracts and HR Documentation Prepare, review, issue, and maintain employment contracts, contract amendments, Job Description s, appointment letters, and other HR documentation in accordance with approved procedures. Monitor contract expiry dates and notify management and relevant supervisors of upcoming renewals, extensions, or separations in a timely manner. Ensure that employment documentation reflects approved terms and conditions and is appropriately authorized before issuance. Maintain a secure and organized personnel filing system, including physical and electronic records, with access restricted to authorized personnel. Review HR documentation periodically to identify gaps, inconsistencies, expired documents, or areas requiring corrective action. Ensure that personnel records are accurate, confidential, retrievable, and managed in accordance with applicable data protection requirements. HR Policies, Procedures and Compliance Coordinate the implementation, communication, and periodic review of the organization\\\'s HR Manual, employee handbook, Code of Conduct, and other relevant HR policies and procedures. Support management in developing or updating HR policies to address operational needs, employment standards, staff welfare, workplace conduct, and organizational effectiveness. Ensure that staff and supervisors understand relevant HR policies, procedures, responsibilities, and approval requirements. Monitor compliance with organizational HR procedures and applicable Nigerian employment requirements, escalating identified gaps to management. Provide guidance on leave administration, attendance, working hours, staff conduct, disciplinary procedures, grievance handling, and other HR matters. Maintain an HR compliance tracker and follow up on corrective actions arising from internal reviews, audits, or management decisions. Employee Relations and Grievance Management Support the consistent and fair management of employee relations matters, including workplace concerns, grievances, interpersonal conflicts, misconduct allegations, and disciplinary issues. Advise supervisors and managers on appropriate people management practices, documentation, and adherence to established procedures. Coordinate the receipt, documentation, referral, and follow-up of employee grievances in accordance with approved channels and confidentiality requirements. Facilitate appropriate resolution processes while maintaining impartiality, procedural fairness, and respect for the rights of all parties. Refer safeguarding-related concerns, harassment allegations, and other sensitive cases to the designated authorized channels without conducting unauthorized investigations. Monitor recurring employee relations issues and recommend preventive measures to improve workplace culture and reduce organizational risk. Performance Management and Staff Development Coordinate the organization\\\'s performance management cycle, including objective setting, probation reviews, periodic performance assessments, performance improvement plans, and end-of-contract evaluations. Ensure that supervisors understand performance management procedures and complete assessments within established timelines. Support managers in documenting performance concerns, providing constructive feedback, and agreeing on appropriate improvement measures. Track completion of performance reviews and follow up on outstanding assessments and agreed actions. Identify learning and development needs through performance reviews, management consultations, and organizational capacity assessments. Coordinate staff training, management development, induction sessions, and other learning activities in line with organizational priorities and available resources. Promote a culture of continuous learning, professional accountability, recognition, and performance improvement. Leave, Attendance and Staff Welfare Coordinate leave administration and ensure that leave requests, approvals, balances, and supporting records are maintained accurately. Monitor leave planning and follow up on outstanding leave records to support workforce continuity and compliance with organizational policy. Coordinate attendance monitoring and support managers in addressing persistent lateness, absenteeism, and other attendance-related concerns through established procedures. Support staff welfare initiatives, workplace well-being, and appropriate communication on employee benefits and entitlements. Liaise with Finance on approved HR-related payments, staff entitlements, benefits, and other employment matters requiring financial coordination. Ensure that staff welfare concerns are handled professionally, consistently, and in accordance with organizational policies. Payroll and Benefits Coordination Coordinate with Finance to ensure that approved staff information affecting payroll, allowances, benefits, and other employment-related payments is accurate and submitted within established timelines. Communicate authorized changes in staffing status, contract terms, salary adjustments, leave status, and other relevant employee information to Finance. Support the verification of personnel records and authorized changes required for payroll processing. Coordinate documentation relating to pension, health insurance, statutory contributions, and other applicable employee benefits, in collaboration with Finance and relevant service providers. Maintain confidentiality of employee compensation and benefits information. Report discrepancies in employment records or staff entitlement calculations to the appropriate responsible department for review and correction. Organizational Development and Management Support Support organizational development initiatives aimed at strengthening management practices, team effectiveness, accountability, and workplace culture. Work with management to identify HR system gaps and recommend practical improvements to organizational structure, reporting relationships, role clarity, and staff coordination. Support the development and implementation of staff engagement initiatives, internal communication practices, and change management activities. Facilitate management discussions and staff orientations on performance expectations, workplace standards, HR policies, and organizational values. Support managers in building their capacity to supervise teams, manage performance, address workplace concerns, and apply HR procedures consistently. Contribute to organizational reviews and reform initiatives by providing relevant HR data, analysis, and recommendations. Administrative Services and Office Management Coordinate general administrative services to ensure the efficient functioning of the head office and support to field locations. Oversee office facilities, utilities, office supplies, equipment, maintenance requests, and other administrative requirements. Ensure that office assets, equipment, furniture, and other administrative resources are properly recorded, allocated, maintained, and safeguarded. Coordinate office access, meeting arrangements, official correspondence, records management, and other administrative support services. Monitor administrative service requirements and ensure that requests are handled promptly and in accordance with approved procedures. Liaise with the Supply Chain function on procurement, repairs, maintenance, and other administrative requirements requiring specialist support. Facilities, Accommodation and Service Provider Coordination Coordinate the maintenance and upkeep of office premises, staff accommodation, and other facilities managed by the organization, where applicable. Monitor the condition and availability of facilities and ensure that maintenance issues are reported and followed up promptly. Support the administration of tenancy documents, service agreements, utility arrangements, and other facility-related records. Coordinate with landlords, maintenance providers, cleaners, utility providers, and other service providers in accordance with organizational procedures. Ensure that facilities meet reasonable standards of safety, cleanliness, functionality, and suitability for staff and visitors. Escalate significant facility-related risks, contract issues, or unplanned expenditure to management. Records Management and Administrative Controls Establish and maintain organized administrative filing systems for correspondence, office records, service agreements, facility documents, and other relevant records. Ensure that administrative records are complete, appropriately authorized, securely stored, and readily accessible to authorized personnel. Monitor office supplies and administrative consumables and coordinate replenishment through approved procurement procedures. Support the maintenance of administrative trackers, including office assets, service agreements, maintenance schedules, utilities, and other relevant records. Ensure that confidential HR and administrative documents are handled in accordance with organizational information management and data protection requirements. Identify weaknesses in administrative systems and recommend improvements to documentation, recordkeeping, and internal controls. Safeguarding, Health, Safety and Workplace Conduct Promote a safe, respectful, inclusive, and professional working environment in line with the organization\\\'s policies and values. Ensure that staff receive relevant information on the Code of Conduct, safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), workplace harassment, discrimination, and reporting channels. Coordinate the referral of safeguarding and serious misconduct concerns through established reporting procedures. Support the identification and reporting of workplace health, safety, and facilities-related risks. Promote compliance with workplace rules, professional standards, and organizational procedures. Maintain confidentiality and protect individuals from retaliation or unfair treatment when concerns are raised in good faith. HR and Administration Reporting Prepare regular HR and administrative reports covering staffing levels, recruitment progress, contract status, leave, performance reviews, training, staff movements, and administrative service delivery. Maintain HR dashboards, personnel trackers, contract expiry schedules, recruitment records, and other management information tools. Monitor HR and administrative indicators to identify recurring issues, compliance gaps, and areas requiring management attention. Provide accurate and timely information to management to support workforce planning, organizational decisions, and operational continuity. Ensure that HR and administrative reports are factual, appropriately authorized, and handled in accordance with confidentiality requirements. Coordination, Team Leadership and Capacity Building Coordinate the work of HR and administrative personnel, where applicable, and ensure that responsibilities are clearly assigned and monitored. Provide technical guidance to field teams and supervisors on HR procedures, personnel documentation, and administrative requirements. Promote consistent implementation of HR and administrative procedures across the organization\\\'s locations. Identify capacity gaps and coordinate relevant training, coaching, and support for staff responsible for HR and administrative tasks. Work collaboratively with Finance, Supply Chain, programme teams, MEAL, and management to resolve cross-functional issues. Promote professionalism, teamwork, accountability, confidentiality, and continuous improvement within the HR and Administration function. Other Responsibilities Perform other HR and administration-related duties assigned by the supervisor, provided they are consistent with the purpose of the role, the officer\\\'s competence, and organizational policies. KEY DELIVERABLES Updated HR plans, staffing records, organizational charts, and workforce trackers aligned with organizational requirements. Timely and properly documented recruitment, onboarding, probation, performance review, and separation processes. Accurate and up-to-date employment contracts, Job Description s, personnel files, and contract expiry trackers. Improved implementation and monitoring of HR policies, procedures, employee relations processes, and compliance requirements. Functional performance management and staff development systems, with completed assessments and tracked follow-up actions. Accurate leave, attendance, staff movement, benefits, and payroll-related information submitted to the appropriate departments within agreed timelines. Effective coordination of office facilities, administrative services, service agreements, and office resource management. Regular HR and administration reports providing reliable information for management decision-making. Documented staff orientations, policy communication, management support, and capacity-building activities. Practical recommendations and corrective actions to strengthen HR systems, administrative controls, workplace culture, and organizational effectiveness. REQUIRED QUALIFICATIONS AND EXPERIENCE Minimum Qualifications A bachelor\\\'s degree or equivalent qualification in Human Resource Management, Business Administration, Public Administration, Industrial Relations, Management, or a related field. At least five (5) years of relevant professional experience in human resource management, HR administration, organizational development, or a combined HR and administration role. Demonstrated experience coordinating recruitment, employment contracts, onboarding, employee relations, performance management, leave administration, and personnel records. Practical knowledge of HR policies, employment documentation, staff welfare, workplace conduct, and applicable Nigerian employment requirements. Experience coordinating administrative services, office management, facilities, records management, or related support functions. Demonstrated ability to handle confidential information and sensitive employee matters with discretion and professionalism. Strong writing, communication, analytical, organizational, and problem-solving skills. Good computer skills, including Microsoft Word, Excel, email, and HR information management tools. Ability to work collaboratively with senior management, departmental heads, supervisors, and field teams. Ability to manage competing priorities and deliver accurate work within established timelines. Desirable Experience Previous experience working with local or international NGOs, humanitarian organizations, or donor-funded programmes. Experience strengthening HR systems, developing HR policies and procedures, improving performance management, or supporting organizational reform. Relevant professional certification or membership with the Chartered Institute of Personnel Management of Nigeria (CIPM) or an equivalent recognized HR professional body. Experience coordinating HR and administrative services across multiple offices or field locations. Familiarity with donor compliance requirements, safeguarding standards, and HR documentation practices in humanitarian settings. Experience working in Borno State or other conflict-affected areas of Northeast Nigeria. Experience using digital HR systems, personnel databases, recruitment trackers, and performance management tools. CORE COMPETENCIES HR Technical Expertise: Demonstrates sound knowledge of HR processes, employment documentation, employee relations, performance management, and policy implementation. Planning and Coordination: Organizes HR and administrative activities effectively and manages competing priorities. Integrity and Confidentiality: Handles employee information and sensitive workplace matters with discretion, fairness, and professionalism. Communication and Interpersonal Skills: Communicates clearly and works effectively with staff, supervisors, and senior management. Employee Relations and Conflict Resolution: Addresses workplace concerns objectively and supports fair, consistent, and procedurally appropriate resolution. Organizational Development: Identifies opportunities to improve systems, role clarity, management practices, and workplace culture. Attention to Detail: Maintains accurate personnel records, contracts, trackers, and administrative documentation. Analytical and Problem-Solving Skills: Uses HR and administrative information to identify risks, resolve issues, and recommend practical improvements. Leadership and Teamwork: Provides guidance, supports staff development, and promotes accountability across the organization. Adaptability and Resilience: Responds effectively to changing organizational priorities and operational demands. Service Orientation: Provides timely, professional, and responsive HR and administrative support to colleagues. Commitment to Safeguarding: Upholds safeguarding principles, ethical conduct, non-discrimination, and respect for staff and programme participants.

