Stc - Facilities Administrator (12 Months)

Job Purpose

• The Facilities Administrator will provide administrative, financial, contract, maintenance, and compliance support to the Facilities Management function, ensuring efficient service delivery, accurate record-keeping, governance compliance, and effective contractor and asset management across SAA facilities.
• The incumbent will serve as the administrative backbone of the Facilities Management function by supporting maintenance operations, financial control, contract governance, compliance management, asset administration, and reporting activities across SAA & SAAT facilities.

Principal Accountabilities

• Administer maintenance requests, work orders, and service calls
• Monitor planned preventive maintenance (PPM) schedules and contractor performance
• Coordinate contractor access and site activities
• Maintain facilities records and documentation
• Maintain contract registers and monitor expiry dates
• Manage compliance records, certificates, and audit documentation
• Track contractor compliance and SLA performance
• Support procurement and contract administration processes
• Process purchase requisitions, purchase orders, and invoices
• Track facilities expenditure and maintain payment schedules
• Assist with budget monitoring and expenditure reporting
• Maintain accurate asset registers and maintenance records
• Generate monthly facilities, compliance, and expenditure reports
• Support EAM/CMMS data management and reporting

Qualifications & Experience

• Minimum Grade 12/Matric or equivalent qualification at NQF Level 4
• National Diploma in Facilities Management, Business Administration, Property Studies, Office Management, or related field at NQF level 5
• Facilities Management or Contract Management certification will be an advantage
• 1 - 2 years administrative experience
• Minimum 2 years' experience within Facilities Management, Property, Engineering, or Corporate Real Estate environments
• Experience with procurement, contract administration, and maintenance systems

Knowledge and Skills

• Facilities administration
• Procurement administration
• Compliance management
• EAM/CMMS systems (e.g., INFOR EAM)
• Microsoft Office (Excel, Word, PowerPoint)
• Planning and organisation
• Communication skills
• Problem solving
• Stakeholder management

Attributes

• Attention to detail
• Customer service orientation
• Accountability and integrity

Deadline:27th October,2026