Procurement Officer
full-time
Procurement Planning: Identify purchasing needs and prepare procurement plans to ensure the timely availability of materials, equipment, spare parts, and services.
Supplier Sourcing: Identify, evaluate, and maintain a database of reliable suppliers who offer quality products at competitive prices.
Quotation and Price Negotiation: Request and compare quotations from suppliers, negotiate prices, payment terms, and delivery schedules to achieve cost savings.
Purchase Order Management: Prepare and process purchase orders in accordance with approved procurement procedures and budget limits.
Inventory and Stock Monitoring: Monitor stock levels and coordinate with the storekeeper and relevant departments to prevent stock shortages and overstocking.
Supplier Performance Management: Monitor suppliers\' performance regarding product quality, pricing, delivery timelines, and compliance with agreed terms.
Quality and Specification Compliance: Ensure that purchased materials, equipment, and spare parts meet the required technical specifications and quality standards.
Delivery and Documentation: Follow up on deliveries and ensure that purchase orders, delivery notes, invoices, quotations, and other procurement records are properly maintained.
Cost Control and Budget Compliance: Ensure that all purchases are cost-effective, properly authorized, within approved budgets, and compliant with company procurement policies.
Reporting and Departmental Coordination: Prepare procurement reports and coordinate with Finance, Stores, Maintenance, Production, and other departments to ensure uninterrupted business operations.
Requirement
Bachelor\'s degree or Higher National Diploma (HND) in Procurement and Supply Chain Management, Business Administration, Purchasing and Supply, or a related field.
Minimum of 5 - 7 years of relevant experience in procurement, purchasing, or supply chain management.
Good knowledge of procurement procedures, sourcing strategies, supplier selection, purchase order processing, and contract administration.
Strong negotiation and communication skills, with the ability to secure competitive prices and favourable payment terms from suppliers.
Ability to identify, evaluate, and maintain effective relationships with suppliers and service providers.
Proficiency in Microsoft Excel, Word, email, and procurement or inventory management software.
Ability to compare quotations, analyse costs, evaluate supplier performance, and make cost-effective purchasing decisions.
Understanding of stock control, inventory management, and material requirements, preferably in a manufacturing, construction, or ready-mix concrete environment.
High level of honesty, transparency, confidentiality, and ethical conduct in handling company funds and supplier transactions.
Ability to manage multiple purchasing requests, meet deadlines, maintain accurate records, and work effectively with Finance, Stores, Maintenance, and Production departments.
Ability to verify purchase requisitions, supplier quotations, purchase orders, delivery notes, invoices, and material specifications for accuracy.