A vacancy exists for a Theatre Administrator based at Life Empangeni Private Hospital reporting to the Theatre Unit Manager. The successful candidate will be responsible for managing and coordinating accurate preference cards to support and sustain a quality and efficient e-billing system. The role also includes providing comprehensive administrative support and collaborating with internal and external stakeholders to ensure operational excellence. This position plays a key role in achieving the Company's strategic objectives of Growth, Efficiency, Quality, and Sustainability.

Critical Outputs

Effective management of preference cards and templates (surgical and anesthetic)
Edit, update or create new preference cards as required and obtain sign-off from relevant persons
Load preference cards for theatre cases on the system for the next day's Theatre lists as well as for any emergency cases
Effectively monitor Impilo Dashboard and action any errors
Manual capturing of manual billing on Impilo (stock and equipment)
Effective capturing of procedure and items required for the electronic theatre register and case Management.
Achieve optimal system utilization
Be a super user/champion to assist with Multi-touch screen issues and troubleshooting
Assist with consignment stock and loan set coordination and management
Assist in cycle counts and monthly stock takes to achieve hospital variance targets
Case management communication and capturing of procedures
Management of stock variance reports in collaboration with the unit manager and stock controller to achieve stock targets.
Effective people management skills - participate in collaborative and engaging team dynamics (internal and external stakeholders)
Establish Lifelong partnerships with our customers to promote LHC as the preferred hospital of choice
Effective communication skills
The ability to work within a multidisciplinary team

Requirements

Matric certificate
Strong administration skills, computer proficiency and attention to detail
Experience in billing / stock management advantageous
Working experience within a hospital and theatre environment advantageous
Participative and collaborative with all members of the team to foster and develop a healthy and positive working environment that actively promotes a joint performance and value-based culture
Effective leadership skills including highly developed skills in communication, problem-solving and conflict resolution
Exceptional communication and organizational skills and a strong understanding of theatre structure and the role of all personnel

Competencies

Deadline:23rd October,2026

Theatre Administrator

Key skills