Administrative

Administrative Assistant At Ehealth4everyone

eHealth4everyone·Oyo, nigeria·Full Time·Onsite
AdministrativeFull TimeOnsite
-

Description

  • We are looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office personnel.
  • The office administrator's role will include working closely with all teams by handling clerical duties, asset/inventory management, vendor engagement, procurement, support staff management as well as front desk management.
  • In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Responsibilities

  • Customer service role.
  • Front desk management.
  • Carrying out other clerical duties such as preparing documents, including office correspondence, memos, resumes, and presentations.
  • Performing bookkeeping tasks such as invoicing.
  • Maintaining general office files, including vendor files, and other files related to the company's operations.
  • Support staff supervision.
  • Purchasing office supplies, equipment, and furniture.
  • Overseeing the maintenance of office facilities, and equipment.
  • Event planning.
  • Has some experience in supervising a building project.
  • Performing other relevant duties when needed.

Qualification and Skills

  • Bachelor's degree in Business Administration, management or related field.
  • Minimum of three (3) years experience in a related role.
  • Legal Background
  • Ability to multitask and prioritize tasks.
  • Negotiation skills.
  • People/project management.
  • Attention to details.

Key skills

BA/BSc/HND
Apply Now

At a glance

Company

eHealth4everyone

Location

Oyo, nigeria

Employment

Full Time

Experience

Valid until

Not specified

Created

June 3, 2026

More opportunities

Similar roles you might like

Administrative Assistant At Zodel Biotec Ltd

Zodel Biotec Ltd

Lagos, nigeria

full-time

Requirements Interested candidates should possess relevant qualifications

16 hours ago

Executive Assistant Legal & Administration At Domeo Resources International (dri)

Domeo Resources International (DRI)

