Regional Logistician & Administrative Coordinator Mennonite Central Committee
full-time
Mennonite Central Committee (MCC) is a worldwide ministry of Anabaptist churches, that shares God’s love and compassion for all in the name of Christ by responding to basic human needs and working for peace and justice. MCC envisions communities worldwide in right relationship with God, one another and creation. Position Title: Regional Logistician & Administrative CoordinatorReporting to: Area Directors for East Africa & SahelLocation: Nairobi, KenyaEmployment Type: One-year renewable contract Annual Gross Salary: KES 1,861,524 - 2,047,676, commensurate with experience and within the established salary bandStart Date: Tentatively 15 January 2026 Job Synopsis: The Regional Logistician & Administrative Coordinator manages the logistical, administrative, and communication operations of the Area Directors' office, working closely with the six country program offices in the East Africa & Sahel region. The role coordinates travel, accommodation, transportation, medical support, and other logistics for regional staff visiting Kenya for meetings, medical care, training, or site visits, and oversees the regional apartment, including guest bookings and hospitality arrangements. The position serves as a key coordination point for the Area Directors by supporting correspondence management, procurement of goods and services, and the organization of regional meetings and events. The role also supports regional finance operations by assisting with invoice processing, payment tracking, maintaining financial records and supporting documentation, contributing to budget monitoring and reconciliations, and preparing finance-related reports and audit documentation in collaboration with the Regional Finance Coordinator. Responsibilities: Regional Coordination Plan and organize the logistics for the annual YAMEN Orientation for all global YAMENers; identify the venue, serve as the main point of contact, ensure all participants arrive and depart well, and work with CPCs to ensure participants' needs are met. Organize and coordinate regional events such as orientations, Rep Gatherings, and meetings, including logistical arrangements and venue bookings. Manage Regional Board meetings, ensuring the board meets as required, bringing items to the agenda, tracking action items and outcomes, and coordinating any required follow-up. Accompany donors on country visits when Area Directors are unavailable, ensuring the country office is prepared and all details are handled. Represent the Area Directors in-country when needed, especially during times of office transition, serving as a listening ear, observing operations, and providing feedback to the Area Directors on how systems can be improved. Logistics & Communication Facilitate the scheduling of travel and meetings for the Area Directors, identifying important upcoming events and overseeing necessary preparations. Arrange transportation, accommodation, and other travel logistics for the Area Directors, ensuring smooth and efficient travel experiences and maintaining regular communication throughout. Manage the Regional Apartment, maintaining a schedule of visitors and coordinating cooking and cleaning arrangements for guests as needed. Communicate with hotels and other service providers to confirm reservations and address any concerns or challenges that may arise. Maintain smooth communication between the Area Directors and relevant stakeholders. Organize meetings (in person and virtually) as required by the Area Directors, including coordinating logistics, preparing and distributing meeting materials, and recording and distributing minutes. Work with the Area Directors to connect and resource MCC's Africa program offices, including maintaining current program resource materials, procedural manuals, and related documentation. Collaborate with planning committees to ensure the successful execution of events while adhering to timelines and budgets. Support the preparation of reports, presentations, and other documents through formatting, proofreading, and translation between English and French. Assist in managing databases and information systems, ensuring data integrity and accessibility for relevant stakeholders. Monitor incoming communications and prioritize urgent messages or requests requiring the Area Directors' attention. Relay important information promptly and accurately to ensure timely response and action. Foster effective communication and collaboration between the Area Directors and diverse stakeholders, including government officials, public entities, and community members. Provide cultural insights and guidance to enhance interactions and relationships in multicultural settings. Identify areas for process improvement in logistical and communication support services and propose innovative solutions to enhance efficiency and effectiveness. Seek feedback from stakeholders and incorporate suggestions for optimizing support mechanisms. Uphold professional standards in all communications and interactions, representing MCC in a positive and professional manner. Represent the region on various committees and working groups. Planning, Learning, and Disaster Response (PLDR) Collaboration Assist with reporting requirements for the Planning, Learning, and Disaster Response (PLDR) Department, Communications, and other parts of the MCC system. Obtain quotations from consultants