19 hours ago

Safety And Security Officer

Lindii Peace Foundation (LPF)

Borno, nigeria

full-time

The Safety and Security Officer will be responsible for monitoring the security environment, conducting risk assessments, maintaining security information, supporting incident reporting, coordinating movement planning and promoting compliance with established safety and security procedures. The role will also support emergency preparedness, access control, security briefings, staff awareness and the implementation of appropriate risk mitigation measures across the head office and relevant field locations. The successful candidate will work closely with the Country Director, Programme Managers, Human Resources, Logistics, field teams and other relevant personnel to ensure that security information is communicated promptly, movements are appropriately coordinated and staff understand their responsibilities for personal and organizational safety. The role requires sound judgment, strong observation, analytical and communication skills, confidentiality, attention to detail and the ability to respond calmly and appropriately to changing security conditions in a complex humanitarian environment. The Safety and Security Officer will contribute to organizational resilience by strengthening security awareness, improving preparedness, supporting informed operational decisions and promoting a responsible security culture that enables humanitarian and development activities to be conducted as safely as reasonably possible. This is an opportunity for a committed professional to strengthen LPF\'s security systems and support the safe, responsible and effective delivery of programmes for vulnerable and crisis-affected populations. KEY RESPONSIBILITIES Security Monitoring and Context Analysis Monitor the security environment in LPF\'s operational areas and provide timely updates on developments that may affect staff, assets, programme activities or organizational access. Gather and review relevant security information from credible sources, including local authorities, humanitarian coordination platforms, community contacts and other appropriate information channels. Monitor incidents, emerging threats, access constraints, civil disturbances, criminal activity and other developments relevant to LPF\'s operations. Prepare concise security updates, situation reports and advisories for management and relevant personnel. Identify changes in the operating environment that may require adjustments to staff movements, field activities or operational arrangements. Maintain an updated record of security incidents, contextual developments and relevant preventive measures. Verify security information through appropriate channels before communicating it as confirmed. Escalate significant security developments promptly to the designated management focal point. Support management in understanding the potential operational implications of changing security conditions. Maintain appropriate confidentiality when handling sensitive security information. Security Risk Assessment and Mitigation Support the identification, assessment and monitoring of safety and security risks affecting LPF personnel, offices, assets and programme activities. Conduct or coordinate security risk assessments for offices, field locations, proposed activities and planned movements, as assigned. Identify vulnerabilities relating to access control, physical security, communications, transportation, accommodation and staff movements. Recommend practical risk mitigation measures proportionate to identified threats and operational requirements. Support the development, review and implementation of security risk registers and action plans. Monitor the implementation of agreed security measures and follow up on outstanding corrective actions. Advise relevant personnel on security considerations affecting field visits, community engagement, distributions, assessments and other programme activities. Support the review of security arrangements when operating conditions or threat levels change. Ensure security recommendations are communicated clearly to the appropriate decision-makers. Escalate risks that exceed established thresholds or require management authorization. Security Procedures and Compliance Support the implementation of LPF\'s safety and security policies, procedures, guidelines and applicable standard operating procedures. Assist in developing, reviewing and updating security procedures in line with organizational requirements and operational risks. Monitor compliance with approved movement procedures, access controls, incident reporting arrangements and other established security measures. Ensure personnel are informed of relevant security procedures and understand their responsibilities. Support the consistent application of security requirements across the head office and field locations. Identify gaps in existing procedures and recommend practical improvements. Maintain records of security briefings, assessments, inspections, incidents and corrective actions. Ensure security-related documentation is accurate, current and appropriately stored. Support management in communicating changes to security procedures and operational restrictions. Promote a culture in which safety and security considerations are integrated into routine planning and decision-making. Staff Movement and Travel Security Coordinate the security aspects of official staff movements and field travel in accordance with approved procedures. Review planned movements against available security information, approved travel arrangements and relevant operational requirements. Ensure required movement notifications, travel authorizations, itineraries and check-in arrangements are completed before departure. Monitor approved field movements and follow up on missed check-ins or unexplained delays in accordance with established procedures. Coordinate with Logistics and designated drivers on route information, vehicle readiness, communications and other movement-related safety requirements. Provide relevant security updates and travel advisories to personnel before field movements. Advise management when security conditions may require movements to be delayed, modified, suspended or cancelled. Ensure movement records are maintained and updated in accordance with LPF procedures. Support contingency planning for travel disruptions, road incidents, access restrictions and other movement-related emergencies. Maintain confidentiality of travel plans and sensitive movement information, sharing it only with authorized personnel. Office and Physical Security Management Support the implementation of appropriate physical security arrangements at LPF offices and other designated facilities. Conduct routine security inspections to identify weaknesses in access control, perimeter protection, lighting, locks, emergency exits and other relevant safety measures. Monitor visitor access procedures and ensure visitors are managed in accordance with established organizational arrangements. Support the maintenance of visitor registers, key-control records and other relevant access documentation. Report damaged security equipment, access-control weaknesses and other physical security concerns promptly. Coordinate with Administration and Logistics to address identified security maintenance needs. Support the review of office opening, closing and after-hours security procedures. Ensure emergency exits, assembly points and evacuation routes remain accessible and appropriately identified. Support the protection of organizational property, equipment, records and other sensitive assets. Recommend proportionate improvements to office security arrangements based on identified risks. Incident Reporting and Response Coordination Receive, document and report safety and security incidents in accordance with LPF\'s reporting procedures. Ensure incident reports accurately capture relevant information, including the date, location, nature of the incident, immediate response and recommended follow-up actions. Promptly escalate serious incidents, threats, accidents and security concerns to the designated management focal point. Support the coordination of appropriate responses to incidents affecting staff, visitors, assets or programme operations. Maintain an incident register and track follow-up actions, corrective measures and outstanding concerns. Assist in gathering factual information for incident reviews, subject to authorization and confidentiality requirements. Identify recurring incident patterns and recommend preventive measures. Ensure sensitive incident information is handled discreetly and shared only with authorized personnel. Support the documentation of lessons learned following significant incidents. Ensure suspected safeguarding violations, sexual exploitation and abuse, harassment, fraud or other misconduct are reported through the appropriate organizational mechanisms rather than handled solely as routine security incidents. Emergency Preparedness and Response Support the development, maintenance and communication of emergency response and contingency plans. Assist in preparing procedures for evacuation, relocation, medical emergencies, fire incidents, security lockdowns and other foreseeable emergencies. Ensure emergency contact lists, reporting channels and response arrangements are maintained and periodically reviewed. Support the identification and communication of assembly points, evacuation routes and other relevant emergency arrangements. Coordinate or support emergency drills and preparedness exercises as approved by management. Monitor the availability and condition of relevant emergency equipment and coordinate follow-up on identified gaps. Assist in the coordination of emergency communications and personnel accountability during incidents. Support the preparation of contingency arrangements for staff movements and programme continuity during periods of heightened risk. Participate in post-incident reviews and contribute to improvements in emergency procedures. Provide timely information to management to support appropriate decisions during emergencies. Staff Security Awareness and Briefings Conduct security inductions and briefings for newly recruited personnel, visitors and other relevant individuals, as appropriate. Provide regular security updates to staff working in or travelling to areas with changing risk conditions. Support awareness sessions on personal safety, situational awareness, incident reporting, movement procedures and emergency response. Ensure personnel understand applicable check-in arrangements, emergency contacts and reporting responsibilities. Share practical safety guidance relevant to office work, field visits, travel and community engagement. Support the dissemination of approved security advisories and other operational safety information. Identify staff awareness gaps and recommend appropriate training or refresher briefings. Maintain records of security inductions, briefings, drills and other awareness activities. Promote responsible security behaviour and encourage timely reporting of hazards and concerns. Reinforce the importance of following approved procedures without creating unnecessary restrictions on programme activities. Communications and Security Information Management Support the availability and effective use of approved communication channels for staff movements and emergency coordination. Maintain updated emergency contact lists and relevant communication records. Check the operational readiness of designated security communication equipment, where assigned. Ensure personnel understand how to communicate during routine movements and emergencies. Support the coordination of timely security information between the head office, field teams and designated management personnel. Maintain accurate logs of movement updates, security advisories and incident communications where required. Report communication failures or equipment problems that could affect staff safety. Support contingency arrangements for communication disruptions in remote or high-risk locations. Ensure security