Abuja , Abia, nigeria

full-time

Reports to: Group Managing Director / Group CEO Direct Reports: Administrative Assistants, Office Support Staff and other personnel assigned to the Executive Office, where applicable Main Function The Executive Assistant - Legal & Administration provides high-level executive, legal administrative and corporate support to the Group Managing Director/Group CEO. The role is responsible for managing executive office activities, coordinating meetings and correspondence, maintaining confidential corporate records, supporting legal and contractual documentation, monitoring statutory and regulatory requirements, and ensuring timely follow-up on decisions and actions arising from Management and Board meetings. The role will support the administration of the Group and its subsidiaries, including businesses operating across Hospitality and Real Estate, and will liaise with internal departments, subsidiary management teams, external legal counsel, government agencies, regulatory bodies, consultants, clients and other stakeholders as required. The Executive Assistant will ensure that the Executive Office operates efficiently, confidential matters are properly handled, legal and administrative documentation is well organised, and assigned actions are followed through to completion. Role Responsibilities Executive Office Support Provide comprehensive administrative and executive support to the Group Managing Director/Group CEO. Manage the Executive\'s calendar, appointments, meetings and engagements. Coordinate daily schedules and ensure timely communication of appointments and commitments. Prepare meeting schedules, agendas, briefing notes and supporting documents. Screen and coordinate correspondence, requests and communications directed to the Executive Office. Maintain an organised filing and follow-up system for executive matters. Assist with travel arrangements, accommodation and itineraries where required. Ensure the Executive is adequately prepared for meetings and engagements. Legal Administrative Support Provide administrative support in the coordination of legal matters affecting the Group and its subsidiaries. Maintain records of legal documents, agreements, contracts, notices, licences and regulatory correspondence. Coordinate the review and execution of legal documents with internal and external legal advisers. Maintain a register of contracts and agreements across the Group. Monitor expiry dates, renewal dates and key obligations under important contracts. Track outstanding legal matters and ensure appropriate follow-up. Assist in preparing documents required by the Group\'s lawyers and external legal counsel. Ensure legal documents are properly stored, indexed and accessible to authorised personnel. Contract and Agreement Administration Maintain a central database of Group contracts and agreements. Track contract commencement dates, expiry dates, renewal periods and key obligations. Follow up with relevant departments on contracts requiring renewal, review or action. Coordinate the circulation of agreements for review and approval. Maintain executed copies of contracts and supporting documentation. Ensure contracts are properly filed according to the relevant subsidiary or business unit. Escalate expiring or outstanding contractual matters to Management and/or Legal Counsel. Assist in maintaining confidentiality of sensitive commercial and contractual information. Corporate Governance Support Support the Executive Office in coordinating corporate governance activities. Assist with preparation and circulation of Board and Management meeting materials. Prepare meeting notices, agendas and administrative documents as required. Record or coordinate the preparation of minutes of meetings. Maintain records of Board and Management resolutions. Maintain an action tracker for decisions arising from Board and Management meetings. Follow up with responsible officers on outstanding actions. Ensure sensitive governance documents are securely maintained. Board and Management Meeting Coordination Coordinate schedules for Board, Management and Executive meetings. Prepare meeting invitations and supporting documentation. Ensure meeting rooms, technology and other requirements are arranged. Compile reports and documents required for meetings. Take minutes or coordinate minute-taking where assigned. Circulate approved minutes and action points to relevant stakeholders. Maintain a confidential record of meeting proceedings and resolutions. Monitor implementation of approved actions. Regulatory and Compliance Administration Maintain a calendar of important statutory, regulatory and corporate compliance deadlines. Support the Executive Office and Legal team in monitoring compliance requirements across subsidiaries. Follow up with relevant departments on required licences, permits, registrations and renewals. Maintain records of regulatory filings and correspondence. Coordinate documentation required by regulatory authorities. Assist with monitoring compliance requirements relating to the Group\'s Hospitality and Real Estate businesses. Escalate missed deadlines, outstanding filings or potential compliance issues. Maintain a compliance tracker for matters assigned to the Executive Office. Hospitality and Real Estate Administrative Support Provide administrative support on corporate and legal matters affecting the Group\'s hospitality businesses. Coordinate documentation relating to hotel, restaurant, events and other hospitality operations where required. Support the administration of property-related agreements, leases, tenancy documentation and other real estate records. Maintain organised records for property documentation, development agreements and relevant approvals. Coordinate communication between the Executive Office and subsidiary management. Track important administrative and legal matters across hospitality and real estate subsidiaries. Ensure sensitive property and commercial documents are appropriately maintained. 8. Correspondence and Communication Management Draft, format and review official correspondence on behalf of the Executive Office. Manage incoming and outgoing correspondence requiring executive attention. Prepare letters, memos, notices and other official documents. Ensure correspondence is properly referenced, documented and filed. Maintain professional communication with internal and external stakeholders. Ensure sensitive correspondence is handled discreetly. Follow up on communications requiring responses or action. Maintain appropriate records of significant executive correspondence. Documentation and Records Management Maintain an organised electronic and physical filing system for Executive Office documents. Maintain confidential records of corporate, legal, administrative and executive documents. Ensure documents are correctly named, classified and securely stored. Retrieve documents promptly when required by authorised personnel. Maintain document version control where applicable. Ensure obsolete or superseded documents are appropriately archived. Protect confidential and sensitive information from unauthorised access. Follow-Up and Action Tracking Maintain an Executive Office action tracker. Monitor outstanding instructions and decisions issued by Management. Follow up with responsible departments and subsidiary heads. Provide regular updates on outstanding actions. Escalate overdue or unresolved matters to the Executive. Track deadlines for important legal, administrative and corporate matters. Ensure agreed actions are properly documented and closed. Stakeholder and External Liaison Serve as an administrative point of contact between the Executive Office and selected internal and external stakeholders. Liaise with external lawyers, consultants, auditors, government agencies and professional advisers as directed. Coordinate meetings and appointments with external stakeholders. Respond to routine enquiries within delegated authority. Maintain professional relationships with key stakeholders. Ensure confidential information is only shared with authorised parties. Administrative Operations Coordinate the smooth day-to-day operation of the Executive Office. Monitor office supplies, equipment and administrative requirements. Coordinate administrative support services required by the Executive Office. Maintain records of official visitors, meetings and executive engagements where appropriate. Assist with organisation of corporate events, retreats and official engagements. Coordinate logistics for executive meetings and official functions. Ensure administrative tasks are completed promptly and professionally Research and Briefing Support Conduct research on matters assigned by the Executive. Prepare summaries, briefing notes and background information. Gather relevant information from internal departments and subsidiaries. Assist in preparing presentations and management documents. Compile information required for meetings and strategic discussions. Maintain confidentiality when handling sensitive business information. Present information clearly and accurately. Confidentiality and Information Security Handle confidential legal, corporate, financial and executive information with the highest level of discretion. Restrict access to confidential documents to authorised persons. Ensure sensitive documents are securely stored and transmitted. Maintain confidentiality of Board, Management and legal discussions. Avoid unauthorised disclosure of corporate information. Report any suspected breach of confidentiality or information security immediately. Comply with the Group\'s confidentiality and information security policies. Legal and Administrative Process Improvement Review administrative processes within the Executive Office and recommend improvements. Maintain effective systems for contract tracking, compliance monitoring and document management. Identify recurring administrative gaps and recommend practical solutions. Support the implementation of standardised corporate documentation. Improve tracking of legal and administrative deadlines. Assist in developing templates and systems for executive and corporate administration. Perform other duties reasonably assigned by the Group Managing Director/Group CEO. Qualifications and Requirements Education Bachelor\'s Degree/HND in Law, Legal Studies, Business Administration, Public Administration, Management, Political Science or a related discipline. A degree in Law (LL.B) is an advantage. BL qualification is an added advantage for candidates with a legal background. Experience Minimum of years of relevant experience in executive assistance, legal administration, corporate administration, company secretarial support or a related role. Experience supporting senior executives or management is strongly preferred. Experience working with legal documents, contracts and corporate records. Experience in a Group or multi-subsidiary organisation is an advantage. Experience within Hospitality, Real Estate, Construction, Investment or other corporate environments is desirable. Skills Executive Office Management Legal Administrative Support Contract Administration Corporate Governance Board & Management Support Document & Records Management Compliance Tracking Calendar & Diary Management Meeting Coordination Minute Taking Research & Report Preparation Professional Correspondence Microsoft Office Suite Confidential Information Management Stakeholder Management Organisation & Time Management Follow-Up & Coordination Attention to Detail Communication Skills Professional Discretion Problem-Solving Multitasking Integrity & Confidentiality

