Wealth Management Administrator

Key Responsibilities

• Administration (Investments, Long-term risk policies, Medical aid & GAP-cover)

Process instructions including:

• New business applications
• Advisor appointments on existing investments and policies
• Investment additional contributions
• Investment withdrawals
• Investment switches and transfers
• Prepare and submit documentation to product providers
• Track and follow up on outstanding transactions with asset managers, investment platforms, insurance providers, medical aid and GAP-cover providers
• Maintain accurate records of all client transactions

Client Administration

• Open and maintain client files and records
• Update client personal details and financial information on the CRM system
• Prepare client documentation packs for financial advisors
• Assist with the preparation of review packs and client reports
• Schedule and coordinate client meetings where required
• Respond to client administrative queries in a professional and timely manner

Regulatory Compliance (FICA & FAIS)

• Ensure all client records meet FICA identification and verification requirements
• Obtain and maintain up-to-date FICA documentation (ID, proof of address, etc.)
• Verify client information and perform necessary due diligence checks
• Ensure that all documentation required under FAIS regulations is complete and filed correctly

Documentation and Record Management

• Maintain organised electronic and/or physical client filing systems
• Ensure secure storage of confidential client information
• Update and maintain compliance registers and documentation logs
• Assist with document retrieval during compliance audits

Operational Support

• Support financial advisors with administrative preparation for client engagements
• Assist with preparation of client proposals and documentation packs
• Liaise with product providers and investment platforms regarding administrative issues
• Support internal operational processes to improve efficiency

Key skills and competencies

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Understanding of financial products, long-term risk benefits, medical aid, GAP-cover and investment administration processes
• Knowledge of FICA and FAIS regulatory requirements
• Ability to work independently and manage multiple tasks
• Strong communication and client service skills
• Ability to handle confidential information with discretion
• Good problem-solving and follow-up ability

Qualifications and Experience

• Matric / Grade 12
• 2 - 4 years administrative experience in financial services, investments, or wealth management

Advantageous

• Certificate or diploma in Finance, Business Administration, or Wealth Management
• Experience working with investment platforms or financial planning software
• Understanding of FICA and FAIS compliance processes