Spares Warehouse Coordinator At Africa Management Solutions Limited (amsol)

Our client, a well-established organisation operating in the automotive industry, is seeking to recruit an experienced and detail-oriented Spares Warehouse Coordinator.

The successful candidate will play a central role in warehouse operations through effective coordination of spare parts inventory, stock control, inbound shipments, material flow, and dispatch activities.

Key Responsibilities

Inventory & Stock Control

• Oversee and maintain accurate spare parts inventory management processes, including stock control, stock accuracy, cycle counts, and timely replenishment to support uninterrupted operations.
• Prepare, analyse, and submit daily warehouse, inventory, and operational reports to support effective decision-making and performance monitoring.
• Ensure timely resolution of inventory discrepancies and operational issues affecting warehouse efficiency.
• Take charge of resolving inventory discrepancies, operational bottlenecks, supplier issues, and branch/customer concerns to ensure continuity and efficiency of warehouse operations.

Container Inwarding & Inbound Operations

• Coordinate all container inwarding activities, including shipment receiving, offloading, inspection, documentation verification, and system updates to ensure timely processing of inbound stock.
• Ensure proper handling, verification, and recording of incoming spare parts and materials.
• Coordinate with relevant internal teams to ensure smooth and timely processing of inbound shipments.

Warehouse & Material Coordination

• Support day-to-day warehouse operations by coordinating with branches, internal departments, and logistics teams to ensure the movement, availability, and distribution of materials and spare parts.
• Monitor warehouse housekeeping, storage practices, and compliance with safety and operational procedures to maintain an organised, safe, and efficient working environment.
• Ensure efficient material flow and availability of stock to support operational requirements.

Transport & Service Provider Coordination

• Liaise and negotiate with transporters and service providers on deliveries, pricing, shortages, lead times, and operational requirements to ensure continuity of supply and cost efficiency.
• Coordinate delivery requirements and address transportation-related operational challenges.
• Follow up on shortages, delays, and service-provider issues to minimise disruptions to warehouse operations.

Oil Business Operations

• Coordinate oil business operations, including order processing, stock allocation, dispatch planning, invoicing support, and timely delivery to customers and branches.
• Coordinate with relevant teams to ensure accurate and timely fulfilment of oil orders.
• Support efficient dispatch and distribution processes for oil products.

Finance & Operational Controls

• Work closely with Finance to obtain necessary approvals for procurement, supplier payments, stock movements, and operational expenditures in line with company controls and procedures.
• Ensure appropriate documentation and approvals are obtained for relevant warehouse and operational transactions.
• Support adherence to established financial and operational controls.

Customer & Branch Support

• Ensure timely resolution of customer or branch queries related to warehouse and dispatch activities.
• Coordinate with branches and internal departments to address stock availability, distribution, and delivery concerns.
• Maintain effective communication with stakeholders to ensure smooth warehouse and dispatch operations.

Qualifications & Requirements

• Diploma in Purchasing and Supplies Management or a related field.
• Minimum of 5 years' experience handling a wide range of goods.
• KISM membership is desired but not mandatory.
• Keen eye for detail and excellent knowledge of container handling protocols.
• Strong understanding of inventory management, stock control, warehouse operations, and material flow.
• Ability to coordinate effectively with branches, logistics teams, suppliers, transporters, Finance, and other internal stakeholders.
• Strong organisational, analytical, and problem-solving skills.
• Ability to work effectively in a fast-paced operational environment.

Key Competencies

• Spare Parts & Inventory Management
• Warehouse Operations Coordination
• Stock Control & Reconciliation
• Container Handling & Inwarding
• Material Flow Management
• Logistics & Transport Coordination
• Supplier & Service Provider Management
• Reporting & Data Analysis
• Attention to Detail
• Problem-Solving & Decision-Making
• Stakeholder Management
• Operational Efficiency
• Cost Awareness & Control
• Organisation & Time Management