3 days ago

Executiveassistant-realestate At Domeo Resources International (dri)

Domeo Resources International (DRI)

Abuja, nigeria

full-time

Reports to: Group Managing Director / Group CEO / Head of Real Estate Direct Reports: Administrative Assistants, Project Support Staff and other personnel assigned to the Real Estate Office, where applicable Main Function The Executive Assistant Real Estate provides highlevel administrative, coordination and executive support to the executive responsible for the Group\'s Real Estate business. The role supports the planning, coordination, monitoring and administration of the Group\'s real estate portfolio, including property development, property acquisition, property management, leasing, sales, construction projects and real estate investments. The Executive Assistant will coordinate information between the Real Estate Executive, project teams, consultants, contractors, architects, engineers, property managers, legal advisers, finance teams, agents, tenants, clients and other stakeholders. The role is responsible for maintaining accurate project and property records, monitoring key deadlines and deliverables, preparing reports and presentations, coordinating meetings and site activities, tracking project actions and ensuring that the Executive has timely and accurate information required for decision-making. Role Responsibilities Executive Support Provide comprehensive executive and administrative support to the Head of Real Estate/Executive responsible for the Real Estate business. Manage the Executive\'s calendar, meetings, appointments and engagements. Coordinate daily schedules and ensure timely communication of commitments. Prepare meeting agendas, briefing notes, reports and supporting documents. Assist in preparing the Executive for project, investment and property-related meetings. Coordinate travel arrangements and itineraries where required. Manage correspondence and requests directed to the Real Estate Executive. Maintain an organised system for tracking executive assignments and deadlines. Real Estate Portfolio Administration Maintain an up-to-date record of the Group\'s real estate portfolio. Maintain information on properties owned, acquired, developed, leased, managed or under construction. Maintain property profiles containing relevant ownership, location, development, financial and operational information. Track the status of individual properties and development projects. Maintain records of property-related documentation. Ensure information relating to the portfolio is accurate and regularly updated. Prepare portfolio summaries and reports for Management as required. Property Development Coordination Provide administrative coordination for real estate development projects. Track project milestones, deliverables and key deadlines. Maintain project schedules and action trackers. Coordinate information from architects, engineers, quantity surveyors, contractors and project consultants. Follow up on outstanding project documentation and approvals. Prepare progress reports and project status updates for the Executive. Monitor agreed project actions and escalate delays or outstanding matters. Assist with coordination of project meetings and site inspections. Project Documentation Maintain organised files for each real estate development project. Maintain copies of drawings, approvals, BOQs, contracts, reports, schedules and other project documents. Ensure project documentation is properly indexed and easily accessible. Track revisions to important project documents. Maintain records of project correspondence. Coordinate the circulation of project documents to authorised stakeholders. Ensure confidential project and commercial information is securely maintained. Property Acquisition Support Provide administrative support for property acquisition activities. Maintain records of potential properties under consideration. Compile property information received from agents, owners, consultants and other stakeholders. Coordinate property inspection schedules. Organise due diligence documentation for Management review. Track outstanding documentation required for property acquisition. Prepare property comparison schedules and summary reports as directed. Liaise with Legal and Finance teams on documentation required for approved acquisitions. Property Leasing and Sales Support Maintain records of properties available for lease or sale. Track enquiries, prospective tenants, buyers and property agents. Maintain leasing and sales schedules. Coordinate property viewings and meetings where required. Track offers, negotiations and transaction status. Maintain records of executed lease and sales documentation. Follow up on outstanding documentation and approvals. Prepare periodic reports on property leasing and sales activities. Property Management Coordination Support the coordination of property management activities. Maintain records of tenants, leases, occupancy and property-related obligations. Track lease commencement and expiry dates. Monitor renewal deadlines and follow up with relevant teams. Maintain records of property maintenance and major repair requirements. Coordinate communication between property management teams and the Executive. Prepare property performance updates when required. Escalate significant tenant, maintenance or property issues to the appropriate authority. Meeting and Stakeholder Coordination Coordinate meetings involving the Real Estate Executive and project stakeholders. Schedule meetings with contractors, consultants, property agents, investors, tenants and other stakeholders. Prepare agendas and supporting documents. Record or coordinate the preparation of meeting minutes. Maintain meeting action trackers. Follow up with responsible parties on agreed actions. Provide regular updates on outstanding matters. Ensure meetings are properly documented. Site Visit and Inspection Coordination Coordinate site visits for the Real Estate Executive and Management. Prepare site visit schedules and itineraries. Ensure relevant project information is available before site inspections. Coordinate attendance of contractors, consultants and project teams. Document key observations and action points from site visits. Follow up on actions arising from inspections. Maintain records of site visit reports and photographs where appropriate. Real Estate Financial Coordination Liaise with the Finance Department on financial information relating to real estate projects and properties. Assist in compiling project budgets, expenditure summaries and financial reports. Track approved project expenditure against agreed budgets where assigned. Maintain schedules of project costs and commitments. Coordinate information required for funding and