Keeping track of all documentation that involves the Boarding Establishment administrations.
Keeping policy documents updated (sending changes to be made through to the Head of Boarding).
Letters to the head of the school, parents, staff, and boarders.
Maintenance and quotes.
Keeping parents' and boarders' contact details updated.
Incident reports.
Minutes of staff meetings.
Creating study timetables (inclusive of a new daily routine during exams) for exams.
Leading and managing the boarders:
Keeping track of where every boarder is (sports, and cultural activities including practices; visits to friends; Boarders going home for the weekends).
Managing the daily routine.
Keep boarders' learning and well-being at the centre of all decision-making.
Keeping the boarding establishment, a safe and comfortable environment for each boarder.
Managing the voting system for prefects and monitors.
Managing the prefects and monitors. Assigning them their duties.
Ensure boarders follow the boarding code of conduct (maintaining discipline).
Following disciplinary procedures when a boarder commits an offence.
Solving problems and creating incident reports when something happens.
Organizing deep inspections once a term, to ensure there are no banned substances or dangerous objects in possession of the boarders.
Managing safe storage of each boarder's medication and keeping track of their consumption of medication daily.
Ensure that boarders maintain a healthy diet.
Liaising with the boarders when they need transport to and from the airport.
Arranging doctor's appointments for ill boarders.
Leading and managing staff:
Creating staff duty rosters.
Running staff meetings once a week.
Checking that staff maintain the proper daily routine.
Implement, manage, and evaluate effective systems and processes to facilitate the efficient and proper running of the Boarding Establishment.
Solving problems that come up among the staff.
Catering:
Meetings with the caterers once a week.
Maintenance:
Routinely doing maintenance checks of the BE buildings.
Communication:
Develop positive relationships with parents and communicate effectively with them regarding the good academic and social progress of their child in line with School policy.
Excellent communication with the school and admissions.
Attending meetings with the Head andof the school to keep them up to date on everything in the Boarding Establishment.
Resource and budget management.
Ordering supplies/equipment in accordance with the school budgeting policies and procedures.
Ensuring that an up-to-date record inventory is kept of House resources.
Safety and security:
Managing the alarm system.
Liaising with Mzigi security when the alarm is tripped or when there is a security issue.
Deactivate and reactivate for boarders coming back after 10pm.
Closed weekends:
Planning and managing activities for each closed weekend depending on the budget (once per term).
Requirements
REQUIREMENTS:
Matric.
Certification in child related courses.
Clear Criminal Record.
Good with children of all ages.
1 - 2 years of previous boarding establishment experience (Preferrable).