Background
Background
The position supports the implementation of the Strengthening Crime Prevention and Criminal Justice in Uganda (CPCJ) Programme, funded by the Government of the Netherlands.
The programme strengthens Uganda's criminal justice system by improving access to justice, strengthening accountability and oversight mechanisms, supporting prison reform and alternatives to imprisonment, and enhancing responses to organized crime.
The programme works closely with the Judiciary, Office of the Director of Public Prosecutions, Uganda Police Force, Uganda Prisons Service, Ministry of Justice and Constitutional Affairs, civil society organizations and other justice-sector stakeholders.Purpose of the Assignment
Purpose of the Assignment
Provide administrative, programme, coordination, research and operational support to the Crime Prevention and Criminal Justice Programme.
Support activity implementation, procurement and logistics, partner coordination, research, reporting, compliance monitoring and communications.Key ResponsibilitiesProgramme and Activity Coordination
Key Responsibilities
Support implementation of CPCJ programme activities across all programme outcomes and criminal justice reform priorities.
Assist in developing and updating workplans, implementation calendars, mission schedules and procurement trackers.
Coordinate logistical arrangements for workshops, trainings, consultations, meetings, missions and field activities.
Prepare participant lists, attendance records, invitations and workshop documentation.
Draft meeting minutes, activity reports, back-to-office reports and action trackers.
Follow up with partners and team members on agreed actions.
Maintain complete electronic and physical records of programme activities and supporting documentation.
Support coordination with implementing partners and government counterparts.Research, Analysis and Knowledge Support
Conduct desk research on crime prevention, criminal justice reform, legal aid, prison reform, alternatives to imprisonment and access to justice.
Collect, organize and summarize information from reports, legal instruments, consultations and policy documents.
Prepare analytical briefs, research summaries, consultation reports and evidence notes.
Support training needs assessments and stakeholder mapping exercises.
Monitor criminal justice developments and provide regular updates to programme staff.
Support preparation of programme indicators, beneficiary statistics and donor reporting evidence.Administrative and Operational Support
Provide daily administrative support including scheduling, correspondence, document preparation, filing and records management.
Assist with procurement planning, requisitions, terms of reference, technical specifications and procurement documentation.
Track procurement processes and follow up on delivery of goods and services.
Support preparation of budget estimates, expenditure forecasts, financial reports and payment documentation.
Assist in monitoring expenditures to ensure compliance with approved budgets.
Support compliance with UN and UNODC rules, financial procedures and audit requirements.
Support asset management, inventory control and audit verification exercises.
Assist with shipment, receipt and distribution of programme materials (adsbygoogle=window.adsbygoogle||[]).push({});and equipment.Field Missions, Stakeholder Liaison and Communications Support
Coordinate travel and logistical arrangements for field missions and programme staff.
Prepare travel documents, itineraries, mission briefing packages and post-mission documentation.
Liaise with government counterparts, consultants, vendors, implementing partners and civil society organizations on administrative matters.
Support preparation of briefing notes, presentations, speeches and meeting materials.
Assist in developing newsletters, fact sheets, success stories and programme visibility materials.
Prepare draft content for social media and communication products in line with donor and UNODC visibility requirements.
Support development of concept notes, funding proposals and donor reports through data compilation and documentation of achievements.Expected Deliverables
Expected Deliverables
Research reports, analytical briefs and programme summaries.
Workplans, mission plans, meeting minutes and activity reports.
Administrative, procurement and logistics documentation.
Budget monitoring and financial support documents.
Compliance and audit-support records.
Communication products, newsletters, fact sheets and presentation materials.
Inputs into donor reports, concept notes and project proposals.
Consolidated beneficiary data, programme results and implementation evidence.Qualifications
Qualifications
High school diploma or equivalent is required.
Additional training, certification or coursework in Administration, Project Support, Law, Criminal Justice, Social Sciences, Research Methods, Procurement, Finance or a related discipline is desirable.Experience
Experience
Minimum two (2) years of experience in criminal justice, law, programme support, administration or related fields.
Experience in administrative services, programme support, procurement, logistics, finance support, records management or event coordination is required.
Experience supporting research, policy analysis, report writing or justice-sector documentation is desirable.
Experience working with government institutions, justice-sector actors, civil society organizations, development partners or international organizations is desirable.
Previous experience within the United Nations system or another international organization is an advantage.Languages
Languages
Fluency in spoken and written English is required.