investment proposals. Track rental income, property sales and other real estate financial information as required. Escalate significant financial variances or funding requirements to the Executive. Support preparation of financial information for Management review. Investment and Business Development Support Assist in researching potential real estate investment opportunities. Compile information on prospective properties and development opportunities. Conduct basic market and property research as directed. Prepare summaries of investment opportunities. Assist with the preparation of presentations and investment proposals. Coordinate information required for feasibility studies and investment assessments. Maintain a pipeline of potential real estate opportunities. Track the status of investment opportunities under consideration. Contractor and Consultant Coordination Maintain records of contractors, consultants, architects, engineers, quantity surveyors and other project professionals. Coordinate meetings and communication between project stakeholders. Track submission of required reports and deliverables. Follow up on outstanding documentation. Maintain schedules of contractor and consultant engagements. Assist in monitoring agreed project deliverables. Escalate delays, unresolved issues or significant deviations to the appropriate Executive. Legal and Regulatory Documentation Support Coordinate with Legal and relevant departments on property-related documentation. Maintain records of title documents, leases, agreements, permits, approvals and other property records. Track outstanding property documentation and approvals. Maintain a schedule of important property-related deadlines. Assist in compiling documentation required for due diligence. Ensure documents received from external parties are properly filed. Escalate legal or regulatory issues to the appropriate authority rather than providing independent legal advice. Reporting and Management Information Prepare periodic reports on real estate projects and property activities. Compile project status reports for Management. Prepare schedules showing project milestones, costs, timelines and outstanding actions. Prepare property portfolio summaries. Track key performance information requested by Management. Prepare presentations and briefing materials. Ensure information presented to Management is accurate and properly supported. Maintain historical records for reference and reporting. Follow-Up and Action Tracking Maintain a comprehensive tracker of actions arising from Real Estate meetings, site visits and Management instructions. Follow up with project teams, contractors, consultants and internal departments. Monitor deadlines and deliverables. Escalate overdue actions to the Executive. Track completion of approved project activities. Ensure decisions and instructions are properly documented. Provide regular status updates to the Real Estate Executive. Market Research and Intelligence Conduct research on property market trends as directed. Gather information on property values, rental trends, development opportunities and competing projects. Monitor relevant real estate developments within target markets. Compile market information for Management review. Maintain a database of relevant market information. Support the preparation of market and investment reports. Correspondence and Communication Draft and format official correspondence relating to real estate matters. Manage incoming and outgoing correspondence for the Real Estate Executive. Prepare letters, memos, notices and internal communications. Ensure correspondence is properly documented and filed. Coordinate communication between the Real Estate Office and Group departments. Maintain professional communication with external stakeholders. Follow up on correspondence requiring action. Confidentiality and Records Management Maintain strict confidentiality of property, investment, financial and commercial information. Maintain secure physical and electronic records. Control access to sensitive real estate documents. Ensure proper document version control. Maintain confidential information relating to property acquisitions, negotiations and investments. Report any suspected breach of confidentiality or information security. Comply with Group policies on information management and confidentiality. Administrative Support Coordinate administrative requirements of the Real Estate Office. Maintain office supplies, equipment and administrative records. Organise travel and accommodation for project and executive engagements. Coordinate logistics for meetings, inspections and property visits. Maintain contact databases for consultants, contractors, agents and other stakeholders. Support preparation of presentations and management reports. Ensure routine administrative activities are completed efficiently. Process Improvement and Other Responsibilities Review Real Estate Office administrative processes and recommend improvements. Develop effective tracking systems for projects, properties and executive actions. Support the standardisation of real estate documentation and reporting. Identify gaps in project administration and recommend practical solutions. Assist Management in improving information flow and project coordination. Perform other duties reasonably assigned by the Group Managing Director, Head of Real Estate or other authorised Management personnel. Qualifications and Requirements Education Bachelor\'s Degree/HND in Estate Management, Real Estate Management, Business Administration, Project Management, Property Management, Economics, Finance or a related discipline. A professional qualification in Estate Management or a related field is an advantage. Experience Minimum of 4 - 7 years of relevant experience. Experience supporting senior management or executives. Experience in real estate, property development, construction, property management or investment is strongly preferred. Experience coordinating multiple projects and stakeholders. Experience working with developers, contractors, consultants, property managers or real estate professionals is an advantage. Experience in a Group or multi-business organisation is desirable. Skills Executive Office Management Real Estate Administration Property Management Support Project Coordination Property Development Coordination Property Acquisition Support Property Leasing & Sales Administration Project Documentation Stakeholder Management Meeting & Event Coordination Report Preparation Market Research Microsoft Office Suite Excel & Data Management Document Management Time & Schedule Management Follow-Up & Coordination Communication Skills Attention to Detail Organisation Skills Problem-Solving Commercial Awareness Confidentiality & Discretion