conducting country program reviews and work with HR to maintain and update the consultant pool. Compile Annual Plans and Annual Reports for review by the Area Directors. Track projects across the East Africa & Sahel region, maintaining a database of ongoing projects and working closely with the Area Directors to identify projects nearing completion and support renewal planning. Regional Connecting People's Coordination Communicate logistics for YAMEN Orientation and Re-entry, ensuring participants have the required visas, are aware of travel requirements, and receive the necessary logistical support. Identify the needs of different YAMEN cohorts while in service, including follow-up training sessions, and coordinate such trainings with MCC staff and external service providers or counsellors. Review qualifications and rates and share recommendations with the Area Directors for approval. Handle confidential information with discretion and ensure compliance with data protection regulations and organizational policies. Support CPCs and Representatives in ensuring policies are implemented fairly and consistently. Assist with policy interpretation for workers in consultation with Representatives, Human Resources, and relevant program coordinators. Connect with alumni to generate interest for GSL applicants, especially in countries where there is no MCC office. Administrative Support Manage administrative tasks, including Microsoft Office administration, filing, invoice processing, expense claims, report preparation, and financial documentation related to the Area Directors' activities. Support communication and information sharing with English- and French-speaking stakeholders through interpretation, translation, or coordination of language support as needed. Assist with managing shared regional documents and ensure they are readily accessible when needed. Maintain organized filing systems for documents, reports, and other administrative records, both electronically and in hard copy. Assist the EAS HR Coordinator and Country Representatives with talent acquisition activities as needed. Finance Support Support finance and accounting activities under the guidance of the Regional Finance Coordinator. Assist with invoice processing, payment tracking, and maintaining supporting documentation. Maintain accurate financial records, filing systems, and document retention processes. Support budget monitoring, expenditure tracking, and account reconciliations as assigned. Assist with finance-related reporting, audit preparation, and compliance documentation. Coordinate with vendors, staff, and finance personnel to ensure timely processing of payments and resolution of finance-related queries. Perform any other duties and responsibilities as may be assigned from time to time within the scope of the role. Qualifications: All MCC workers are expected to exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking. An invitation to an assignment is contingent on the successful completion of a criminal background check. Required Qualifications Legally eligible to work in Kenya Bachelor's degree or diploma in Project Management, Business Administration, Education, Commerce, Accounting, Finance, or a related field. Minimum of three (3) years' experience in administration, logistics, office operations, finance support, or a related role, preferably within an international non-governmental organization (INGO). Fluent in English, with excellent verbal and written communication skills and the ability to foster positive relationships and open communication both in person and electronically. Strong interpersonal skills, with the ability to interact confidently and effectively with diverse stakeholders, including international individuals, government officials, vendors, and members of the public. Ability to represent MCC in a professional and welcoming manner. Highly organized, with proficiency in narrative documentation, data entry, spreadsheets, Microsoft Office applications, and PowerPoint presentations. Ability to work independently, proactively resolve issues, and handle confidential information with professionalism and discretion. Open to feedback, adaptable, and committed to continuous learning. Willing and available to work overtime, particularly before and during meetings and events. Willing and able to travel locally and internationally as required. Strong relational skills, including the ability to build and maintain positive working relationships, collaborate effectively with MCC teams and partners, and mentor young adults. Demonstrated cross-cultural awareness and competence, with the ability to support cross-cultural adaptation and engagement. Ability to provide worker care by demonstrating empathy, maintaining confidentiality, and encouraging healthy self-care practices among participants. Ability to work effectively in diverse and changing situations and to respond appropriately to participant emergencies with support from the Area Directors. Strong planning, coordination, and organizational skills, ensuring efficient use of resources and timely achievement of objectives. Preferred Qualifications French language skills, including the ability to communicate, translate, and interpret in professional settings. CPA Part I-III or equivalent accounting training. Experience supporting regional or multi-country operations. Experience coordinating regional events, travel arrangements, and international logistics.