Role Overview

We are seeking a detail-oriented and analytical Travel Analyst to provide operational and administrative support across travel management, expense administration, procurement, purchase orders and invoice processing.
The role will coordinate end-to-end travel and related logistics while ensuring timely execution, accurate financial administration, compliance with policies and controls, and effective stakeholder support.

Key Responsibilities

Travel Management

Coordinate end-to-end travel arrangements, including travel requests, approvals, bookings and documentation.
Manage travel itineraries and support visa, insurance and travel-security requirements.
Liaise with travel-management companies and service providers.
Monitor travel requests, exceptions and pending approvals.
Reconcile travel costs against approved budgets.
Maintain accurate travel records and reports.

Expense Management

Administer and monitor employee expense claims and reimbursements.
Review claims for accuracy, completeness and compliance with applicable policies.
Coordinate approvals and follow up on outstanding claims.
Support expense forecasting and reporting.
Guide employees on expense-management procedures.
Assist with expense audits and compliance reviews.

Procurement & Purchase Order Management

Invoice & Financial Administration

Receive, review and process supplier invoices.
Verify invoices against purchase orders, contracts and supporting documentation.
Perform or support three-way matching where applicable.
Ensure accurate allocation of expenses to cost centres and budget lines.
Coordinate invoice approvals and payment processing.
Resolve invoice discrepancies with suppliers and internal stakeholders.
Monitor outstanding invoices and payment deadlines.

Stakeholder Management, Compliance & Reporting

Serve as a focal point for travel, expense and related administrative queries.
Coordinate with travellers, Finance, Procurement, budget holders, travel providers and suppliers.
Maintain accurate records and audit trails.
Support audits, compliance reviews and internal-control activities.
Prepare periodic travel, expense, procurement and invoice reports.
Identify opportunities to improve processes and operational efficiency.

Requirements

Bachelor's degree in Business Administration, Finance, Procurement, Supply Chain Management, Accounting, or a related field.
3 - 5 years of relevant experience in travel administration, procurement, finance operations or administrative services.
Proven experience managing the end-to-end travel lifecycle.
Hands-on experience creating, monitoring, amending and closing Purchase Orders.
Experience in invoice processing and Accounts Payable, including invoice verification, three-way matching, payment tracking and resolving discrepancies.
Experience administering expense claims and reimbursements.
Experience using enterprise systems such as SAP, Oracle Fusion, Workday, ServiceNow, or equivalent platforms.
Experience supporting audits, compliance reviews and internal controls.
Experience working with multiple stakeholders, including Finance, Procurement, suppliers, budget holders, approvers, travellers and travel-management companies.

Key Skills & Competencies

Travel Analyst

Key skills