3 days ago

Executiveassistant-hospitality At Domeo Resources International (dri)

Domeo Resources International (DRI)

Abuja, nigeria

full-time

Reports to: Group Managing Director / Group CEO / Head of Real Estate Direct Reports: Administrative Assistants, Project Support Staff and other personnel assigned to the Real Estate Office, where applicable Main Function The role supports the effective administration and coordination of the Group\'s hospitality businesses, including hotels, restaurants, lounges, bars, banquet and event facilities, catering operations and other hospitality-related businesses. The Executive Assistant will coordinate information and communication between the Hospitality Executive, General Managers, Hotel Managers, Heads of Departments, Finance, HR, Sales & Marketing, Procurement, Engineering, Food & Beverage and other Group functions. The role is responsible for maintaining accurate operational records, coordinating meetings and inspections, tracking Management directives, preparing reports and presentations, monitoring key operational activities and ensuring that outstanding actions across the hospitality businesses are followed through to completion. The position requires strong organization, hospitality awareness, discretion, attention to detail and the ability to work effectively with senior management and multiple hospitality locations. Role Responsibilities Executive Support Provide comprehensive executive and administrative support to the Group Head of Hospitality. Manage the Executive\'s calendar, appointments, meetings and engagements. Coordinate daily schedules and ensure timely communication of commitments. Prepare meeting agendas, briefing notes, reports and presentations. Assist the Executive in preparing for operational and strategic meetings. Coordinate travel arrangements and itineraries where required. Manage correspondence and requests directed to the Hospitality Executive. Maintain an organised system for tracking executive assignments and deadlines. Hospitality Portfolio Coordination Maintain an up-to-date record of all hospitality businesses within the Group. Maintain profiles of hotels, restaurants, lounges, bars, banquet facilities and other hospitality operations. Maintain information on room inventory, outlets, facilities and key operational activities where required. Track the operational status of hospitality properties and business units. Compile information from individual properties for Group-level reporting. Ensure hospitality portfolio information is accurate and regularly updated. Assist Management in monitoring the performance and development of hospitality businesses. Hotel Operations Coordination Coordinate the collection of operational information from General Managers and Hotel Managers. Track hotel operational reports and key Management submissions. Follow up on outstanding operational issues and Management directives. Coordinate information between Group Hospitality Management and individual hotels. Monitor deadlines for reports, inspections, meetings and operational initiatives. Assist with coordination of hotel improvement and operational projects. Escalate significant operational issues to the Hospitality Executive. Food & Beverage Coordination Support the Hospitality Executive in monitoring restaurants, bars, lounges, banqueting and other F&B operations. Coordinate collection of F&B performance reports from relevant managers. Track major F&B initiatives, promotions and operational projects. Assist in monitoring outlet openings, renovations and improvement activities. Coordinate meetings with F&B Managers, Restaurant Managers and other relevant personnel. Follow up on agreed actions arising from F&B meetings. Maintain relevant records and reports for Management review. Guest Experience and Service Standards Support Management in monitoring guest experience initiatives across hospitality businesses. Coordinate information relating to guest feedback, complaints and service improvement initiatives. Track recurring guest service issues requiring Management attention. Maintain records of approved service improvement initiatives. Coordinate follow-up with relevant departments on unresolved guest experience matters. Assist in monitoring compliance with established hospitality standards. Escalate serious or recurring service concerns to the appropriate Executive. Management Meetings and Coordination Coordinate meetings involving the Hospitality Executive and property management teams. Prepare meeting agendas and supporting documents. Schedule meetings with General Managers, Hotel Managers and Heads of Departments. Record or coordinate the preparation of meeting minutes. Maintain action trackers for all Hospitality Management meetings. Follow up with responsible personnel on agreed actions. Provide regular updates on outstanding matters. Ensure meeting records are properly maintained. Property Visits and Inspections Coordinate visits and inspections to hotels and other hospitality locations. Prepare schedules and itineraries for Management visits. Coordinate attendance of relevant property management personnel. Prepare relevant reports and documents for inspections. Record key observations and action points from visits. Follow up on issues identified during inspections. Maintain records of inspection reports and corrective actions. Performance Reporting Collect and compile operational reports from hospitality subsidiaries. Prepare periodic reports for the Hospitality Executive. Track key operational performance indicators. Compile information on occupancy, room revenue, ADR, RevPAR, F&B revenue, event revenue and other approved hospitality metrics. Track departmental performance reports from individual properties. Assist in identifying significant changes or performance issues for Management attention. Prepare presentations and summaries for Management meetings. Ensure all information presented is accurate and properly supported. Financial and Commercial Coordination Liaise with Finance on hospitality-related financial information as required. Assist in compiling budgets, expenditure reports and financial performance information. Track approved capital expenditure and major operational projects. Monitor information relating to revenue-generating initiatives. Assist in coordinating financial information required for hospitality investment proposals. Follow up on approved financial actions. Escalate significant financial or commercial issues to the appropriate authority. Sales, Marketing and Business Development Support Support coordination between Hospitality Management and the Sales & Marketing function. Track major sales initiatives, corporate partnerships and hospitality promotions. Assist in coordinating