Job Purpose
The Stores Officer at TerraWorks Industries is responsible for receiving, storing, issuing, and tracking raw materials, spare parts, tools, equipment, and other supplies required for the company's manufacturing and industrial operations. The role ensures accurate inventory records, proper storage conditions, timely availability of materials for production, and compliance with established stores management procedures.
Key Duties and Responsibilities
1. Receiving and Inspection of Materials
Receive incoming raw materials, industrial components, spare parts, tools, and other supplies.
Receive incoming raw materials, industrial components, spare parts, tools, and other supplies.
Verify delivered items against purchase orders, delivery notes, and invoices.
Verify delivered items against purchase orders, delivery notes, and invoices.
Inspect materials for quantity, quality, specifications, and visible damage before acceptance.
Inspect materials for quantity, quality, specifications, and visible damage before acceptance.
Record received items accurately in the inventory management system and report discrepancies to the relevant department.
Record received items accurately in the inventory management system and report discrepancies to the relevant department.
2. Inventory Management
Maintain accurate and up-to-date stock records for all items held in the stores.
Maintain accurate and up-to-date stock records for all items held in the stores.
Monitor stock levels and identify items requiring replenishment.
Monitor stock levels and identify items requiring replenishment.
Conduct regular stock counts and reconcile physical stock with inventory records.
Conduct regular stock counts and reconcile physical stock with inventory records.
Track the movement of materials to prevent stock losses, shortages, and unauthorized withdrawals.
Track the movement of materials to prevent stock losses, shortages, and unauthorized withdrawals.
Apply appropriate stock rotation procedures, including FIFO (First In, First Out), where applicable.
Apply appropriate stock rotation procedures, including FIFO (First In, First Out), where applicable.
3. Issuing and Distribution of Materials
Issue raw materials, tools, spare parts, and consumables to production, engineering, and maintenance teams against approved requisitions.
Issue raw materials, tools, spare parts, and consumables to production, engineering, and maintenance teams against approved requisitions.
Ensure all stock issues and returns are properly documented and authorized.
Ensure all stock issues and returns are properly documented and authorized.
Coordinate with production supervisors to ensure materials are available according to production schedules.
Coordinate with production supervisors to ensure materials are available according to production schedules.
Follow up on outstanding material requests and communicate any shortages that may affect operations.
Follow up on outstanding material requests and communicate any shortages that may affect operations.
4. Storage and Organization
Ensure materials are properly labelled, classified, and stored in designated locations.
Ensure materials are properly labelled, classified, and stored in designated locations.
Maintain orderly storage areas and ensure safe stacking and handling of heavy industrial materials.
Maintain orderly storage areas and ensure safe stacking and handling of heavy industrial materials.
Separate damaged, defective, obsolete, and excess stock for appropriate action.
Separate damaged, defective, obsolete, and excess stock for appropriate action.
Ensure sensitive items, tools, and valuable spare parts are stored securely.
Ensure sensitive items, tools, and valuable spare parts are stored securely.
Maintain cleanliness and good housekeeping standards throughout the stores.
Maintain cleanliness and good housekeeping standards throughout the stores.
5. Documentation and Reporting
Maintain goods received notes, stock cards, material requisitions, issue vouchers, and stock transfer records.
Maintain goods received notes, stock cards, material requisitions, issue vouchers, and stock transfer records.
Prepare regular inventory reports showing stock balances, shortages, excess stock, and slow-moving items.
Prepare regular inventory reports showing stock balances, shortages, excess stock, and slow-moving items.
Maintain records of returned materials, damaged goods, and stock adjustments.
Maintain records of returned materials, damaged goods, and stock adjustments.
Support internal and external stock audits by providing accurate documentation and inventory information.
Support internal and external stock audits by providing accurate documentation and inventory information.
6. Procurement and Supplier Coordination
Notify the procurement team when stock levels approach minimum or reorder levels.
Notify the procurement team when stock levels approach minimum or reorder levels.
Assist in verifying deliveries against supplier documentation and purchase specifications.
Assist in verifying deliveries against supplier documentation and purchase specifications.
Follow up on pending deliveries and report delays that may disrupt manufacturing activities.
Follow up on pending deliveries and report delays that may disrupt manufacturing activities.
Work with procurement and finance teams to resolve discrepancies involving deliveries, invoices, and stock records.
Work with procurement and finance teams to resolve discrepancies involving deliveries, invoices, and stock records.
7. Safety and Loss Prevention
Enforce stores procedures to prevent theft, misuse, damage, and unauthorized access to inventory.
Enforce stores procedures to prevent theft, misuse, damage, and unauthorized access to inventory.
Observe health, safety, and environmental requirements when handling industrial materials and equipment.
Observe health, safety, and environmental requirements when handling industrial materials and equipment.
Ensure proper handling and storage of hazardous materials, where applicable.
Ensure proper handling and storage of hazardous materials, where applicable.
Report stock losses, damaged items, unsafe storage conditions, and other irregularities to management.
Report stock losses, damaged items, unsafe storage conditions, and other irregularities to management.