- Supervises daily transport operations across assigned location(s)
- Oversees allocation and movement of Staff buses, Pool Cars and Operational vehicles (site logistics, field operation, dispatch etc.
- Direct supervision of Drivers (company and contractor) and Dispatch support personnel.Typically manages 30 - 150+ personnel (direct/indirect)
- Responsible for daily dispatch coordination, fleet availability at point of use and execution of high-volume transport requests
- Systems & Controls
- Uses Fleet management systems (IVMS / telematics), Journey Management Systems, Maintenance tracking tools and Fuel monitoring systems.
Tasks and Responsibilities
Transport Operations Execution:
- Coordinate and supervise daily dispatch of vehicles in line with approved requests
- Validate journey plans and ensure full compliance before execution
- Monitor fleet positioning and availability in real time
- Resolve operational bottlenecks and escalate critical constraints.
Driver Supervision & Workforce Management:
- Plan driver schedules, rotations, and shift coverage
- Monitor punctuality, attendance, and discipline
- Enforce code of conduct and driving standards
- Conduct driver briefings, coaching, and performance follow-up
- Manage welfare matters to sustain industrial harmony.
Health, Safety & Environment (HSE) Management:
Enforce strict compliance with:
- Defensive driving standards
- Journey management protocols
- Speed and fatigue management policies
- Conduct regular:
- Toolbox talks
- Safety briefings
- On-the-spot inspections
- Participate in accident/incident investigations and corrective action
- Follow-up Promote a "safety-first, zero incident" culture
Fleet Monitoring & Performance Control:
- Track driver behavior via telematics (speeding, harsh braking, route deviation)
- Monitor fleet utilization and identify inefficiencies
- Track downtime and ensure rapid turnaround
- Support optimization of vehicle allocation and route planning.
Maintenance & Asset Care:
- Ensure pre-trip and post-trip inspections are completed
- Liaise with workshops for preventive and corrective maintenance
- Monitor vehicle condition and roadworthiness
- Flag recurring technical issues and recommend improvements.
Fuel Management & Operational Cost Control:
- Monitor fuel issuance and consumption trends
- Detect anomalies, abuse, or inefficiencies
- Promote fuel-efficient driving practices
- Support inventory control for fuel distribution.
Reporting & Documentation:
- Maintain up-to-date records on:
- Vehicle utilization
- Driver performance
- Fuel consumption
- Maintenance activities
- Provide structured daily/weekly reports to Head of Transport
- Escalate operational risks, safety issues, and performance gaps
- Carries out any other duties that may be assigned by the Hierarchy
- Monitor and controls transport operations to ensure safety of personnel, assets, goods, and other road users.
- Constant education and training of company drivers towards safe and defensive driving behaviour.
- Coordinates the activities of the company drivers to ensure peaceful industrial atmosphere in the district.
- Manages the supply, Installation and Maintenance of DIM (Driving Improvement & Monitoring System) and/or IVMS
- Manages fuel administration to ensure good and effective transportation operation and effective budget performance.
- Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
- Participate in all HSE committee meetings and all safety drills.
- HND / BSc in Transport Management, Logistics, Engineering or any Social/Management Sciences field.
- At least seven years' experience in providing logistic related or general services in a large organization.
- Must be able to apply initiative and take decisions on the spot.
- Minimum of 5 years' work experience in Logistics, Engineering, or related field.
- Capable of working with minimum supervision and good analytical skills.
- Good Computer skills.
- Good administrator, organizational skill, Courteous, patient, detailed and sufficient capacity to manage pressure
- Relates with staff of different levels therefore must display good knowledge of company hierarchies.