business development meetings. Maintain records of important hospitality partnerships and commercial initiatives. Follow up on approved marketing and sales actions. Assist in preparing reports on business development activities. Support coordination of major events, conferences and corporate hospitality engagements. Human Resources and Workforce Coordination Coordinate with HR on hospitality staffing and workforce-related matters as directed. Track approved recruitment, staffing and organizational initiatives. Maintain records of Management decisions relating to hospitality personnel. Assist in coordinating training programmes and management development initiatives. Follow up on approved HR actions affecting hospitality operations. Ensure relevant reports are provided to the Hospitality Executive. Maintain confidentiality of employee and management information. Procurement and Operational Support Coordinate with Procurement and Stores on hospitality operational requirements where assigned. Track major procurement requests and approved operational projects. Follow up on critical supplies, equipment and operational requirements. Assist in monitoring procurement-related actions requiring Management attention. Coordinate information between hospitality properties and central procurement functions. Escalate critical supply or procurement issues affecting operations. Projects and Hospitality Development Provide administrative support for new hotel, restaurant and hospitality development projects. Track project milestones and key deliverables. Coordinate information from architects, consultants, contractors and project teams. Maintain project schedules and action trackers. Assist with coordination of renovation, refurbishment and expansion projects. Follow up on project documentation and Management directives. Prepare project status reports for the Hospitality Executive. Escalate delays and significant project issues. Correspondence and Communication Draft and format official correspondence for the Hospitality Executive. Manage incoming and outgoing correspondence requiring executive attention. Prepare letters, memos, notices and internal communications. Coordinate communication between Group Hospitality Management and individual properties. Ensure correspondence is properly referenced and filed. Maintain professional communication with internal and external stakeholders. Follow up on communications requiring action. Documentation and Records Management Maintain organised physical and electronic records for the Hospitality Office. Maintain property reports, operational records, meeting minutes and action trackers. Maintain records of Management directives and approved initiatives. Ensure documents are properly classified and securely stored. Maintain appropriate version control of reports and documents. Retrieve information promptly when required. Protect confidential business and operational information. Hospitality Standards and Compliance Coordination Assist in monitoring compliance with Group hospitality policies and standards. Track required licences, permits, inspections and certifications where applicable. Maintain a compliance deadline tracker for hospitality properties. Coordinate with relevant departments on outstanding compliance matters. Follow up on required inspections and renewals. Escalate significant compliance concerns to Management. Assist in ensuring that approved operational standards are consistently monitored. Market Research and Business Intelligence Conduct research on hospitality trends as directed by Management. Monitor developments within the hotel, restaurant and broader hospitality market. Gather information on competitors, customer trends, hospitality concepts and new opportunities. Prepare summaries and briefing notes for Management. Support research for proposed hospitality investments and expansions. Maintain relevant market intelligence for Management use. Stakeholder Management Coordinate communication with General Managers, Hotel Managers, F&B Managers and other hospitality leaders. Liaise with consultants, suppliers, contractors and service providers as directed. Assist in coordinating meetings with external stakeholders. Maintain professional relationships with key stakeholders. Ensure information is communicated accurately and promptly. Escalate sensitive or significant matters to the Hospitality Executive. Follow-Up and Action Tracking Maintain a comprehensive Hospitality Management action tracker. Monitor deadlines arising from Management meetings, inspections and directives. Follow up with responsible personnel across hospitality properties. Identify overdue actions and escalate appropriately. Track completion of approved initiatives. Prepare regular outstanding-action reports. Ensure Management decisions are properly documented and followed through. Confidentiality and Continuous Improvement Maintain strict confidentiality of operational, financial, commercial and executive information. Ensure sensitive documents are securely maintained. Protect information relating to guests, employees, Management and business partners. Identify opportunities to improve Hospitality Office processes. Develop effective systems for reporting, tracking and coordination. Recommend improvements to executive and hospitality administration. Perform other duties reasonably assigned by the Group Head of Hospitality or Management. Qualifications and Requirements Education Bachelor\'s Degree/HND in Hospitality Management, Hotel Management, Business Administration, Management, Tourism, Public Administration or a related discipline. A postgraduate qualification in Hospitality Management, Business Administration or a related field is an advantage. Experience Minimum of 4 - 7 years of relevant professional experience. Experience in executive assistance, hospitality administration, hotel operations or corporate coordination. Experience supporting senior executives or management. Experience working across multiple hotel or hospitality locations is an advantage. Strong understanding of hotel operations and hospitality business functions. Experience within a Group or multi-business organization is desirable. Skills Executive Office Management Hospitality Operations Coordination Hotel Administration Project Coordination Management Reporting Meeting & Calendar Management Guest Experience Awareness F&B Operations Awareness Sales & Marketing Coordination Property Inspection Coordination Document & Records Management Microsoft Office Suite Excel & Data Management Research & Report Writing Stakeholder Management Communication Skills Follow-Up & Coordination Time Management Attention to Detail Problem-Solving Commercial Awareness Professional Discretion Confidentiality

