United Nations Office on Drugs and Crime Human Resources Assistant Jobs in Kenya;Job Summary
United Nations Office on Drugs and Crime Human Resources Assistant Jobs in Kenya;
Job Summary
Provide comprehensive human resources and administrative support to the Regional Office for Eastern Africa (ROEA), supporting recruitment, onboarding, staff administration, learning and development, classification processes, data management and HR operations.
Contribute to efficient implementation of HR policies, procedures and workforce management processes while ensuring high-quality client service and compliance with United Nations regulations and administrative standards.
Support HR information management, reporting, recruitment coordination and employee services within a multicultural international environment.Key ResponsibilitiesRecruitment & Talent Acquisition
Key Responsibilities
Process applications for vacancies and maintain candidate records and recruitment case files.
Coordinate the transfer and tracking of candidate files between offices and stakeholders.
Arrange interviews and support recruitment logistics.
Enter and maintain candidate information within automated recruitment systems and rosters.
Assist in screening and evaluating applications for administrative, clerical and support positions.
Maintain vacancy announcement files and monitor recruitment progress.
Prepare agendas and documentation for recruitment-related meetings.
Coordinate onboarding activities for selected candidates.
Provide guidance and support on visa-related matters.Human Resource Administration & Staff Entitlements
Assist in reviewing and processing information relating to staff conditions of service.
Prepare human resource actions and appointment-related documentation.
Support contract administration, personnel actions and employee records management.
Assist with administration of staff benefits, entitlements and HR transactions.
Ensure compliance with applicable HR policies, procedures and regulations.Learning & Staff Development
Support organization and coordination of training programmes, workshops and professional development activities.
Provide administrative and logistical support to facilitators and trainers.
Assist in preparation of training materials and participant records.
Support employee learning and career development initiatives.Classification Support
Provide guidance and information regarding position classification procedures and processes.
Respond to general inquiries relating to classification matters.
Support maintenance of classification-related documentation and records.HR Information Management & Reporting
Maintain automated databases containing HR statistics and workforce information.
Generate periodic HR reports and workforce analytics.
Assist with collection, analysis and interpretation of HR-related data.
Support preparation of data presentations, visualizations and management reports.
Contribute to informed decision-making through accurate and timely HR reporting.Administrative & Office Support
Provide general office administration and operational support.
Draft, process and distribute correspondence and communications.
Maintain electronic and physical HR records and reference files.
Schedule meetings, appointments and coordinate calendars.
Monitor deadlines and administrative workflow requirements.
Conduct research on HR and administrative matters.
Assist in preparation of briefing notes, reports and supporting documentation.
Manage office supply requests and routine administrative tasks.Knowledge Management & Communication Support
Assist with development and updating of information materials, web content (adsbygoogle=window.adsbygoogle||[]).push({});and internal communications resources.
Support knowledge management and information-sharing initiatives.
Maintain accurate document repositories and records management systems.
Support communication of HR policies, processes and organizational information.Qualifications
Qualifications
High School Diploma or equivalent is required.
A first-level university degree is advantageous and reduces the minimum experience requirement.
Additional training in Human Resources Management, Business Administration or related disciplines is an added advantage.Experience
Experience
Minimum five (5) years of progressively responsible experience in human resources management, administration or a related area.
Minimum experience requirement is reduced to three (3) years for candidates with a first-level university degree.
At least one (1) year of experience working with an Enterprise Resource Planning (ERP) system is required.
Experience using SAP-based systems, including Umoja, is desirable.
Experience advising staff on United Nations Regulations and Rules, particularly human resources matters, is desirable.
Experience in data analytics, reporting or related areas is desirable.
Experience within international organizations, development institutions or the United Nations system is an advantage.Technical Skills
Technical Skills
Recruitment Administration and Talent Acquisition Support.
Human Resource Records Management.
Employee Onboarding and HR Operations.
Staff Entitlements Administration.
Learning and Development Coordination.
HR Information Systems (HRIS).
Enterprise Resource Planning (ERP) Systems.
SAP/Umoja Systems.
Data Analysis and Reporting.
Office Administration and Records Management.
Workforce Analytics and HR Reporting.
Knowledge Management and Information Management.Core Competencies
Core Competencies
Professionalism and Attention to Detail.
Planning and Organizing.
Client Service Orientation.
Strong Communication Skills.
Analytical and Problem-Solving Skills.
Time Management and Prioritization.
Data Management and Reporting Capability.
Teamwork and Collaboration.
Integrity and Accountability.
Ability to Handle Confidential Information.Personal Attributes
Personal Attributes
Organized and detail-oriented.
Professional and service-focused.
Reliable and dependable.
Able to work under pressure and meet deadlines.
Strong interpersonal and relationship-building skills.
Committed to accuracy, confidentiality and excellence in service delivery.
Adaptable within multicultural and international work environments.Language Requirements
Language Requirements
English is required.
Strong written, reading, listening and speaking proficiency in English is essential.