Accounts Payable Clerk

Background:

• The primary responsibility is to maintain the supplier's database and to ensure that all invoices are processed and paid timely and accurately following WWF-SA's accounts payables process.

Duties and Responsibilities

• Review, process and reconcile staff advances and claims through the company's ERP system, NetSuite.
• Verify expense claims against the organisation's policies and procedures.
• Confirm the correct general ledger coding (expense category) and approval routing for staff claims and supplier invoices.
• Verify VAT and other applicable taxes on supplier invoices.
• Validate the completeness of expense reports and ensure they are processed timeously.
• Raise direct bills for debit order payments and other monthly operating expenses, including but not limited to staff travel costs (using the Travel IT platform), Linkserve etc.
• Reconcile supplier statements, investigate account discrepancies and implement appropriate corrective actions.
• Reconcile the advance ledger to the trial balance, including management of the age analysis.
• Load EFT payments on the online banking system and arrange the required approvals.
• Electronic file management of remittances and proof of payments.
• Ensure all employee payment related transactions are captured as per the bank statement.
• Preparation of kilometre claim summaries to be submitted to People and Culture on a monthly basis.
• Monitor the maintenance of central supplier database and support the onboarding of new suppliers.
• Update NetSuite with BEE certificates and provide supporting documents for BEE audit.
• Maintain files and documentation accurately and thoroughly, in line with the organisation's policies and accepted accounting practices.
• Provide professional and diplomatic assistance to suppliers and internal stakeholders in resolving queries.
• Assist with uploading third-party data files to the SARS platform.
• Assist the Financial Accountants with ad hoc tasks including processing of journals as assigned.
• Preparation of schedules and supporting documents for annual audits in relation to role.

Minimum Requirements

• A national diploma or certificate in bookkeeping, accounting or finance is preferred.
• 2 to 3 years' experience in Accounts Payable.
• Computer literate: MS Outlook, Word and Excel.
• Familiarity with Oracle NetSuite is essential.
• Supplier Reconciliation experience - 3 years.
• Basic understanding of VAT requirements (tax invoices).
• Highly accurate and great attention to detail.
• Able to work under pressure.
• Respect deadlines.
• Must have strong communication and interpersonal skills.
• You recognise yourself in the values of WWF: Courage, Integrity, Respect, Collaboration and Inclusion.