3 days ago

Hr & Admin Officer - Ikeja At Entourage Integrated Trust Limited

Entourage Integrated Trust Limited

Lagos, nigeria

full-time

ENTOURAGE INTEGRATED TRUST LIMITED is looking for an HR & ADMIN OFFICER to support the day-to-day activities of the Human Resources department, handling tasks such as maintaining personnel records, updating databases, and assisting in the hiring process in Ikeja, Lagos State. We are seeking a highly capable HR & Admin Officer to join our team and provide comprehensive support to our Human Resources department. In this role, you will be responsible for efficiently processing employee data, keeping company policies up-to-date, and assisting in the hiring process. Your exceptional organizational skills and familiarity with HR functions will contribute to the smooth running of all HR operations. You will play a crucial role in maintaining accurate employee records, ensuring compliance with HR policies, and promoting effective communication within the organization. Your attention to detail and ability to handle confidential information with discretion will be essential in this role. Join us and make a significant impact on our HR processes and overall organizational efficiency. RESPONSIBILITIES Maintaining physical and digital personnel records like employment contracts. Update internal databases with new employee information Create and distribute guidelines and FAQ documents about company policies Gather payroll data like bank accounts and working days Schedule job interviews and contact candidates as needed Prepare reports and presentations on HR-related metrics like total number of hires by department Develop training and onboarding material Respond to employees' questions about benefits (for example, the number of vacation days they're eligible for) REQUIREMENTS AND SKILLS Work experience as an HR & Admin Officer, HR Administrative Assistant, or similar role Familiarity with Human Resources Information Systems (HRIS) Basic knowledge of labour law Experience using spreadsheets & Microsoft Office Suite Organizational skills Good verbal and written communication skills BSc in Human Resources Management or relevant field BENEFITS: Starting Salary: 137,000 Biannual Productivity Payment HMO Hybrid Work Yearly appraisal Salary review based on performance

3 days ago

Hr Manager At Domeo Resources International (dri)

Domeo Resources International (DRI)