information is distributed through appropriate channels and protected from unauthorized disclosure. Coordinate with relevant personnel to ensure that security communications remain clear, timely and actionable. Field Office and Programme Security Support Support field teams in identifying and addressing security risks associated with programme implementation. Provide security information and practical guidance for assessments, monitoring visits, community activities, distributions and other approved field operations. Support field offices in applying LPF security procedures and maintaining appropriate incident reporting arrangements. Coordinate with relevant programme and logistics personnel to review access constraints and movement requirements. Assist in assessing proposed field locations and activity sites for relevant safety and security considerations. Monitor operational constraints that may affect staff access, programme schedules or the safe delivery of assistance. Recommend appropriate adjustments to field arrangements based on available risk information. Support the preparation of security considerations for field activity planning and operational reviews. Encourage timely communication of security concerns by field personnel. Escalate significant risks that may require suspension, relocation or modification of activities to the designated decision-maker. Liaison and Coordination Maintain appropriate professional contact with relevant humanitarian security networks, coordination forums, local authorities and other authorized stakeholders, as directed. Obtain and share relevant security information through appropriate and reliable channels. Support coordination with other humanitarian organizations on general security developments and access-related concerns where authorized. Participate in security coordination meetings and briefings as delegated. Communicate LPF\'s relevant security concerns and operational requirements through approved channels. Maintain records of relevant coordination meetings, advisories and agreed follow-up actions. Avoid making commitments or disclosing sensitive organizational information without appropriate authorization. Support management in maintaining constructive relationships with relevant security stakeholders. Ensure information obtained through coordination is assessed appropriately before being used for operational decisions. Provide management with concise updates on significant developments arising from security coordination. Safety, Occupational Health and Environmental Hazards Support the identification of workplace hazards and safety risks at offices, field locations and programme activity sites. Conduct or support routine safety inspections and document identified hazards. Monitor compliance with relevant workplace safety procedures and approved preventive measures. Support appropriate arrangements for fire prevention, electrical safety, safe storage and emergency evacuation. Ensure identified hazards are reported promptly and corrective actions are followed up. Coordinate with Administration, Logistics and other relevant personnel to address safety concerns. Support staff awareness of accident prevention, safe working practices and emergency procedures. Ensure workplace incidents, injuries and near misses are reported through established mechanisms. Support appropriate safety arrangements for official travel and field activities. Promote a safe working environment and encourage personnel to report hazards without fear of retaliation. Security Equipment and Resource Management Support the identification of security equipment and resource requirements in line with approved risk assessments and operational needs. Monitor the availability and condition of assigned security equipment, emergency supplies and related resources. Coordinate requests for maintenance, repair or replacement through approved administrative and procurement procedures. Maintain relevant equipment inventories and inspection records where assigned. Ensure security equipment is used appropriately and in accordance with organizational procedures. Coordinate with Finance and Operations, Logistics and Procurement on approved security-related purchases and service requirements. Monitor the availability of emergency supplies and report deficiencies requiring management attention. Ensure equipment-related concerns that may affect staff safety are escalated promptly. Support appropriate storage, accountability and maintenance of assigned security resources. Promote cost-effective and responsible management of security-related resources. Risk Documentation, Reporting and Continuous Improvement Prepare periodic security reports summarizing the operating environment, incidents, identified risks and recommended mitigation measures. Maintain updated records of security assessments, incident reports, movement information, inspections and related follow-up actions. Track implementation of security recommendations and report outstanding actions to the designated management focal point. Support periodic reviews of security procedures and contingency plans. Identify recurring weaknesses and recommend practical measures to strengthen organizational preparedness. Contribute to the development of security indicators and monitoring tools where required. Ensure reports distinguish verified information from unconfirmed reports or assessments. Maintain confidentiality and apply appropriate information-handling standards. Document lessons learned from security incidents, emergency exercises and operational changes. Support continuous improvement of LPF\'s safety and security systems. Safeguarding, Confidentiality and Ethical Conduct Adhere to LPF\'s safeguarding, PSEA, child protection, Code of Conduct and other relevant organizational policies. Recognize and report suspected exploitation, abuse, harassment or other safeguarding concerns through established reporting channels. Respect the dignity, rights and confidentiality of staff, visitors, partners and affected populations. Ensure security procedures are applied fairly and do not involve discrimination, intimidation or abuse of authority. Handle incident reports, staff movements, access records and other sensitive information responsibly. Avoid unauthorized disclosure of security information that could expose personnel, communities or organizational operations to harm. Maintain impartiality and professional boundaries when interacting with staff, authorities, suppliers and community members. Report suspected fraud, corruption, misconduct or misuse of organizational resources through established mechanisms. Promote gender-sensitive, inclusive and respectful security practices. Demonstrate integrity, accountability, sound judgment and professionalism in all duties. Other Responsibilities Participate in relevant management, operational planning and security review meetings as required. Provide timely advice to the designated supervisor on security developments, identified risks and recommended preventive measures. Support organizational emergency preparedness, staff awareness and operational continuity initiatives. Maintain professional knowledge of humanitarian security practices and relevant safety standards. Perform other reasonable safety and security-related duties assigned by the Finance and Operations Manager or designated supervisor. KEY DELIVERABLES The successful candidate will be expected to contribute to: Timely security updates and advisories relevant to LPF\'s operating environment. Documented security risk assessments and practical risk mitigation measures. Updated security incident registers and timely reporting of significant incidents. Effective implementation of approved security procedures and movement coordination arrangements. Improved staff awareness of security risks, emergency contacts and reporting procedures. Updated emergency response and contingency arrangements. Routine office and field safety inspections with documented corrective actions. Effective monitoring of authorized staff movements and follow-up on missed check-ins. Accurate and confidential security documentation and communication records. Improved coordination between the head office, field teams and relevant security stakeholders. Timely identification and escalation of security threats and operational access constraints. Improved emergency preparedness and implementation of relevant lessons learned. Appropriate monitoring of safety and security equipment and resources. Effective follow-up on security recommendations and outstanding corrective actions. Consistent compliance with safeguarding, confidentiality and ethical conduct requirements. REQUIRED QUALIFICATIONS AND EXPERIENCE Minimum Qualifications Bachelor\'s degree in Security Management, Criminology, Risk Management, Disaster Management, Public Administration, Social Sciences or another relevant discipline. Relevant professional training or certification in security management, occupational safety, emergency preparedness, risk management or incident response is an advantage. Minimum of 3 years of relevant professional experience in safety and security, risk management, emergency preparedness, security coordination or a related field. Demonstrated experience monitoring security developments and preparing incident reports, security updates or risk assessments. Experience supporting staff movement coordination, emergency procedures and implementation of safety and security protocols. Understanding of physical security, access control, incident reporting and workplace safety principles. Experience working with field teams and coordinating security information across multiple locations. Strong observation, analytical, organizational and problem-solving skills. Excellent written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Ability to remain calm, prioritize tasks and respond appropriately in stressful or rapidly changing situations. Proficiency in Microsoft Office applications and relevant reporting tools. Demonstrated integrity, professionalism and commitment to safeguarding and responsible conduct. Desirable Experience Experience working with NGOs, INGOs, UN agencies or other humanitarian and development organizations. Experience working in conflict-affected, insecure or hard-to-reach environments, particularly in Northeast Nigeria. Familiarity with humanitarian security coordination mechanisms and context monitoring practices. Experience supporting security risk assessments, incident reviews and contingency planning. Experience conducting staff security briefings, inductions, awareness sessions and emergency drills. Experience coordinating field movements and monitoring operational access constraints. Familiarity with emergency response procedures, first aid, fire safety and evacuation planning. Experience supporting office security inspections, access control and asset protection. Knowledge of humanitarian principles, duty of care, safeguarding, PSEA and accountability to affected populations. Experience maintaining incident databases, security trackers, risk registers and reporting systems. CORE COMPETENCIES The successful candidate should demonstrate: Security risk monitoring and situational awareness. Strong observation, analytical and incident assessment skills. Risk identification and practical mitigation planning. Excellent incident reporting and documentation. Emergency preparedness and response coordination. Staff movement and travel security coordination. Strong communication and information management skills. Sound judgment, discretion and confidentiality. Ability to remain calm and make appropriate recommendations under pressure. Strong planning, organization and time management. Effective coordination with field teams and relevant stakeholders. Attention to detail and commitment to procedural compliance. Integrity, impartiality and professional conduct. Commitment to safeguarding, inclusion and respect for human rights. Ability to adapt to changing operational conditions. Commitment to continuous learning and improvement.

a day ago

Finance And Operations Manager

Lindii Peace Foundation (LPF)

