Main Functions

Organize the storage and management of collections (geological, well, etc.) as well as EP records (administrative, technical, contractual, or other documents) using the eSEARCH software
Receive and check the arrival of the documents and samples
Index, scan, and barcode all incoming documents
Assist in filling and retrieval of well samples, such as cores, cuttings and mud samples
Search and provide documents from the archives
Submit lists of objects to destroy to the Geoinformation Manager for approval and supervise destructions
Guarantee the preservation of the documents and samples
Perform QC and format the data for loading into the databases; ensure proper data extractions
Follow the rules of confidentiality and destruction
To scan / rasterize logs, maps, etc.
Retrieving of Well Reports, Scanning, Preparing, and Loading into eSearch DB
Retrieval of ditch cutting data and samples for research students
Scanning of Well Reports and Report Geological Studies
Identify duplicate reports and documents in ESearch and tag them for deletion (database cleanup)
QC of all reports retrieved from the offices to avoid duplication on the Esearch Database
Uploading of Paper logs into Esearch database
Capture metadata from Paper Logs on excel sheet for archiving
Shredding and destruction of duplicate and obsolete Report and Logs from GSR Warehouse to the dump site in PHC Office complex
Any other duties as may be assigned from time to time

Accountabilities

Treating official reports and documents with utmost confidentiality and priority
Maintain a high level of responsibility and product quality assurance
Timeliness and focus are key requirements of the job holder
Sending outgoing samples and/or documents in timely manner
Cordial interpersonal relationship with other members of staff, contractors, and visitors
Professional Archiving and indexation skills

Job Requirements

Technical Documentation Officer

Key skills