Warehouse Coordinator

Key Roles and Responsibilities:

Excellence Programmes

• Ensure implementation and compliance of VPO and DPO Excellence Program

Safety

• Conduct Risk Assessments to identify and mitigate potential hazards
• Work with Fleet & Safety Supervisor to ensure maintenance schedules are adhered to for Forklifts
• Analyse safety performance to identify trends and improve safety
• Lead by example and foster an environment where safety is a shared responsibility
• Investigate incidents to determine root causes and prevent recurrence
• Organise and oversee onboarding and training of new and existing employees
• Ensure emergency preparedness of Warehouse

Quality

• Quality Standards are adhered as per the VPO and DPO requirements including GOPs
• Ensure 75% Compliance to the Global Warehouse GOP
• Product quality induction programme conducted
• Quality Standards on all Inbound and Outbound Logistics (FEFO , BB date, Batch Management etc) including receipts from Packaging are adhered to
• Ensure Stock Stored correctly and compliance to the Freshness and Rotation Policy (FEFO) as per VPO Standards
• Collaborate with quality teams to quarantine, inspect and release goods. SLA and Routines with QA department managed
• Track and Trend Quality issues to identify root causes - Work with other departments to improve quality related KPIs
• Track, trend and manage repacking operation to conform to quality standards and to improve repacking productivity

Contractor/3PL Management

• Standardises Supplier and Internal Customer Management through SLA reviews
• Ensure Contractors/3PL alignment to Business Strategy
• Create an engaging environment to foster business partnerships and good relations
• Continuously engage Contractors/3PL to extract maximum productivity responsibly
• Ensure Contractors comply with SAFE requirements

Statutory

• Adherence to the Health, Safety and Environmental Standards
• Department of Labour Stacking Exemptions complied with
• Site housekeeping standards maintained to ensure adherence to site safety standards
• Ensure compliance to all relevant legislation

Financial Management

• Minimize overtime and temporary employee usage
• Warehouse shift sizing conducted & resources aligned to weekly & daily activity
• Minimize use of Contractors/Temps and manage within relevant legislation
• Continuously look for financial optimization opportunities internal and external
• Weekly monitoring of general ledger accounts to ensure adherence to budget and forecasts
• Monthly financial performance analysed and necessary plans put in place to correct if required
• Optimises SCOH Management and ensures Problem Solving approach is followed
• ZBB & VLC budgeted / LE costs understood vs actuals and actions plans to improve

Stock Count

• Ensuring daily counts are completed to ensure ERP vs Physical are aligned and where variances these are investigated and closed to ensure all movements
• 100% of all material and SKUs is counted monthly as per MICs requirements
• Ensure Obsolescence write offs risks are mitigated
• Manage KPIs and PIs linked to Inventory (E.g. Stock Posting Time , Inventory Accuracy , OOR , DIO)
• Reduction in Supply Chain Overheads through the utilisation of Problem Solving Tools

Inbound & Outbound Logistics

• Ensuring any escalations of Delivery Schedules and Inbound Retpack Plans not materialising takes place timeously with Supplier and T1 Control Room before risk materializes
• Monitoring Outbound Plan is sufficient to manage Warehouse Capacity , FTCT and OTIF
• Manage KPIs and PIs linked to Inbound and Outbound Process (E.g. FTCT and all related PIs, DLPA )
• Reliable Supply of Quality Raw Materials to ensure no production stoppages. OOR KPI Managed
• Track loading/unloading productivity and show results evolution
• Implement and monitor load scheduling

Packaging Line and Brewing Process Area Interfaces for Raw Materials, Finished Goods and Returnable Containers

• Process Control Owner to ensure Bin Card Process is managed to meet LCA requirements and reconciliation between two parties takes place shiftly and discrepancies are resolved timeously
• Problem Solving Stock Discrepancies and ensuring route cause is identified and resolved
• Actions developed to improve process control together with packaging and brewing process area owners

Additional Interface Requirements

• Management of DCBL Process and Problem Solving DCBL impacts to ensure Sites and Customers not adhering to sorting standards are held accountable
• Review MBFU and FRI Results Captured and drive Problem Solving on gaps identified

Operations (Picking, Sorting, Pallet Repairs, Decanting, Overpacking)

• Management of Daily Priorities and efficiencies based on Operational Requirements. Management encompassing the PI/KPI results, Safety, Problem Solving to Improve Payment for Services etc)
• Some important KPIs/PIs E.g. DOC, Packaging and Brewing Plans , OTIF , T1 vs T2/DS , Export Requirements , WNP , WQI , FNP etc
• Make use of GOP's linked to warehouse KPI's and insure 75% score is achieved
• Ensure 75% Compliance to the Warehouse Labor Productivity GOP to improve the KPI
• Design and maintain sizing simulator to address optimal labor and equipment resourcing
• Develop and Manage the Warehouse Capacity Utilization model to improve Warehouse efficiency

Bottle Loss

• ERP transactions reflect all Loss Points in the Logistics Operation (Breakages , MBFU from Sorting , Inbound Losses etc.) to ensure GL losses in ERP match Mass Balance Results
• Packaging Interface Processes and Routines as detailed above to ensure losses are reflected in the correct areas to drive problem solving
• Problem Solving Inventory Counting discrepancies to minimise swings

SCOH Management

• ERP transactions reflect all Loss Points in the Logistics Operation (Breakages , Inbound Losses etc.) to ensure GL losses are reflected timeously in ERP
• Reduce Supply Chain Overheads through the utilization of problem solving tools.
• Gate Control SOPs on Inbound and Outbound Loads are followed to ensure Un-accountable Losses are negated

Forklift Management

• Permit to Work Management
• Supplier Management vs SLA

5S

• 5S Compliance within Logistics Operations
• Conduct 5's Audits, consolidate results and use management tools to improve results

LCA

• Ensure implementation and compliance of LCA Audit Requirements

PTP Process

• GRIR/VIM Query Management

General

• Liason with Internal and External Customers
• Support Team Goals and VPO Principles
• Ensure strong routines for both Finished Goods and Raw Materials Warehouses to ensure KPIs are reviewed and managed
• Team rooms managed and updated through routine meetings to solve problems and drive performance
• Security cameras in key points on site & random verification conducted
• Implement and manage waste plan and recycling operation by type of material: paper/carton, plastic by type: PET, PS, PP etc. metal - aluminum, iron, etc., glass, food remains, other types, unrecyclable

Minimum Requirements:

• 3-year relevant diploma/degree
• 3+ years Warehouse and or logistics experience advantageous
• Highly level computer user.
• SAP proficient
• Good interpersonal skills / builds good relationships
• Superior planning ability
• Ability to work under pressure
• Good verbal and communication skills