Job Context

This role involves ensuring the optimal operational condition of facilities through effective facility maintenance, lease/rent agreement renewal, and contract negotiation. Key responsibilities include overseeing and coordinating maintenance activities to uphold the operational integrity of facilities, managing the renewal of lease/rent agreements to maintain occupancy, and negotiating contracts to secure favourable terms for the organization.

Key Performance Areas:

Lease and Contract Agreement

Prepares and updates lease schedule to monitor MDS properties that are on lease in respect to lease expiration and renewal
Prepares and updates lease agreement, negotiation, renewal and expiration with service / property providers.
Collates and analyse vendor's tenders as prerequisite for award of contract.
Inspects availability and suitability of new premises/properties before engagement.
Liaise with government agencies in the payment and compliance to government regulations and laws.
Responds appropriately to emergencies or urgent issues as they arise and deal with the consequences.

Asset Maintenance

Organizes routine maintenance of company assets.
General Facility maintenance and management in Lagos and Ibadan MDS guest House.
Monitors state and condition of all MDS warehouses and offices as regards repairs needed by liaising with personnel in charge periodically
Inspects projects in progress and gives details of situation report to Technical Manager.
Updates and manages database of all official vehicles, furniture and fittings and collate the unserviceable asset for disposal.
Conducts routine inspections on the performances and condition of assets towards ensuring steps are taken to comply with health and safety standards and government regulations.
Evaluates performances of third-party service providers and preparation of payment advice for contractors.

Health, Safety and Environment

Qualifications Required:

Bachelor's Degree/ Higher Diploma in facilities management, sciences, or management courses.

Experience and Skills Required:

Minimum of 2-5 years' working experience in similar field
Contracts/Repairs Negotiation experience.
Leases and rent renewals administration for 3rd party warehouses
General awareness of industry knowledge, government agencies and regulatory authorities.
High level understanding of Health Safety and Environment
Contracts and lease management.
Preparation of operating reports and activities
Knowledge on Maintenance of safe working environment for all employees
Effective Facilities Management skill.
Knowledge of Applicable Legislation as well as Policies and Procedures and government legislation as regards Lease Management.

Supervisor: Facilities | Dp World Logistics Limited Nigeria

Key skills