Borno, nigeria

full-time

The Finance and Operations Manager will be responsible for ensuring sound financial planning, budgeting, accounting, financial reporting, expenditure monitoring, cash flow management, procurement oversight, logistics, asset management and administrative coordination. The role will ensure that organizational resources are managed efficiently, transparently and in compliance with LPF policies, donor requirements, contractual obligations and applicable laws and regulations. The successful candidate will work closely with the Country Director, Programme Management, Grants and Partnerships, MEAL, Human Resources and other relevant teams to ensure that programme activities are adequately resourced, expenditures are properly documented, operational risks are managed and organizational systems support effective programme delivery. The role requires strong financial management, analytical, organizational, leadership and problem-solving skills, with the ability to oversee multiple projects, manage competing priorities and maintain effective internal controls in a complex humanitarian and development environment. The Finance and Operations Manager will contribute to organizational sustainability by strengthening financial accountability, improving operational efficiency, supporting donor compliance, ensuring value for money and promoting responsible stewardship of organizational resources. This is an opportunity for a committed professional to strengthen LPF\'s financial and operational systems and support the effective, accountable and sustainable delivery of humanitarian and development programmes for vulnerable and crisis-affected populations. KEY RESPONSIBILITIES Financial Management and Oversight Provide overall leadership and oversight of LPF\'s financial management systems, ensuring accuracy, transparency, accountability and compliance with organizational policies and applicable requirements. Oversee day-to-day accounting operations, including transaction processing, general ledger maintenance, cash management, bank reconciliations and financial recordkeeping. Ensure that all financial transactions are supported by appropriate documentation, authorized in accordance with established procedures and accurately recorded. Maintain effective financial controls to safeguard organizational funds, assets and other resources against misuse, fraud, errors and unauthorized expenditure. Review financial records, supporting documents, payment requests, reconciliations and other financial transactions to ensure accuracy and completeness. Ensure appropriate segregation of financial duties and compliance with approved authorization limits. Monitor financial procedures and identify weaknesses, inconsistencies and control gaps requiring corrective action. Provide financial guidance to management and programme teams on expenditure eligibility, budget availability, financial procedures and resource utilization. Ensure the timely preparation and review of financial information required for management decision-making. Promote a culture of financial discipline, transparency and responsible resource management across the organization. Budget Development and Financial Planning Lead the preparation, consolidation and review of annual organizational budgets, project budgets and operational budgets in collaboration with relevant departments. Coordinate the development of realistic budgets that reflect programme activities, staffing requirements, operational costs and donor funding conditions. Review budget assumptions, cost estimates and financial projections to ensure accuracy, completeness and alignment with implementation plans. Work with Programme Management and Grants and Partnerships to ensure that proposed budgets are consistent with approved proposals, grant agreements and implementation schedules. Develop and maintain budget monitoring tools to track expenditure against approved budgets, funding allocations and implementation timelines. Conduct regular budget-versus-actual analyses and identify significant variances, underspending, overspending and potential funding gaps. Provide timely budget performance reports and recommendations to the Country Director and relevant programme managers. Support financial forecasting, cash flow projections and resource allocation decisions. Coordinate budget revisions, reallocations and adjustments in accordance with internal approval procedures and applicable donor requirements. Advise management on financial implications of programme changes, staffing adjustments, operational commitments and funding constraints. 3. Financial Reporting and Management Information Oversee the preparation of accurate, complete and timely financial reports for management, donors, auditors and other authorized stakeholders. Ensure that project financial reports are prepared in accordance with approved budgets, donor templates, reporting schedules and contractual requirements. Review financial reports for accuracy, consistency, completeness and appropriate supporting documentation before submission through the established approval process. Coordinate the consolidation of financial information across projects, field offices and organizational cost centres. Work with Grants and Partnerships and Programme Management to ensure that financial reporting aligns with programme implementation and donor reporting requirements. Maintain a financial reporting calendar and monitor compliance with internal, statutory and donor reporting deadlines. Prepare periodic financial summaries, budget performance analyses and management reports to support evidence-based decision-making. Ensure financial records and supporting documents are properly organized, securely maintained and accessible to authorized personnel. Identify and address discrepancies between accounting records, budget reports and other financial information. Provide management with timely information on expenditure trends, cash flow, financial risks and resource utilization. Cash Flow, Banking and Treasury Management Oversee organizational cash management, banking operations and short- to medium-term cash flow planning. Prepare and review cash flow forecasts to ensure sufficient funds are available for approved programme activities and operational commitments. Monitor bank balances, project funding schedules, outstanding payments and anticipated financial obligations. Ensure timely bank reconciliations and follow up on outstanding transactions, unexplained differences and unreconciled balances. Establish appropriate controls over cash advances, staff advances, field cash management and liquidations. Ensure advances are properly authorized, tracked, retired and supported by adequate documentation within established timelines. Monitor cash requirements across projects and field locations and coordinate appropriate fund transfers in line with approved procedures. Ensure that bank signatories, payment authorizations and treasury procedures are maintained in accordance with organizational approvals. Promote secure and traceable payment practices, including appropriate use of bank transfers and other approved payment methods. Escalate material cash flow constraints, liquidity risks and unusual financial transactions to the appropriate management level. Donor Financial Compliance and Grant Management Support Ensure that financial management practices comply with donor agreements, approved project budgets, applicable financial regulations and LPF policies. Maintain an overview of donor financial conditions, eligible expenditure rules, budget restrictions, cost allocation requirements and reporting obligations. Work with Grants and Partnerships to interpret financial provisions in grant agreements and communicate relevant requirements to programme and support teams. Ensure that project expenditure is properly coded, allocated and charged to the appropriate grants and budget lines. Monitor compliance with donor requirements relating to procurement, documentation, supporting evidence, budget modifications and financial reporting. Review expenditure for eligibility, reasonableness, budget availability and consistency with approved programme activities. Ensure shared costs, staff costs and operational expenses are allocated fairly and consistently in accordance with approved methodologies and donor rules. Support the preparation of donor financial reports, expenditure schedules, budget revisions and other required financial documentation. Identify potential ineligible expenditure, unsupported costs, overspending and other compliance concerns and coordinate appropriate corrective action. Maintain organized financial records to support donor verification, grant reviews, audits and financial accountability. Procurement and Supply Chain Oversight Provide management oversight of procurement processes to ensure transparency, competition, cost-effectiveness and compliance with LPF policies and donor requirements. Ensure procurement planning is coordinated with approved budgets, programme work plans and operational needs. Review procurement plans, purchase requests, sourcing documentation and procurement recommendations in accordance with delegated authority. Ensure appropriate procurement methods, quotation requirements, evaluation procedures and approval thresholds are applied. Promote fair supplier selection, value for money and appropriate management of procurement-related conflicts of interest. Ensure procurement files contain complete documentation, including requests, quotations, evaluation records, approvals, purchase orders and delivery evidence, as applicable. Monitor procurement timelines and identify potential delays that could affect programme implementation. Oversee supplier registration, documentation and performance monitoring in collaboration with relevant personnel. Ensure that procurement commitments are supported by available budgets and properly recorded. Coordinate with Programme Management, Logistics and Finance to address procurement bottlenecks and strengthen supply chain efficiency. Logistics, Fleet and Asset Management Oversee logistics systems supporting programme implementation, field operations and organizational activities. Ensure effective management of organizational vehicles, equipment, office assets, communications equipment and other resources. Maintain appropriate asset registers, allocation records, movement documentation and disposal records. Ensure periodic physical verification of organizational assets and timely reconciliation with asset records. Oversee vehicle utilization, maintenance schedules, fuel consumption monitoring and associated documentation. Ensure that vehicle movements, driver assignments, maintenance activities and related expenses are managed in accordance with established procedures. Monitor the availability and condition of operational equipment and coordinate timely maintenance, repair or replacement. Ensure that asset transfers, losses, damage and disposals are appropriately documented, investigated where necessary and approved. Support the development and implementation of logistics procedures, inventory controls and asset management systems. Promote the responsible use, security and maintenance of organizational property across the head office and field locations. Administrative and Office Management Oversee administrative services necessary for the effective functioning of the head office and field offices. Ensure office facilities, utilities, communications, supplies and other essential administrative services are managed efficiently. Coordinate office lease administration, service agreements, maintenance arrangements and other approved operational commitments. Ensure administrative records, agreements, correspondence and supporting documents are appropriately maintained. Monitor administrative expenditure and identify opportunities to improve efficiency and reduce avoidable costs. Ensure that office supplies and consumables are procured, issued, monitored and replenished through approved procedures. Coordinate the maintenance of office equipment, furniture and facilities to support a safe and functional working environment. Support the development and implementation of administrative procedures, checklists and tracking tools. Ensure that administrative activities are coordinated with Finance, HR, Logistics and Programme Management. Promote effective use of organizational facilities and resources while maintaining appropriate controls and accountability. Internal Controls, Risk Management and Fraud Prevention Establish, implement and periodically review financial and operational controls to safeguard organizational resources. Identify financial, procurement, operational and administrative risks and recommend appropriate mitigation measures. Ensure compliance with approval procedures, authorization limits, segregation of duties and documentation requirements. Monitor adherence to financial and operational policies across the head office, field offices and project locations. Identify unusual transactions, irregular expenditure, control weaknesses and potential indicators of fraud or financial misconduct. Ensure concerns relating to suspected fraud, corruption, misappropriation, conflicts of interest or other serious misconduct are escalated through established reporting mechanisms. Support internal reviews and investigations within the scope of delegated responsibilities and applicable procedures. Maintain appropriate risk registers, control checklists and follow-up records where required. Coordinate the implementation of corrective and preventive actions arising from financial reviews, audits and management assessments. Promote an organizational culture of integrity, accountability, transparency and responsible decision-making. Audit Coordination and Compliance Reviews Coordinate the preparation of financial records and supporting documents required for internal and external audits, donor reviews and statutory examinations. Serve as a key focal point for financial documentation and audit coordination, as delegated by management. Ensure that requested financial information is accurate, complete, properly organized and submitted within agreed timelines. Coordinate responses to audit queries, management letters, donor observations and financial compliance findings. Work with relevant departments to identify the underlying causes of audit findings and develop appropriate corrective action plans. Monitor the implementation of agreed audit recommendations and report outstanding issues to management. Ensure that financial records, procurement files, asset documentation and other relevant evidence are maintained in accordance with applicable retention requirements. Support periodic financial and operational compliance checks to identify gaps before formal reviews. Promote timely resolution of documentation deficiencies, unreconciled balances and other control weaknesses. Maintain appropriate records of audit requests, findings, responses and corrective actions. Human Resources and Payroll Financial Coordination Work with Human Resources to ensure that personnel-related financial commitments are appropriately budgeted and recorded. Review payroll summaries and related financial schedules for budget