Supply Chain Manager (coordinator) At Aldelia Limited

JOB PURPOSE

• The SCM Coordinator will support the effective execution of supply chain activities by ensuring timely purchase order management, material planning, vendor coordination, compliance, reporting, and project support.
• The role requires strong ownership, attention to detail, and the ability to deliver SCM activities within strict timelines while minimizing supply chain-related gaps that could impact project execution.

KEY RESPONSIBILITIES

Purchase Order Management

• Ensure timely creation and amendment of Purchase Orders (POs) within agreed Turnaround Times (TAT).
• Monitor open POs and follow up to ensure timely closure.
• Maintain accurate PO records and documentation.

Material Planning & Supply Coordination

• Support material planning and monitor demand versus supply requirements.
• Coordinate material availability to support project execution.
• Identify potential material shortages or delays and escalate issues promptly.
• Ensure there are no project or site delays resulting from SCM-related gaps.

Vendor & Partner Coordination

• Coordinate with vendors, suppliers, and project partners to ensure timely delivery of materials and services.
• Follow up on outstanding vendor issues and drive timely resolution.
• Maintain effective relationships with vendors and other SCM stakeholders.

Compliance & Process Management

• Ensure compliance with applicable SCM processes, policies, and project requirements.
• Monitor compliance with Rate, PTW, JMS, audit, and other relevant controls.
• Maintain proper documentation for audit and compliance purposes.

WCC & Invoice Management

• Track WCC submission and ensure documentation is completed within agreed timelines.
• Monitor invoice submission and follow up with relevant stakeholders to prevent delays.
• Support timely resolution of invoice-related issues.

MIS Reporting & KPI Tracking

• Prepare and maintain daily SCM Management Information System (MIS) reports.
• Track key SCM performance indicators and provide regular updates to management.
• Analyze SCM data to identify delays, trends, gaps, and areas for improvement.
• Maintain accurate and timely SCM records and reports.

Project & Site Support

• Provide SCM coordination support for ongoing projects.
• Work closely with project and site teams to understand material and supply requirements.
• Ensure SCM activities are aligned with project timelines and execution plans.
• Drive proactive resolution of supply chain issues to achieve zero site misses caused by SCM gaps.

KEY REQUIREMENTS

Education

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Supply Chain Management, or a related field.
• MBA in Supply Chain Management or a related discipline is an advantage.

Experience

• 2 - 5 years of relevant experience in Supply Chain Management.
• Experience in Telecom, Infrastructure, Engineering, or Project-based environments is preferred.

Technical Skills

• Strong experience in Purchase Order (PO) management.
• Good knowledge of material planning and demand vs. supply management.
• Strong vendor and supplier coordination skills.
• Good knowledge of SCM processes and compliance requirements.
• Strong Excel and data analysis skills.
• Experience preparing MIS reports and tracking KPIs.

Core Competencies

• Strong coordination and communication skills.
• Excellent follow-up and issue-resolution capabilities.
• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and strict deadlines.
• Strong ownership and accountability.
• Ability to work effectively in a fast-paced, performance-driven environment.