To manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.
Key Responsibilities
Fleet Control
Manage the daily schedule.
Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
Request complaints and difficulties for the day and take the appropriate action.
Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring drivers' conduct and vehicle performance such as:
speeding
excessive revving or braking
backdoor standing time
yard delays.
Take the necessary disciplinary action depending on the particular instance or trend.
Build a culture of asset care through counselling discussions with staff,
particularly drivers.
Consolidate, on an ongoing basis, accident/incident reports that display each driver's conduct and make appropriate decisions on the sanction depending on the severity of the incident.
Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
Analyse the details on the monthly vehicle inspection sheets and take the necessary action.
Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.
Report daily to the Transport Manager on the trucks, indicating trucks that have been booked off.
Providing reasons for why trucks are not being utilized and when they are expected to be in use again.
Reconcile hired trucks kilometres to supplier shipments on a daily basis.
Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis.
Complete a daily Casuals Report indicating reasons why ad hoc casuals were used.
Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics.
Manage routes ensuring that time is optimised for each delivery.
Workshop Control
Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report.
Demonstrate in report format the reasons for additional expenditure on vehicles.
Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
Check and sign off overtime for the workshop.
Monitor workshop service standards.
Identify anomalies in service quality and stocks levels and investigate further.
Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement.
Ensure that all traffic fines have been paid correctly and promptly.
Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off.
Control fuel-related issues regarding hired and Vector trucks.
Complete the daily checklists for the workshop.
Vehicle Maintenance
Oversee cleaning team to ensure that trucks are cleaned on a regular basis.
Ensure that vehicles are sent for a service in line with the vehicle maintenance plan.
Provide a consolidated accident/incident report to the Logistics Manager.
Conduct a daily visual check on all vehicles, ensuring compliance with AARTO and organisational safety requirements.
Record faults on the vehicle inspection sheet and ensure that the necessary vehicle repairs are completed timeously.
Risk Control
Investigate hijacking incidents to establish whether or not they are genuine cases.
Handle proxy responsibilities.
Ensure that all drivers have valid driver's licences and PDP's.
Health and Safety Compliance
Ensure all staff members comply with health and safety requirements.
Investigate and report on all injuries on duty (IOD's).
Implement safe working procedures.
Manage the outsourced washing of trucks and check all chemicals used are approved.
Sustainability and Environmental Management
Measure and manage sustainability practices within area of responsibility.
Implement and monitor Sustainability Report targets.
Ensure environmental legal compliance.
Team Supervision
Train staff on the Standard Operating Procedures that serve to guide their approach to work.
Implement the Standard Operating Procedures through consistent application and communication.
Ensure that staff understand the procedures and sign off the relevant documents.
Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
Manage staff performance in order to establish opportunities for development and harness strengths.
Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
Report the consolidated performance and measurement analysis on staff notice boards.
Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.
Qualifications and Experience
Minimum of a diploma/degree in fleet management or Supply Chain Management
Valid Code EB drivers' licence
A minimum of 3 years in a transport management environment