alignment, completeness and appropriate authorization, while respecting the designated responsibilities of HR and Finance. Ensure that salary payments, approved allowances, pension contributions, statutory deductions and other authorized employment-related payments are accurately processed and recorded. Coordinate the financial aspects of staff cost allocation across projects in accordance with approved budgets and donor requirements. Ensure that relevant statutory payments and employment-related financial obligations are accounted for and settled within applicable deadlines. Support the reconciliation of payroll records, staff advances, benefit-related payments and other personnel costs with the accounting system. Work with HR to ensure that staff cost documentation supports accurate project charging and financial reporting. Maintain confidentiality of payroll and other sensitive financial information. Provide financial guidance on staffing budgets, personnel cost projections and the financial implications of workforce changes. Ensure that financial approvals and documentation requirements relating to personnel expenditure are followed consistently. Financial Systems, Procedures and Capacity Strengthening Develop, review and update financial and operational procedures, tools, templates and internal control systems in line with organizational needs. Ensure that financial management procedures are documented, communicated and consistently applied across relevant departments and field locations. Review existing systems and identify opportunities to improve accounting accuracy, reporting efficiency and operational accountability. Support the effective use of accounting software, budget monitoring tools, procurement trackers, asset registers and other relevant management systems. Promote accurate data entry, appropriate coding, timely reconciliations and consistent financial documentation. Provide guidance and capacity-strengthening support to finance, procurement, logistics and administrative personnel. Identify training needs and organize relevant learning activities on budgeting, donor compliance, financial controls, procurement and operational procedures. Support the standardization of financial and operational processes across projects and field offices. Monitor implementation of approved procedures and recommend improvements where weaknesses are identified. Promote continuous improvement, efficiency and accountability in financial and operational management. 13. Leadership, Team Management and Internal Coordination Provide technical leadership and supervision to finance, procurement, logistics and administrative personnel under the approved organizational structure. Set clear performance expectations, work priorities and accountability standards for supervised staff. Support staff development through coaching, performance feedback and identification of relevant capacity-building needs. Ensure effective coordination between Finance, Operations, Programme Management, Grants and Partnerships, MEAL and HR. Facilitate timely sharing of financial information, operational updates and compliance requirements with relevant teams. Support the resolution of financial and operational bottlenecks affecting programme delivery. Promote collaborative working relationships, clear communication and adherence to organizational procedures. Ensure that staff under supervision understand their responsibilities, reporting lines and delegated authority. Monitor team performance and address operational gaps through appropriate management action. Provide regular updates to the Country Director on financial performance, operational efficiency, key risks and required management decisions. Programme Support and Operational Planning Ensure that programme teams receive timely financial and operational support to implement approved activities. Participate in project start-up, implementation review, budget planning and close-out processes as required. Review operational requirements for proposed activities to ensure that adequate resources, procurement arrangements and administrative support are available. Work with Programme Management to anticipate operational needs, identify implementation constraints and develop practical solutions. Support the preparation of operational plans, procurement schedules, expenditure forecasts and resource requirements. Monitor the financial and operational implications of changes in programme scope, implementation schedules and staffing arrangements. Ensure that field offices receive appropriate financial and operational guidance and comply with established controls. Promote efficient resource allocation and value for money without compromising programme quality, safety or accountability. Support the development of practical solutions to operational challenges in hard-to-reach and resource-constrained locations. Contribute to organizational planning and decision-making through timely financial analysis and operational advice. Asset, Inventory and Stock Control Oversee appropriate inventory and stock management arrangements for organizational supplies, equipment and other controlled items. Ensure stock receipts, issues, transfers and balances are accurately documented and reconciled with inventory records. Monitor stock levels and coordinate replenishment in line with approved operational requirements. Ensure periodic physical stock counts and follow-up on discrepancies, damaged items, expired materials or unexplained losses. Promote appropriate storage, access controls and security arrangements for organizational property and supplies. Ensure that inventory records are maintained and accessible for management review, audit and donor verification. Coordinate with relevant programme and logistics personnel to address stock management gaps. Ensure that stock disposal, write-off or transfer is conducted only with appropriate authorization and documentation. Support the implementation of inventory tracking tools and standard operating procedures. Promote accountability and responsible use of organizational supplies and equipment. Safeguarding, Ethics and Responsible Resource Management Ensure that financial and operational processes support LPF\'s safeguarding, accountability and ethical standards. Promote compliance with LPF\'s Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA), anti-fraud and anti-corruption requirements. Ensure that relevant procurement and supplier management processes consider applicable safeguarding and ethical requirements. Report suspected fraud, corruption, exploitation, abuse or other serious misconduct through established organizational mechanisms. Ensure that financial and operational records are handled confidentially and shared only with authorized personnel. Promote transparent procurement, responsible resource allocation and fair treatment of suppliers and service providers. Ensure that organizational resources are used for authorized purposes and in accordance with approved budgets. Support appropriate risk management measures to protect staff, assets, communities and organizational resources. Promote gender equality, diversity, inclusion and respect for human rights in relevant management practices. Demonstrate integrity, impartiality, sound judgment and accountability in all financial and operational decisions. Financial and Operational Close-Out Coordinate financial and operational close-out activities for completed projects in collaboration with Programme Management, Grants and Partnerships and other relevant teams. Ensure that outstanding advances, supplier balances, financial commitments and other project obligations are appropriately reconciled and resolved. Support the preparation of final financial reports, expenditure schedules and supporting documentation required by donors. Ensure that project assets, equipment and supplies are accounted for and transferred, retained or disposed of in accordance with donor agreements and organizational procedures. Review outstanding procurement, logistics and administrative commitments and coordinate appropriate closure actions. Support the reconciliation of project budgets, accounting records and donor financial reports before final submission. Ensure that financial records and supporting documentation are properly archived in accordance with applicable requirements. Document lessons learned and recommend improvements to strengthen future financial and operational management. Coordinate the resolution of outstanding audit, compliance and documentation issues associated with project closure. Ensure that close-out activities are completed within agreed timelines and in accordance with contractual obligations. Other Responsibilities Participate in management meetings, strategic planning, risk reviews and organizational development processes as required. Provide professional advice to the Country Director on financial performance, operational efficiency, internal controls and resource management. Represent LPF at relevant financial, operational, audit and coordination meetings as delegated. Maintain up-to-date knowledge of financial management standards, donor regulations, procurement practices and relevant statutory requirements. Perform other reasonable finance and operations-related duties assigned by the Country Director or designated supervisor. KEY DELIVERABLES The successful candidate will be expected to contribute to: Accurate, timely and reliable financial records and management reports. Realistic organizational and project budgets aligned with approved activities and funding requirements. Regular budget-versus-actual analysis and timely reporting of significant variances. Effective cash flow planning, banking controls and timely bank reconciliations. Accurate donor financial reports and compliance with financial reporting deadlines. Improved adherence to donor financial conditions, expenditure eligibility rules and documentation requirements. Effective procurement planning, transparent purchasing processes and appropriate supplier documentation. Updated asset registers, inventory records and effective management of organizational property. Efficient office administration, logistics and operational support across relevant locations. Strong financial and operational controls, including appropriate segregation of duties and authorization procedures. Timely identification, escalation and resolution of financial and operational risks. Complete and well-organized audit documentation and effective follow-up on audit findings. Effective supervision and capacity strengthening of finance, procurement, logistics and administrative personnel. Improved coordination between Finance, Operations, Programme Management, Grants and Partnerships, MEAL and HR. Timely reconciliation and closure of project financial and operational obligations. Improved operational efficiency, value for money and responsible management of organizational resources. Consistent application of LPF policies, donor requirements and applicable statutory obligations. REQUIRED QUALIFICATIONS AND EXPERIENCE Minimum Qualifications Bachelor\'s degree in Accounting, Finance, Business Administration, Economics, Management or another relevant discipline. A Master\'s degree in Finance, Accounting, Business Administration or a related field is an added advantage. Professional accounting qualification such as ICAN, ACCA, ANAN or an equivalent recognized qualification is highly desirable. Minimum of 5 years of relevant professional experience in financial management, accounting, operations, administration or a related field, preferably within humanitarian, development or donor-funded organizations. Demonstrated experience in budget preparation, expenditure monitoring, financial reporting and cash flow management. Proven experience managing financial controls, accounting records, bank reconciliations and financial documentation. Experience supporting donor-funded projects and understanding donor financial compliance requirements. Demonstrated experience overseeing or coordinating procurement, logistics, asset management and administrative functions. Experience supporting financial audits, compliance reviews and implementation of audit recommendations. Experience developing or improving financial procedures, operational systems and internal controls. Strong analytical, numerical, organizational and problem-solving skills. Excellent report-writing, communication, coordination and interpersonal skills. Ability to manage competing priorities, multiple project budgets and strict reporting deadlines. Proficiency in Microsoft Excel and other relevant financial management or accounting applications. Demonstrated integrity, attention to detail and commitment to financial accountability. Desirable Experience Experience working with NGOs, INGOs, UN agencies or other humanitarian and development organizations. Experience managing financial and operational requirements for grants funded by institutional donors such as UNICEF, ECHO, NHF, FCDO, USAID or similar donors. Experience working in conflict-affected, hard-to-reach or resource-constrained environments. Experience overseeing finance, procurement, logistics and administration across multiple projects or field locations. Experience in project cost allocation, shared-cost methodologies, budget forecasting and financial risk management. Experience coordinating donor financial reports, external audits and grant close-out activities. Experience managing procurement processes, supplier relationships, fleet operations, inventory and fixed assets. Familiarity with Nigerian statutory financial obligations, applicable tax requirements, pension contributions and other relevant employment-related deductions. Experience developing financial management tools, procurement procedures, asset registers and operational tracking systems. Knowledge of internal control frameworks, fraud prevention and risk management practices. Familiarity with humanitarian principles, safeguarding, PSEA and accountability to affected populations. CORE COMPETENCIES The successful candidate should demonstrate: Strong financial management, accounting and budget oversight skills. Excellent financial analysis, forecasting and expenditure monitoring abilities. Strong understanding of donor financial compliance and grant management requirements. Effective cash flow, banking and treasury management. Knowledge of procurement, logistics, inventory and asset management systems. Strong internal control, risk management and fraud prevention awareness. Excellent analytical, numerical and problem-solving skills. Strong leadership, team management and staff development abilities. Excellent planning, organization and time management. Effective communication, coordination and stakeholder engagement skills. Attention to detail and commitment to accurate financial documentation. Ability to manage multiple priorities and meet strict deadlines. Strong judgment and sound decision-making under pressure. Commitment to transparency, accountability, integrity and value for money. Ability to work collaboratively across programme and support functions. Adaptability and resilience in challenging humanitarian environments. Commitment to continuous learning and organizational improvement.

