Job Summary
Job Summary
Provide executive administrative and secretarial support through effective office management, records administration, document processing and coordination of office operations.
Ensure efficient management of office systems, communication channels, records and administrative processes to support organizational effectiveness.Key Responsibilities
Key Responsibilities
Record dictation in shorthand and transcribe it into accurate typewritten documents.
Type and prepare documents from manuscripts, notes and other source materials.
Process and manage organizational data and documentation.
Coordinate and support the management of e-office systems and electronic records.
Ensure the security, confidentiality and proper maintenance of office records, documents and equipment.
Operate and maintain office equipment and ensure its efficient utilization.
Receive, attend to and direct visitors, clients and stakeholders appropriately.
Manage office protocol and administrative procedures.
Manage office petty cash and maintain accurate records of expenditures.
Handle telephone calls, correspondence and appointment scheduling.
Maintain filing systems and ensure proper document retrieval and storage.
Undertake any other secretarial and administrative duties assigned by management.Qualifications
Qualifications
Bachelor’s Degree in Secretarial Studies, Business and Office Management or an equivalent qualification from a recognized institution.
OR Bachelor’s Degree in Social Sciences together with a Diploma in Secretarial Studies from a recognized institution.
Proficiency in computer application skills from a recognized institution.Experience
Experience
Minimum six (adsbygoogle=window.adsbygoogle||[]).push({});(6) years of relevant work experience.
At least three (3) years of experience at the level of Office Administrator I or in a comparable position.
Demonstrated merit and ability as reflected in work performance and results.Key Competencies
Key Competencies
Office Administration and Management.
Secretarial and Executive Support Services.
Records and Document Management.
E-Office and Digital Records Administration.
Office Protocol and Customer Service.
Data Processing and Information Management.
Appointment and Diary Management.
Petty Cash Management and Basic Financial Administration.
Communication and Correspondence Management.
Office Equipment Operation and Maintenance.
Attention to Detail and Accuracy.
Organization and Time Management Skills.
Interpersonal and Communication Skills.