Abuja, nigeria

full-time

Main Function The HR Manager is responsible for providing administrative and operational support to the Human Resources department, ensuring that recruitment, employee records, onboarding, and day-to-day HR activities are effectively coordinated. The role requires a highly organized, discreet, proactive, and dependable individual who can manage confidential employee information, support recruitment and onboarding processes, maintain accurate HR records, and assist in the smooth running of HR operations. The ideal candidate must be capable of working independently, communicating professionally with staff and candidates, handling sensitive information with discretion, and serving as an effective link between the HR department and employees, applicants, and other stakeholders. Role Responsibilities Recruitment and Onboarding Support: Assist in posting job vacancies, sourcing candidates, and scheduling interviews. Coordinate communication with applicants throughout the recruitment process. Support the preparation of offer letters, employment contracts, and onboarding documentation. Assist new employees with onboarding formalities and orientation arrangements. Employee Records and HR Documentation: Maintain accurate and up-to-date employee files, both electronic and physical. Prepare, organize, and update HR documents, letters, and correspondence. Ensure confidentiality and proper storage of sensitive employee information. Retrieve records and documents promptly when required by management. HR Communication and Correspondence: CompareHR Software Handle HR-related emails, calls, and correspondence professionally and promptly. Draft, proofread, and format HR letters, memos, and internal communications. Serve as a point of contact between employees and the HR department for routine enquiries. Maintain professionalism and discretion when handling sensitive HR communications. Attendance, Leave, and Payroll Support: Track staff attendance, leave requests, and absences. Assist in maintaining leave schedules and updating records accordingly. Support the HR/Payroll team with data required for payroll processing. Follow up on outstanding attendance or leave documentation. Training and Development Coordination: Assist in scheduling and coordinating staff training sessions and workshops. Prepare training materials, attendance registers, and related documentation. Track employee participation and maintain training records. Employee Relations Support: Support the HR team in addressing routine employee queries and concerns. Assist in coordinating employee engagement activities and events. Escalate sensitive employee relations matters to appropriate HR personnel. Policy and Compliance Support: Assist in ensuring staff compliance with company policies and procedures. Support the update and distribution of HR policies and staff handbooks. Help maintain records required for statutory and regulatory compliance. HR Reporting and Data Management: Prepare HR reports, trackers, and summaries as required. Maintain accurate HR data and assist with periodic audits of records. Provide regular updates on HR matters requiring management's attention. Office and Administrative Support: Coordinate with other departments to ensure HR requests and needs are attended to. Assist with procurement or arrangements for HR-related meetings and events. Support the smooth running of the HR office and daily administrative activities. Stakeholder and Employee Support: Receive and attend to employees and visitors to the HR office in a professional manner. Maintain positive working relationships with staff, applicants, and external contacts. Represent the HR department professionally when communicating on approved matters. Problem Solving and Proactive Support: Anticipate the needs of the HR department and take appropriate action within assigned authority. Identify potential administrative or documentation issues and recommend practical solutions. Handle multiple HR tasks efficiently while maintaining accuracy and professionalism. Other Duties: Perform other reasonable HR or administrative support duties as assigned. Support special HR projects and assignments as required. Experience / Qualification Bachelor's degree or HND in Human Resource Management, Business Administration, Industrial Relations, or a related field. Minimum of 3-5 years' experience as an HR Manager , HR Officer, Administrative Assistant, or in a similar support role. Basic knowledge of HR practices, labour laws, and employee documentation processes. Experience assisting with recruitment, onboarding, or employee records administration is an added advantage. Prior HR experience within the hospitality/hotel industry is an added advantage. Excellent proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook/email platforms. Strong written and verbal communication skills. Ability to manage confidential and sensitive employee information with a high level of discretion. Must be highly organized, proactive, dependable, and able to work with minimal supervision. Must be flexible and available to manage changing priorities and deadlines. Ability to multitask and work effectively under pressure. Competencies/Skills: Excellent organizational and time-management skills Good understanding of HR processes and documentation Excellent written and verbal communication Strong Microsoft Office and digital literacy skills Good document preparation, formatting, and proofreading skills Strong attention to detail and accuracy Excellent record-keeping and follow-up ability Strong interpersonal and relationship management skills Good problem-solving and decision-making skills Ability to prioritize multiple tasks and meet deadlines Basic knowledge of labour laws and HR compliance requirements Ability to work independently and proactively Professional telephone, email, and correspondence etiquette Behavioural Qualities / Other Competences: Highly discreet and trustworthy Honest, responsible, and accountable Professional and well-presented Proactive and resourceful Highly organized and dependable Calm and composed under pressure Flexible and adaptable to changing priorities Strong sense of urgency and follow-through Excellent interpersonal and communication skills Mature judgment and ability to maintain confidentiality Respectful and service-oriented Willingness to work beyond normal hours when reasonably required by the role.

7 days ago