a day ago

Grant And Partnership Manager

Lindii Peace Foundation (LPF)

Borno, nigeria

full-time

The Grant and Partnership Manager will be responsible for coordinating the full grant management cycle, including funding opportunity identification, proposal development, budget coordination, grant negotiations, agreement management, donor compliance, reporting and close-out. The role will also support the development and maintenance of strategic partnerships with institutional donors, UN agencies, international and national NGOs, government institutions, civil society organizations and other relevant stakeholders. The successful candidate will work closely with Programme Management, Finance, MEAL, Procurement, Logistics, Human Resources and other relevant teams to ensure that proposals are well-developed, grants are effectively managed, donor requirements are met and partnership commitments are fulfilled. The role requires strong grant management, proposal writing, partnership development, communication, analytical and negotiation skills, with the ability to manage multiple grants, competing deadlines and diverse stakeholder relationships in a complex humanitarian and development environment. The Grant and Partnership Manager will contribute to organizational sustainability by strengthening donor relationships, improving grant compliance, identifying funding opportunities, supporting resource mobilization and promoting effective collaboration with partners. This is an opportunity for a committed professional to strengthen LPF\'s funding base, institutional partnerships and capacity to deliver accountable, high-quality humanitarian and development programmes for vulnerable and crisis-affected populations. KEY RESPONSIBILITIES Grant Management and Oversight Coordinate the full grant management cycle, from funding opportunity identification and proposal development to implementation monitoring, reporting and close-out. Maintain an overview of active, prospective and completed grants, including their objectives, budgets, implementation periods, deliverables and reporting requirements. Ensure grant agreements, approved proposals, budgets, amendments and related documents are properly reviewed, documented and maintained. Develop and maintain a grant management calendar covering proposal deadlines, reporting dates, deliverables, agreement expiry dates and other key obligations. Ensure relevant teams understand grant requirements, implementation commitments and donor conditions. Monitor grant performance against approved objectives, milestones, budgets and contractual obligations. Identify implementation delays, grant management gaps and potential compliance issues, and coordinate appropriate corrective actions. Support programme teams in managing grant start-up, implementation, extensions, amendments, transitions and close-out. Ensure grant records are complete, accurate, organized and accessible to authorized personnel. Funding Opportunity Identification and Resource Mobilization Identify and monitor funding opportunities relevant to LPF\'s strategic priorities, technical expertise and programme areas. Conduct regular donor mapping and maintain an updated database of prospective donors, funding partners and relevant grant opportunities. Review donor calls for proposals, eligibility criteria, funding priorities, submission requirements and application deadlines. Assess funding opportunities in consultation with senior management and relevant programme teams. Prepare funding opportunity summaries and recommendations to support organizational decision-making. Coordinate the development and implementation of resource mobilization plans aligned with LPF\'s strategic objectives. Support the development of concept notes, expressions of interest, capability statements and other resource mobilization materials. Identify opportunities to diversify LPF\'s funding base and reduce overreliance on individual donors. Maintain a pipeline of prospective funding opportunities and track the progress of applications. Provide regular updates to management on funding prospects, submission outcomes and resource mobilization priorities. Proposal Development and Grant Applications Lead and coordinate the preparation of high-quality concept notes, proposals, expressions of interest and grant applications. Work with Programme Management and technical teams to develop clear programme designs, implementation approaches, results frameworks and activity plans. Coordinate the preparation of logical frameworks, theories of change, indicators, targets, implementation schedules and other proposal components. Work closely with Finance and programme teams to ensure that proposal budgets are realistic, complete and aligned with planned activities and donor requirements. Ensure proposals reflect identified community needs, contextual realities, organizational priorities and relevant technical standards. Coordinate inputs from Programme, MEAL, Finance, Procurement, Logistics, HR and other relevant functions. Review proposal documents for completeness, consistency, accuracy, compliance and alignment with donor guidelines before submission through the appropriate approval process. Ensure proposals clearly demonstrate LPF\'s organizational capacity, programme experience, implementation arrangements and anticipated results. Coordinate timely submission of complete applications in accordance with donor deadlines and submission procedures. Maintain an organized archive of submitted proposals, supporting documents, donor feedback and application outcomes. Donor Relationship Management and Engagement Develop and maintain professional relationships with existing and prospective donors. Serve as a key focal point for donor communication on grant development, partnership opportunities and related coordination matters, as delegated. Maintain regular communication with donors regarding funding opportunities, programme progress, reporting requirements and emerging priorities. Coordinate the preparation of donor briefings, organizational profiles, capability statements and other engagement materials. Support donor meetings, consultations, programme visits, review meetings and organizational presentations. Ensure donor enquiries and requests are addressed accurately and within agreed timelines. Coordinate the preparation of organizational updates and programme information for donor engagement. Identify opportunities to strengthen donor confidence through transparency, timely communication, compliance and evidence of programme results. Ensure donor commitments and external communications are consistent with approved organizational positions and delegated authority. Maintain appropriate records of donor correspondence, meetings, commitments and follow-up actions. Partnership Development and Management Identify, assess and develop partnerships with local and international NGOs, UN agencies, civil society organizations, government institutions, private sector entities and other relevant stakeholders. Support the development of partnership strategies aligned with LPF\'s mandate, programme priorities and organizational objectives. Coordinate partnership mapping and maintain an updated database of existing and prospective partners. Assess potential partnerships based on strategic alignment, technical capacity, organizational credibility, operational presence and relevant compliance considerations. Coordinate the development, review and documentation of partnership agreements, memoranda of understanding, letters of collaboration and other relevant instruments. Ensure partnership arrangements clearly define roles, responsibilities, deliverables, reporting obligations, timelines and accountability mechanisms. Maintain regular communication with partners to monitor commitments, address emerging issues and strengthen collaboration. Support joint programme design, proposal development and resource mobilization with relevant partners. Identify opportunities for consortium participation, joint implementation and complementary programming. Promote equitable, transparent and mutually beneficial partnerships that strengthen local capacity and programme impact. Partner Due Diligence and Compliance Coordinate partner due diligence processes in accordance with LPF policies, donor requirements and applicable procedures. Facilitate the review of partner registration documents, governance arrangements, organizational capacity, financial management systems and relevant policies. Coordinate partner capacity assessments and identify institutional, technical, financial and operational risks. Work with Finance, Programme Management and other relevant functions to assess partner management capacity and compliance readiness. Ensure required due diligence documentation, assessments, approvals and agreements are completed before partnership commitments are formalized. Maintain an updated record of partner assessments, compliance requirements, risk ratings and follow-up actions. Monitor partner compliance with contractual obligations, donor conditions, safeguarding requirements and applicable organizational standards. Identify and escalate concerns relating to fraud, mismanagement, conflicts of interest, safeguarding or other serious compliance risks. Support the development and monitoring of partner improvement plans where capacity gaps or compliance weaknesses are identified. Ensure partnership documentation and sensitive information are handled confidentially and shared only with authorized personnel. Donor Compliance and Risk Management Ensure grant implementation remains consistent with approved donor agreements, proposals, budgets and applicable donor regulations. Maintain an updated register of donor requirements, compliance obligations and key grant risks. Communicate relevant donor conditions and contractual obligations to programme and support teams. Monitor compliance with donor rules relating to eligible expenditure, procurement, visibility, reporting, documentation and other grant conditions. Work with Finance and Programme Management to identify and address potential compliance gaps. Support the interpretation of donor guidelines and provide practical guidance on grant-related requirements. Identify risks associated with grant implementation, partnership arrangements, reporting delays and funding changes. Coordinate timely escalation of significant compliance concerns to the appropriate management level. Support the implementation of corrective and preventive actions arising from compliance reviews, donor feedback and internal assessments. Promote a culture of transparency, accountability, ethical conduct and responsible grant management. Grant Budget Coordination and Financial Monitoring Work closely with Finance and programme teams during the preparation of grant budgets, budget narratives and financial forecasts. Ensure proposed budgets align with programme activities, implementation plans, staffing requirements and donor eligibility rules. Monitor grant budget utilization in coordination with Finance and relevant programme managers. Review budget performance information to identify variances, underutilization, overspending risks and potential implementation constraints. Coordinate the review and documentation of budget revisions, reallocations and other financial adjustments requiring donor approval. Ensure proposed budget changes are supported by appropriate justifications and processed through the required approval channels. Monitor financial reporting deadlines and coordinate timely provision of supporting information to donors. Support financial forecasting and resource planning for ongoing and prospective grants. Promote appropriate budget documentation, cost eligibility and value for money. Ensure