- Twyford International is seeking an experienced Transport Supervisor to support the management of the company's own vehicle fleet.
- The successful candidate will be responsible for the day-to-day management of the company's own vehicles and drivers, ensuring safe, compliant, efficient and cost-effective transportation operations.
Transport Compliance & Licensing
- Manage the processing, renewal and maintenance of all statutory licences, permits and documentation relating to company-owned vehicles.
- Ensure all vehicles remain compliant with Kenyan transport, registration, inspection and licensing requirements.
- Maintain accurate records of vehicle documentation and ensure timely renewals.
- Support compliance with applicable road transport and safety regulations.
Fleet Operations & Route Planning
- Plan and optimize transportation routes for company-owned vehicles.
- Monitor transportation schedules, delivery timelines and vehicle utilization.
- Track transport performance and ensure transportation requirements are met efficiently.
- Analyze vehicle utilization and operational efficiency and recommend improvements.
- Monitor vehicle availability and coordinate daily vehicle deployment and scheduling.
Vehicle Maintenance & Workshop Management
- Oversee the daily inspection, maintenance and servicing of company-owned vehicles.
- Establish and monitor preventive maintenance schedules and inspection routines.
- Coordinate vehicle repairs and ensure timely resolution of mechanical issues.
- Manage spare parts, consumables and maintenance-related supplies.
- Monitor vehicle maintenance records and ensure proper documentation.
- Monitor and control fleet operating costs, including tyres, servicing, repairs, spare parts and other maintenance expenses.
- Prepare and monitor budgets for vehicle maintenance and related fleet costs.
- Maintain accurate cost records and develop vehicle-by-vehicle cost analysis.
- Identify opportunities to reduce operating costs while maintaining vehicle safety and reliability.
- Manage the company's own-fleet drivers and coordinate their daily work.
- Participate in driver recruitment, interviews and road tests.
- Assess driver performance and recommend replacement or retention based on performance, safety and operational requirements.
- Ensure drivers comply with company procedures, road safety requirements and operational standards.
- Conduct regular driver safety training, operational briefings and daily/periodic safety awareness sessions.
Fleet Policies & Procedures
- Assist the Chinese management team in developing and implementing fleet management policies and procedures.
- Support the development of procedures covering:
- Vehicle dispatch and scheduling
- Driver management
- Vehicle inspection
- Preventive maintenance
- Fuel and tyre management
- Fleet safety
- Accident reporting
- Monitor compliance with established procedures and drive continuous improvement.
Accident & Insurance Claims Management
- Assist in managing accidents involving company-owned vehicles.
- Coordinate accident reporting, investigations and follow-up actions.
- Liaise with relevant authorities, insurers, workshops and other stakeholders where required.
- Follow up on insurance claims and ensure timely resolution and documentation.
- Identify recurring accident and safety issues and recommend preventive measures.
Reporting & Performance Analysis
- Prepare regular fleet operation reports covering vehicle utilization, availability, maintenance, costs, incidents and driver performance.
- Track vehicle attendance/availability and utilization rates.
- Analyze transportation efficiency and delivery timeliness.
- Provide regular operational updates and recommendations to management.
Qualifications & Requirements
- Bachelor's Degree in Logistics, Transport Management, Supply Chain Management, Vehicle Engineering, Mechanical Engineering or a related field.
- Additional professional qualifications in fleet, transport or logistics management will be an advantage.
- Minimum 5 years' experience in transport, fleet or logistics operations.
- At least 2 years' experience managing a company-owned fleet of 30 or more vehicles.
- Demonstrated experience in fleet operations, driver management, vehicle maintenance and transport cost control.
Technical & Professional Competencies
The ideal candidate should have demonstrated ability in:
- Kenyan vehicle registration, inspection and transport licensing requirements.
- Vehicle and fleet compliance management.
- Accident management and insurance claims follow-up.
- Route planning and transportation scheduling.
- Preventive vehicle maintenance and inspection.
- Spare parts, tyres and maintenance consumables management.
- Fleet budgeting and cost control.
- Vehicle-level cost tracking and analysis.
- Driver recruitment, interviewing and road testing.
- Driver performance management and safety training.
- Development and implementation of fleet management procedures.
- Fleet utilization and operational efficiency analysis.
- Proficiency in Microsoft Excel for fleet records, cost analysis and reporting.
- Experience using TMS, GPS tracking or fleet management systems.
- Strong data analysis and reporting skills.
- English: Strong written and verbal communication skills, with the ability to independently prepare reports and communicate with management.
- Swahili: Fluency required for effective communication and direct management of local drivers.
- Ability to communicate effectively with Chinese management will be an added advantage.
- Fleet and transport management
- Strong leadership and team management
- Safety-conscious approach
- Cost control and budgeting
- Problem-solving and decision-making
- Route and operational planning
- Vehicle maintenance coordination
- Compliance management
- Strong communication and reporting skills
- Ability to work under pressure
- Strong organizational and analytical skills
- The successful candidate will be based primarily in Kajiado and should be able to provide operational support and oversight for fleet activities in Kisumu when required.
- The role requires flexibility to travel between the two locations depending on operational needs.