grant-related financial information is handled accurately and in accordance with approved procedures. Grant Reporting and Documentation Coordinate the preparation and submission of timely, accurate and complete narrative donor reports. Maintain a reporting calendar covering interim reports, final reports, financial reports, progress updates and other grant deliverables. Obtain and consolidate programme information, monitoring data, financial updates and supporting evidence from relevant teams. Work with Programme Management and MEAL to ensure reported achievements are consistent with approved indicators, targets and available evidence. Coordinate with Finance to ensure narrative and financial reporting are aligned. Review reports for accuracy, consistency, completeness and compliance with donor templates and reporting requirements. Ensure implementation challenges, deviations, lessons learned and corrective actions are appropriately documented. Maintain an organized grant filing system, including approved proposals, agreements, correspondence, reports, amendments and supporting documents. Ensure reporting obligations are completed within donor-approved timelines. Track donor feedback and follow up on outstanding reporting issues or requests for clarification. Internal Coordination and Cross-Functional Collaboration Maintain effective coordination with Programme Management, Finance, MEAL, Procurement, Logistics, HR, Administration and other relevant functions. Communicate grant opportunities, donor conditions, reporting deadlines and compliance obligations to relevant teams. Coordinate internal planning meetings and grant review sessions as required. Ensure programme and support teams provide timely inputs for proposals, budgets, reports and donor requests. Support the development of internal grant management procedures, tools, templates and tracking systems. Promote clear accountability for grant deliverables and timely resolution of implementation bottlenecks. Work with relevant departments to ensure proposed commitments are operationally feasible and adequately resourced. Provide management with regular updates on grant performance, funding prospects, partnership development and compliance issues. Partnership Performance and Capacity Strengthening Monitor partnership performance against agreed objectives, deliverables, implementation schedules and reporting requirements. Coordinate periodic partnership reviews and document progress, challenges and agreed actions. Identify partner capacity gaps and facilitate appropriate capacity-strengthening support in collaboration with relevant LPF teams. Support partners to understand applicable donor requirements, reporting procedures, safeguarding obligations and accountability standards. Promote appropriate sharing of tools, guidance, lessons learned and good practices among partners. Monitor implementation of agreed partner improvement actions and follow up on outstanding issues. Support constructive resolution of partnership challenges and escalate significant concerns where necessary. Encourage partnerships that strengthen local ownership, institutional capacity and sustainable programme outcomes. Programme Quality, Accountability and Learning Ensure grant proposals and partnership arrangements incorporate appropriate quality standards, accountability mechanisms and measurable results. Work with Programme Management and MEAL to ensure grant commitments are supported by appropriate monitoring and learning arrangements. Promote the use of programme evidence, assessments, evaluations and lessons learned in proposal development and grant management. Support the documentation of programme achievements, good practices and lessons for donor engagement and resource mobilization. Ensure donor visibility and communication requirements are appropriately integrated into approved grant activities. Support the identification of opportunities for programme improvement and future funding. Promote accountability to affected populations and ensure relevant commitments are reflected in programme and partnership arrangements. Safeguarding, PSEA and Ethical Partnership Management Ensure safeguarding and protection requirements are appropriately reflected in grant proposals, partnership agreements and implementation arrangements. Promote compliance with LPF\'s safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), child protection and Code of Conduct requirements. Ensure relevant partners understand their safeguarding responsibilities and applicable reporting obligations. Support the identification and mitigation of safeguarding risks associated with proposed and ongoing partnerships. Ensure due diligence and partnership monitoring processes consider relevant safeguarding and misconduct risks. Report safeguarding, exploitation, abuse, fraud or other serious misconduct concerns through established organizational mechanisms. Promote ethical conduct, transparency, confidentiality and responsible management of donor and partner relationships. Ensure partnership arrangements do not compromise the safety, dignity or rights of affected populations. Audit Support, Grant Review and Close-Out Support internal and external audits, donor reviews, grant verification exercises and compliance assessments. Ensure grant and partnership records are complete, accurate and accessible to authorized reviewers. Coordinate responses to audit findings, donor observations and grant review recommendations. Monitor implementation of agreed corrective actions and maintain appropriate records of follow-up. Coordinate the completion of final narrative reports, supporting documents and other grant close-out requirements. Support the review and closure of partnership agreements in accordance with contractual obligations. Ensure outstanding grant commitments, financial matters, deliverables and compliance issues are appropriately addressed before closure. Document lessons learned and recommendations to strengthen future grant management and partnership performance. Other Responsibilities Participate in management meetings, strategic planning and organizational development processes as required. Provide professional advice to senior management on funding opportunities, grant compliance, donor engagement and partnership development. Represent LPF at relevant donor, partner and coordination meetings as delegated. Maintain professional knowledge of donor funding trends, grant management practices and humanitarian partnership standards. Perform other reasonable grant and partnership-related duties assigned by the Country Director or designated supervisor. KEY DELIVERABLES The successful candidate will be expected to contribute to: Effective coordination of the full grant management cycle. An updated funding opportunity pipeline and donor mapping database. Timely submission of high-quality concept notes, proposals and grant applications. Strong donor relationships and improved organizational visibility among prospective funding partners. Effective development, documentation and management of strategic partnerships. Completed partner due diligence assessments and appropriate monitoring of partnership risks. Timely and accurate donor narrative reports and supporting documentation. Effective monitoring of grant deliverables, deadlines, budgets and compliance obligations. Improved coordination between programme and support functions on grant-related requirements. Strong grant documentation, tracking systems and reporting calendars. Timely identification and resolution of grant compliance risks and reporting gaps. Effective partner performance monitoring and capacity-strengthening support. Appropriate integration of safeguarding, accountability and ethical standards into grant and partnership arrangements. Successful completion of grant reviews, audits, corrective actions and close-out processes. Improved resource mobilization efforts and contribution to organizational funding sustainability. REQUIRED QUALIFICATIONS AND EXPERIENCE Minimum Qualifications Bachelor\'s degree in International Development, Development Studies, Project Management, Business Administration, Public Administration, Social Sciences, International Relations or another relevant field. A Master\'s degree in a relevant discipline is an added advantage. Professional certification or training in grant management, project management, fundraising or a related field is desirable. Minimum of 5 years of relevant professional experience in grant management, partnership development, resource mobilization or donor-funded programme coordination. Demonstrated experience coordinating grant applications, proposals, donor reporting and grant compliance processes. Experience working with institutional donors and understanding donor rules, contractual obligations and reporting requirements. Demonstrated experience coordinating inputs from programme, finance, MEAL and other support functions. Experience supporting partnership development, partner assessments, due diligence and agreement management. Experience working with grant budgets, financial forecasts, budget revisions and expenditure monitoring. Strong proposal-writing, report-writing, editing and documentation skills. Strong organizational, analytical, planning and problem-solving abilities. Excellent communication, coordination, negotiation and relationship-management skills. Ability to manage multiple deadlines, funding opportunities and stakeholder requirements simultaneously. Desirable Experience Experience working with NGOs, INGOs, UN agencies or other humanitarian and development organizations. Experience managing grants funded by institutional donors such as UNICEF, ECHO, NHF, FCDO, USAID or similar donors. Experience working in conflict-affected, hard-to-reach or resource-constrained environments. Experience in resource mobilization, donor mapping, funding pipeline management and proposal development. Experience coordinating partnerships with local NGOs, international organizations, government institutions and community-based organizations. Experience in consortium development, joint proposals and collaborative programme implementation. Experience conducting organizational capacity assessments and partner due diligence. Experience supporting donor visits, grant audits, compliance reviews and programme evaluations. Familiarity with humanitarian principles, accountability to affected populations, safeguarding and localization approaches. Experience developing grant management tools, tracking systems, reporting calendars and internal procedures. CORE COMPETENCIES The successful candidate should demonstrate: Strong grant management and donor compliance skills. Excellent proposal development and report-writing abilities. Strong partnership development and relationship-management skills. Resource mobilization and funding opportunity analysis. Strategic thinking and effective planning. Strong analytical, research and problem-solving skills. Budget monitoring and financial management awareness. Excellent communication, negotiation and influencing skills. Strong coordination and stakeholder engagement abilities. Attention to detail and commitment to accurate documentation. Ability to manage competing priorities and strict deadlines. Strong organizational skills and effective follow-up. Ability to work collaboratively across programme and support functions. Results orientation, accountability and sound judgment. Commitment to ethical partnership management and transparency. Understanding of safeguarding, PSEA, protection, gender and inclusion principles. Integrity, confidentiality and professional conduct. Adaptability and resilience in challenging humanitarian environments. Commitment to continuous learning and organizational improvement.

a day ago

Health Program Manager

Lindii Peace Foundation (LPF)

Borno, nigeria

full-time

The Health Programme Manager will be responsible for ensuring that health interventions are appropriately planned, implemented, monitored and reported in line with approved programme objectives, donor requirements, national health guidelines, humanitarian principles and applicable technical standards. The successful candidate will oversee health programme implementation, support the delivery of quality and accessible health services, supervise health personnel and work closely with relevant technical teams and support functions to ensure effective programme performance. The role will also involve monitoring health outcomes, strengthening service delivery systems, promoting infection prevention and control, ensuring appropriate management of medical supplies and supporting evidence-based decision-making. The Health Programme Manager will work closely with the Programme Management, MEAL, Finance, Procurement, Logistics, Human Resources and Administration teams, as well as government health authorities, health partners and community stakeholders, to ensure coordinated and accountable health programming. The role requires strong health programme management, technical coordination, leadership, analytical and problem-solving skills, with the ability to manage competing priorities in a complex humanitarian and development environment. This is an opportunity for a committed health professional to contribute to improved health outcomes, quality service delivery and equitable access to essential healthcare for vulnerable and crisis-affected populations. KEY RESPONSIBILITIES Health Programme Leadership and Management Provide overall technical and managerial leadership for assigned health programmes and projects. Ensure health interventions are implemented in accordance with approved proposals, project documents, workplans, budgets and results frameworks. Translate programme objectives into practical implementation plans, operational priorities and measurable results. Lead health programme planning, implementation, monitoring, review and close-out processes. Ensure health activities are delivered within agreed timelines, approved budgets and established quality standards. Coordinate health programme teams across assigned implementation locations and supported health facilities. Identify implementation challenges and ensure timely corrective action. Promote a results-oriented, accountable and quality-focused approach to health service delivery. Technical Oversight and Quality of Health Services Provide technical oversight of health interventions to ensure compliance with applicable national health guidelines, clinical protocols and recognized humanitarian health standards. Support the delivery of safe, accessible, equitable and patient-centred healthcare services. Ensure health activities respond to identified community needs and the prevailing health context. Monitor the quality of services delivered at supported health facilities and through community-based interventions. Work with relevant health professionals to identify and address gaps in clinical practice, service delivery and patient care. Promote adherence to infection prevention and control standards, patient safety procedures and appropriate clinical documentation. Support the integration of relevant health services, including primary healthcare, maternal and child health, reproductive health and communicable disease prevention, where included in approved project activities. Identify opportunities to strengthen health service delivery and recommend practical improvements. Support the application of evidence-based approaches and continuous quality improvement across health interventions. Health Programme Planning and Implementation Develop and regularly review health programme workplans, activity schedules and implementation strategies. Coordinate the timely commencement and delivery of planned health activities. Ensure health teams understand programme objectives, indicators, targets, deliverables and implementation requirements. Monitor implementation progress against approved plans and agreed milestones. Coordinate health facility support, outreach activities and community-based interventions in line with approved programme designs. Ensure appropriate staffing, supplies, equipment and logistical arrangements are available to support implementation. Identify service delivery gaps, implementation delays and emerging health needs, and develop appropriate responses. Support programme adaptation in response to changes in the health situation, operational constraints and community priorities. Health Programme Monitoring, Evaluation and Reporting Work closely with the MEAL team to monitor health programme performance against approved indicators and targets. Ensure health teams maintain accurate, complete and timely service delivery records and programme data. Review health service statistics and performance reports to identify trends, service gaps and areas requiring improvement. Support routine data verification, data quality assessments and monitoring visits to health facilities and implementation sites. Ensure health programme information is used to guide operational decisions and improve service delivery. Coordinate the preparation of timely, accurate and evidence-based health programme reports. Document programme achievements, implementation challenges, lessons learned and corrective actions. Support health assessments, programme reviews, evaluations and learning activities. Ensure that health information is handled confidentially and shared only through authorized channels. Health Team Leadership and Capacity Building Provide leadership, technical guidance and supervision to assigned health programme personnel. Clarify staff roles, responsibilities, performance expectations and reporting arrangements. Coordinate with Human Resources on recruitment, onboarding, deployment and performance management of health personnel. Identify technical and professional development needs among health staff. Organize or facilitate appropriate training, mentoring, coaching and supportive supervision. Promote adherence to professional codes of conduct, clinical standards, organizational policies and safeguarding requirements. Address performance gaps and support appropriate improvement measures in coordination with HR and relevant supervisors. Promote teamwork, accountability, respectful communication and a supportive working environment. Encourage continuous professional development and the sharing of good practices among health teams. Health Commodities, Medical Supplies and Equipment Coordinate with Procurement, Logistics and Pharmacy personnel to identify and plan health commodity, medical supply and equipment requirements. Monitor the availability of essential medicines, medical consumables, equipment and other approved health supplies. Support appropriate forecasting, quantification and timely replenishment of health commodities in coordination with responsible technical and supply chain personnel. Ensure health teams follow approved procedures for the receipt, storage, distribution and documentation of medical supplies. Monitor stock availability and identify potential shortages, overstocking, expiry risks or supply disruptions. Promote appropriate use, accountability and maintenance of medical equipment and health programme assets. Ensure that procurement and distribution requirements are communicated in advance to relevant support functions. Escalate supply chain issues that may affect continuity or quality of health services. Health Programme Budget and Financial Management Work closely with Finance to monitor health programme budgets, expenditure and resource utilization. Review programme expenditure against approved budgets and implementation plans. Monitor budget utilization, expenditure trends, forecasts and potential variances. Support the preparation and revision of health programme budgets in coordination with Finance and relevant programme personnel. Identify financial risks that may affect programme implementation and recommend appropriate corrective action. Ensure health programme activities are implemented in line with approved financial controls and donor requirements. Promote cost-effective resource utilization and value for money without compromising service quality. Ensure programme expenditures are supported by appropriate documentation and linked to approved activities. Donor Compliance, Grant Management and Programme Reporting Ensure health programme implementation remains consistent with approved donor agreements, project objectives and reporting requirements. Work closely with the Partnership and Grants team to monitor grant deliverables, milestones and compliance obligations. Ensure health programme teams understand relevant donor conditions, indicators and documentation requirements. Provide accurate programme information, activity updates and supporting evidence for donor and management reports. Support donor monitoring visits, health programme assessments, audits and review exercises. Identify potential compliance risks and escalate them through established organizational channels. Contribute to grant amendments, extensions, budget revisions and programme close-out processes where required. Ensure health programme documentation is complete, organized and accessible to authorized reviewers. Coordination and Stakeholder Engagement Establish and maintain constructive working relationships with relevant government health authorities, health facility managers, UN agencies, NGOs, health partners and community structures. Represent LPF at health coordination meetings, technical working groups and other relevant forums as delegated. Coordinate with relevant ministries, departments and agencies to support alignment with applicable health policies, standards and priorities. Participate in joint assessments, field visits, technical discussions and programme coordination meetings. Promote collaboration between health teams and other relevant programme sectors to support integrated service delivery. Maintain professional communication with implementing partners, service providers and community representatives. Ensure external commitments and representations are made within delegated authority. Community Engagement and Accountability Promote meaningful community participation in health programme planning, implementation and review. Ensure health interventions are responsive to the needs, priorities and concerns of affected populations. Support appropriate feedback, complaints and response mechanisms for health programme beneficiaries. Ensure community feedback is documented, reviewed and used to improve service delivery. Promote dignity, inclusion, non-discrimination and equitable access to health services. Support community health education, awareness and engagement activities where included in approved programmes. Ensure health personnel communicate respectfully and appropriately with patients, caregivers and community members. Promote accountability to affected populations throughout the health programme cycle. Safeguarding, Protection and Patient Safety Ensure safeguarding principles are integrated into health programme planning, implementation and service delivery. Promote compliance with LPF\'s safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), child protection and Code of Conduct requirements. Ensure health activities are implemented in ways that protect the dignity, safety, privacy and rights of patients and community members. Promote appropriate patient confidentiality, informed consent and responsible handling of sensitive health information. Support identification and mitigation of safeguarding and protection risks associated with health interventions. Ensure health personnel understand their responsibilities for reporting safeguarding concerns, abuse, exploitation and other serious misconduct through established mechanisms. Promote infection prevention and control, patient safety and appropriate clinical risk management. Ensure health services are delivered without discrimination and with due regard for vulnerable individuals and groups. Risk Management and Emergency Health Response Identify operational, technical, financial, security and contextual risks that may affect health programme delivery. Work with relevant teams to develop and implement appropriate risk mitigation measures. Monitor changes in the operating environment and emerging public health concerns that may affect programme priorities. Support health needs assessments, rapid response planning and appropriate adaptation of interventions during emergencies. Coordinate health programme responses to outbreaks, disease-related emergencies and other humanitarian needs within LPF\'s mandate and available resources. Ensure emergency health activities comply with applicable technical standards and humanitarian principles. Support contingency planning and continuity of essential health services during operational disruptions. Escalate significant risks and emerging health threats to the appropriate management and technical authorities. Programme Design, Assessments and Learning Participate in health needs assessments, situational analyses and identification of priority health needs. Contribute to the development of concept notes, proposals, workplans, budgets, indicators and other health programme documents. Identify opportunities to improve health service coverage, quality and operational effectiveness. Provide technical information and programme evidence to support resource mobilization and proposal development. Promote the use of lessons learned, assessment findings and evaluation recommendations in programme design. Support the development of contextually appropriate and integrated health interventions. Encourage continuous learning, documentation of good practices and improvement of health programme approaches. Audit, Programme Review and Close-Out Support internal and external audits, donor monitoring exercises and health programme reviews. Ensure programme records, service delivery evidence and supporting documentation are maintained appropriately. Coordinate responses to programme findings and recommendations with relevant teams. Monitor implementation of agreed corrective actions. Support completion of programme deliverables, reports, asset documentation and other close-out requirements. Coordinate programme handover and transition arrangements where required. Document lessons learned and recommendations for future health programming. Other Responsibilities Participate in management meetings and organizational planning processes as required. Provide health programme updates, technical advice and recommendations to the designated supervisor and senior management. Undertake field visits, health facility monitoring and programme support missions as required. Maintain professional knowledge of relevant health policies, humanitarian standards and emerging public health practices. Perform other reasonable health programme-related duties assigned by the Country Director or designated supervisor. KEY DELIVERABLES The successful candidate will be expected to contribute to: Effective planning, coordination and implementation of assigned health programmes. Achievement of approved health programme targets, outputs and outcomes. Improved quality, accessibility and continuity of supported health services. Timely preparation of health programme workplans, reports and implementation updates. Effective monitoring of programme budgets and appropriate use of resources. Accurate health programme data, documentation and evidence-based decision-making. Strong technical coordination and performance of health programme teams. Effective management and monitoring of essential medical supplies and equipment. Compliance with donor agreements, applicable health standards and organizational policies. Constructive engagement with government authorities, health partners and communities. Meaningful community participation and accountability to affected populations. Effective integration of safeguarding, protection, patient safety, gender and inclusion principles. Timely identification and management of programme risks and implementation challenges. Appropriate adaptation of health interventions to changing humanitarian and public health needs. Completion of required programme reviews, handovers and close-out activities. REQUIRED QUALIFICATIONS AND EXPERIENCE Minimum Qualifications Bachelor\'s degree in Medicine, Public Health, , Health Administration, Health Management or another relevant health-related field. A Master\'s degree in Public Health, Health Management, International Health or a related discipline is an added advantage. Relevant professional registration and a valid practising licence where required for the candidate\'s professional discipline. Minimum of 5 years of relevant professional experience in health programme management, health service delivery or public health programming. Demonstrated experience coordinating and managing health programmes or projects from planning through implementation, monitoring, reporting and close-out. Experience supervising health personnel and coordinating multidisciplinary teams. Experience working with health programme budgets, expenditure monitoring and resource planning. Experience working with donor-funded health programmes and understanding donor compliance requirements. Experience working with MEAL teams, health indicators, service delivery data and programme performance reporting. Demonstrated understanding of relevant health service delivery standards, clinical quality assurance and infection prevention and control. Strong report-writing, documentation, communication and coordination skills. Strong organizational, analytical and problem-solving abilities. Desirable Experience Experience working with NGOs, INGOs, UN agencies or other humanitarian and development organizations. Experience managing health programmes funded by institutional donors such as UNICEF, ECHO, NHF, FCDO, USAID or similar donors. Experience working in conflict-affected, hard-to-reach or resource-constrained environments. Experience supporting primary healthcare, maternal and child health, reproductive health, communicable disease prevention or other relevant health interventions. Experience coordinating with government health authorities, health facilities, UN agencies, NGOs and local partners. Experience in emergency health response, rapid health assessments and public health interventions. Experience in health programme design, proposal development, budget preparation and resource mobilization. Experience with health information systems, programme evaluations, data quality assessments and continuous quality improvement. Experience supporting health commodity forecasting, medical supply management and coordination with procurement and logistics teams. CORE COMPETENCIES The successful candidate should demonstrate: Strong health programme and project management skills. Technical understanding of health service delivery and public health programming. Strategic thinking, planning and organizational skills. Strong leadership, supervision and people-management skills. Ability to manage multiple projects and competing priorities. Strong analytical, critical-thinking and problem-solving skills. Results orientation, accountability and attention to detail. Strong report-writing, documentation and data interpretation skills. Budget monitoring and financial management awareness. Understanding of donor compliance and health programme standards. Evidence-based decision-making and commitment to programme quality. Strong stakeholder engagement, coordination and negotiation skills. Effective communication and interpersonal skills. Ability to work collaboratively across programme and support functions. Commitment to accountability to affected populations and community participation. Commitment to safeguarding, PSEA, patient safety, protection, gender and inclusion. Ability to work under pressure and in challenging humanitarian environments. Integrity, professionalism, confidentiality and sound judgment. Adaptability, resilience and commitment to continuous learning.

a day ago

Country Director

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